Program Assistant - Parent University of North Omaha ***HIRING BONUS AVAILABLE***
Description

*****HIRING BONUS AVAILABLE UPON HIRE****


Project Harmony is the operating partner of the Learning Community Center of North Omaha – Parent University.  Parent University is a 2-generation model, partnering with parents to support family empowerment, opportunity and stability. The Parent University community is open to families who live in the northeast Omaha area and have a child 6 or under and/or expecting a child. We offer a number of courses to support parents, including like skills/wellness, GED/ESL education, leadership and parenting. We offer center-based and home-based services to help families be advocates for their child in school and prepare young children for school success. 


Parent University Omaha | We partner with parents, to ensure family empowerment and stability. (parentuomaha.org) 


Job Purpose

If you are looking for a place where you can make a difference in the life of a child, Project Harmony is looking for you. We are seeking an experienced and committed Program Assistant to join our dynamic and innovative organization.


The Program Assistant is a member of the Learning Community Center of North Omaha Parent University team. This individual is expected to perform a diverse, detail oriented and advanced set of administrative tasks related to the smooth operations of Parent University. This individual is also expected to greet and excel in interacting with staff and visitors.


Essential Duties and Responsibilities

  • Plan, organize, coordinate and conduct the administrative and clerical aspects of the Program Director. Office functions include, but not limited to, screening and responding to calls, voicemails, email and postal mail, as well as greeting program participants.
  • Organize, maintain and coordinate the Program Director’s calendar, as well as other members of the team if requested by Program Director.
  • Phone interested participants and schedule appropriate appointments/meetings.
  • Enter data into identified database and create reports as needed.
  • Maintain and organize program supply inventory, assist in ordering supplies and arrange meeting rooms.
  • Establish, update and maintain office systems and procedures, including records and filing.
  • Prepare PowerPoint presentations, reports, spreadsheets, packets, meeting minutes and other program correspondence.
  • Ensure relevant information is available or accessible for the smooth and efficient operation of the Learning Community Center of North Omaha.
  • Assist with logistical operations to meet program needs, including use of vehicle to pick up and deliver program materials as needed.
  • Ensure culturally competent services are provided to all families we serve without regard to race, ethnicity, religion, socioeconomic status, disability, gender or sexual orientation.
  • Actively participate in team meetings.
  • Other duties as assigned.


Requirements

Education and Training

The successful candidate must possess a high school diploma/GED.


Work Experience

The successful candidate must possess at least two (2) years’ administrative support experience in education, social services or related field.


Required Knowledge and Skills

  • Positive attitude, enthusiasm, cooperation, willingness to work with and for others.
  • Professional and helpful in working with staff, families and the public. Goes above and beyond to assist in developing a solution.
  • Demonstrates ability to be flexible and adaptable to changing work conditions and/or project requirements.
  • Bilingual in Spanish (speaking, reading and writing) preferred.
  • Consistently follows through with commitments, provides service/information thoroughly and on time.
  • Is timely in meeting deadlines and accomplishing all job functions.
  • Takes initiative on all projects and activities.
  • Generates innovative ideas and alternatives to work assignments.
  • Demonstrates high level of integrity.
  • Provides positive example by adhering to organization policies.
  • Demonstrates interest and desire to do best possible job.
  • Excellent written, verbal, listening, presentation and interpersonal skills.
  • Professional and positive demeanor.
  • Ability to establish priorities, follow-through on tasks and meet deadlines.
  • Proficient in Word, PowerPoint and Excel.
  • Exhibits compliance with attendance policy.
  • Maintains business casual professional appearance.
  • Ability to attend workshops, meetings and/or in-services.
  • Ability to work independently, organizing time and details but committed to the team function.
  • Must respect and maintain confidentiality.

Other

  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • While performing the duties of this job, the employee is required to work in a stationary position for extended periods of time; operate a computer and other office equipment, move about inside the office; frequently communicate with coworkers, vendors and members of the public.
  • The employee is occasionally required to lift and/or move up to 20 pounds within and outside the organization.
  • Must submit to a thorough criminal history background check.
  • Must possess the ability to pass a fingerprint clearance.
  • Flexible schedule (may occasionally work some evenings and weekends).
  • Must have access to a vehicle, possess a valid driver’s license and proof of insurance.
  • Flexible schedule (may occasionally work some evenings and weekends).


The above statements are intended to describe the general nature and level of the work being performed by individuals assigned to this job. They are not an exhaustive list of all duties and responsibilities associated with it.



Salary Description
$18.00-$23.00 per hour