Manager of Clinical Trial Budgets & Billing
Remote Worker Research Operations
Job Type


Circuit Clinical® is on a mission to transform the way people find, choose, and participate in clinical research by building one of the largest integrated research organizations in the U.S and through our award-winning patient experience platform, TrialJourney®.

We are searching for a Manager of Clinical Trial Budgets and Billing to join our team!

Circuit Clinical was ranked 20th nationally for Best Workplaces for Innovators by Fast Company® and was named an Inc. Magazine® Best Workplaces 2021. Topping a long list of innovation and startup awards over the last 5 years – including winning SCOPE’s Participant Engagement Award and winning at 43North - Circuit recently won Fast Company’s World Changing Ideas™ Award.

Our award-winning culture is grounded on a belief in transparency, inclusion, accountability, performance, talent seeking, & continuous learning. Our focus is on building an incredible, hard charging Team and on providing them with the opportunity to do the best work of their careers. In short, we’re motivated to take on the hardest problems in the development of new medicines – this is work that matters.

To accomplish our Mission, we know we have to recruit the most dynamic, mission-driven, empathetic and passionate leaders in our industry. That’s where you come in!

What We Offer:

If you’ve been looking for a chance to work with amazing, highly motivated team and to have direct impact in building a transformative clinical trials company every day – that is exactly what we’re offering. We provide competitive benefits and an environment focused on helping you grow personally and professionally. 

What You Will Bring to Circuit Clinical:

As our Manager of Clinical Trial Budget and Billing you will be responsible for working with teams and vendors to ensure that projects are adequately budgeted and appropriately billed by Circuit and our network of sites. You will report to the Vice President of Research Operations and work in collaboration with Finance and Accounting.



You’ll Be Responsible For:

  • Reviewing coverage analyses and sponsor documents in order to establish budgets for clinical trials. 
  • Working with sites to obtain cost information for billed procedures. 
  • Helping to train sites on CMS and other billing requirements associated with clinical trials. 
  • Reconciling site billing with ICF’s, budgets, and agreements.

Your Qualifications: 

  • Bachelor’s degree required. 
  • Experience in site budgeting and billing associated with clinical trials. 
  • Working knowledge of coverage analysis and CMS billing requirements.

Your Preferred Experience: 

Advanced degree in healthcare or accounting. 

Experience managing teams and an in-depth mastery of coverage analysis and hospital billing.

Who You Are: 

We prize 4 traits above all others:

Hungry: we like people who are ambitious for themselves AND for our Mission and for each other – will all win together and that takes real drive

Happy: we seek pragmatic optimists – pessimism and ironic dispositions, especially in leadership can kill startups – we seek those who know the world can be improved by those who work hard and smart to change it

Humble: not the false “I’m not really anything” kind of modesty – we like swagger! But we prize people who are confident who know they are great, and so is everyone around them… and act accordingly

Smart: there are a LOT of smart people here… but smart is last for a reason. We want those kinds of smart people who can collaborate and respect the intelligence of others.

You are results oriented and see projects through to the finish line without losing momentum – you are comfortable connecting with others at all levels of the organization to help drive a culture of accountability and performance 

You are an excellent communicator, both verbally and written. You will need to clearly articulate the business, vendor and customer needs and provide status updates to leadership.

You like to ask questions. You understand the need to obtain drilled down details to have smooth operating success. You can live in those details without losing sight of the bigger picture and the result. 

You are collaborative and work well in a team environment.

You practice accountability - taking ownership for your work and results.

Your organizational skills are top notch and have a good sense of project management and follow-through.  

The other fine print: 

Location: This position is ideally located in Buffalo, NY, but may be headquartered remotely with travel requirements outlined below 

Travel: May require travel a couple days per month or per quarter depending on projects to meet with the Team

Exemption status: Full time, exempt 

Physical requirements: the following physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions: Regularly required to sit; use hands; reach with hands and arms; talk and hear. Specific vision abilities include close vision 

Other duties: the duties and responsibilities described are not a comprehensive list and that additional tasks may be assigned to the employee from time to time; or. the scope of the job may change as necessitated by business demands.