Facility Coordinator
Job Type
Full-time
Description

The PATH Foundation Facility Coordinator provides general office support with a variety of clerical activities and related tasks in a fast-paced environment. The Facility Coordinator is the first point of contact for visitors to the Foundation and will be responsible for greeting all guests on the second floor and managing calls for the Foundation. As a hub for facility activity, the Facility Coordinator will support a multitude of administrative activities.

  • Greets and directs visitors to the Foundation, Resource Center, Volunteer Hub, Community Link and meeting room users. Visitors will include a variety of people, from community members, facility service providers to Board members.
  • Answers telephones and directs the caller to the appropriate staff member. Takes and retrieves messages for various personnel.
  • Receives, sorts and forward incoming mail. Maintains and routes publications. Promptly and accurately maintains a daily check log.
  • Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.)
  • Assists in ordering, receiving, stocking and distribution of office, rest room and kitchen supplies.
  • Maintains office environment, particularly in common areas by helping keep the spaces tidy and restocked.
  • Coordinates catering for a variety of events to include ordering, pick up or delivery before an event through set-up and clean-up.
  • Run office errands as needed
  • Coordinates meeting room needs, set up and clean up according to reservation calendar.
  • Provide backup for meeting reservations for Office Manager.
  • Create meeting signs for conference rooms.
  • Assists with other related clerical duties such as photocopying, faxing, filing, collating and outgoing mailings as needed.
  • Organizes internal morale activities such circulating birthday cards and arranging potlucks and team meals.
  • Interact with volunteers adhering to the guidance in the “Volunteers in the Workplace” document.
  • Other duties as assigned aligned with the Foundation’s strategic objectives.
Requirements

Qualifications:

  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail and quality of work
  • Ability to work effectively independently and as a collaborative team member
  • Exceptional interpersonal skills, written and oral communication skills, a focused listener
  • Exhibit a positive attitude and professional demeanor
  • Ability to manage sensitive information appropriately and with discretion
  • MS Office skills – ability to handle basic editing in Word, maintain data in Excel, Outlook Calendar management skills and familiarity with Zoom Video Communications

Education and Experience Requirements:

  • Associates degree or equivalent work experience preferred
  • 1-3 years of applicable experience
  • Experience in a foundation or nonprofit environment, preferred

Physical Demands: 

This position requires the ability to perform a wide range of tasks throughout the day to include receiving and moving packages, organizing meeting rooms to include shifting tables and chairs, leading guests through out the facility, organizing and stocking a variety of supplies. Must be able to to lift up to 40 lbs.

Salary Description
$40,000-$45,000