Position: Associate Registrar
Reports to: Director of Collections Management
Level: Individual Contributor
Classification: Exempt, Full-Time
Benefits: Full Museum benefits
Schedule: M-F 9-5; non-standard including evenings and weekends
Mission: The Dallas Museum of Art is a space of wonder and discovery where art comes alive.
The DMA will:
- Place art and our diverse communities at the center around which all activities radiate.
- Pursue excellence in collecting and programming, present works of art across cultures and time, and be a driving force in contemporary art.
- Strengthen our position as a prominent, innovative institution, expanding the meaning and possibilities of learning and creativity.
Scope of the Position:
This position works closely with the Director of Collections Management, Curators, and other personnel in the Collections department and Exhibitions + Interpretation department coordinating all aspects of exhibitions and projects as assigned. This position is responsible for highly sensitive duties of a confidential nature, working directly with the Museum’s Donors, Lenders, and Borrowers to implement logistical items as they relate to the areas listed below. Job responsibilities are subject to change at any time within the registration department due to departmental priorities and all registrar’s cross-train in other departmental areas.
Duties and Responsibilities:
- Follows collection guidelines as outlined in the Museum’s Collections Management Policy and in the internal departmental procedures.
- Organizes and manages all phases of assembly and dispersal of in-house and touring exhibitions.
- Supervises installation/de-installation and plans courier schedules.
- Plans and manages all shipping and packing arrangements for artwork loaned to the DMA.
- Develops budgets, negotiates costs with vendors, manages registrar budgets, and re-forecasts budgets through duration of assigned projects.
- Discusses lender-generated loan agreements with lenders including negotiations for acceptance of DMA insurance.
- Prepares US Government Indemnity proposals and applications for Immunity from Seizure.
- Prepares condition reports.
- Documents and organizes documentation associated with art movement for exhibitions including lender and agent correspondence, customs documents, loan agreements, indemnity applications, immunity from seizure applications, exhibition insurance, and conservation treatment schedules.
- Works closely with the appropriate personnel within the Preparators, Exhibitions, Curatorial, Operations, and Security departments to coordinate exhibition-related logistics.
- Manages courier arrangements (hotel, per diem, airline tickets, and itineraries) as related to assigned exhibitions.
- Archives all assigned exhibitions when completed.
- Maintains inventory list of empty crates on-site and at off-site storage and related data entry in TMS.
- Collaborates with the Director of Collections Management and the Collection Information Manager to implement greater TMS usage within the exhibitions module and forms development.
- Produces weekly updates to the Exhibitions Public Calendar with relevant information that impacts registration and exhibitions schedules.
- Assists the division with special projects as assigned by the Director of Collections Management.
- Adheres to Museum policies, supporting management decisions in a positive, professional manner.
- Conforms to the Code of Ethics of the American Association of Museums and the Registrar’s Committee of the AAM.
- Acts as courier for DMA collections and exhibitions as assigned.
- Collaborates and contributes positive support to the Collections and Exhibitions team.
- Communicates with other Museum departments, curators, donors, vendors, other museum professionals, as well as the public in a professional manner.
- Maintains confidentiality within or outside the Museum.
- Performs other duties and special services as assigned by the Director of Collections.
Education, Experience, and Certification:
- Bachelor’s degree in Art History, Museum Studies, or equivalent experience; Master’s degree a plus
- Minimum 5 years’ experience or comparable experience working in an art museum registrar department
- Excellent written and oral communication skills
- High attention to detail; including accurate spelling and grammar skills and ability to type 40+ words per minute
- Knowledge of collections management systems; TMS experience preferred
- Excellent computer skills, including Microsoft Office applications
- Knowledge of museum standards and practices of registration, art handling, conservation, and collections storage requirements and procedures
- Ability to assess priorities and work well under pressure; excellent time management, problem solving, and analytical skills
- Highly self-directed with strong attention to detail
- Ability to manage multiple tasks and requests simultaneously and budget time effectively
- Ability to visually inspect artwork
- Ability to sit or stand for long periods of time
- Ability to lift and carry 50 lbs
- Ability to travel both nationally and internationally
Our Core Values
- Act with Integrity: Be open, honest, and ethical.
- Communicate Openly: Be constructive, transparent, and respectful.
- Build Inclusivity: Diverse backgrounds make us stronger.
- Join Forces: Support collaboration and unity.
- Work Passionately: Be fearless, creative, and solutions-driven.
- Embrace and Drive Change: Be nimble, there is always a way to yes.
- Invest in Each Other: Pursue learning.
Equity, Diversity, and Inclusion
The Dallas Museum of Art fosters equity, celebrates diversity, and supports inclusion. We acknowledge that diverse backgrounds and voices of visitors, volunteers, trustees, staff, and communities represented in the collection make us stronger and better equipped to make positive impacts locally, nationally, and internationally.
Society’s historical legacies and systemic barriers have created disparities in the communities we serve. Knowing this, we strive to expand and enhance arts opportunities for all.
Many factors—including but not limited to race, religion, creed, color, national origin, age, gender, sexual orientation, gender identity, marital status, veteran status, disability, genetics, economic backgrounds, and experiences—make individuals and groups unique. Our goal is to ensure visitors, volunteers, trustees, staff, and collections reflect this diversity.
We commit to listening to and learning from diverse voices and perspectives. We create a vibrant and accessible social space that encourages dialogue and the exchange of ideas through arts and culture.
The Dallas Museum of Art is committed to building a culturally diverse staff and is an Equal Opportunity Employer. The DMA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
*Successful applicants for this position must be fully vaccinated against COVID-19 as a condition of employment. Vaccine verification will be required on your start date unless an exemption has been approved by the DMA via a bonafide medical, religious, or personal conscience accommodation.