Centennial Events Manager
Job Type
Full-time
Description

Job Title: Centennial Events Manager

Classification: Regular, Full Time, Year round

Reports to: Director of Development

FLSA Status: Exempt

Compensation: Level 4, $50,606-$65,790/year

Remote: Hybrid; some in-person work required


Our Commitment to Equity

Camp Fire is committed to building a diverse team and culture. We recognize that there are many aspects of one’s life experience that contribute to the growth of our organization. We encourage everyone to apply. If you believe in our values and mission and want to contribute to the work we do, we want to hear from you, even if you don’t meet every one of the qualifications listed.


If you are unsure whether you meet the qualifications of this position, please feel free to contact us to discuss your application. Camp Fire Columbia strives to create an inclusive environment that welcomes and values the diversity of the people we serve. We foster fairness, equity, and inclusion to create a workplace environment where everyone is treated with respect and dignity. 


Organization Overview:

At Camp Fire Columbia, we believe that every child should have the opportunity to find and pursue their spark– a passion that inspires and drives them to set and achieve goals for their future. Founded in 1910, our comprehensive program starts with early intervention at the elementary level, bridges the learning gap for middle school, and helps students thrive and plan for bright futures during high school. During the schoolyear, Camp Fire works in partnership with dozens of schools in the Metro Area. During the summer months, we offer summer camps in the Portland metro area and at our beautiful 552-acre camp, Camp Namanu, bordered by the vibrant Sandy River and presided over by century old trees. Our programs directly serve over 4,000 kids ages 5- 18 each year across an eight-county area, including the greater Portland metro region. Camp Fire Columbia helps serve an additional 11,000 children and families annually through partnerships and special projects. For more information, please visit: http://campfirecolumbia.org/


Position Overview:

We are seeking an organized and outgoing individual who can help us plan celebrations in honor of Camp Namanu’s 100-year anniversary in 2024. In collaboration with our fundraising and camp teams, this person must be skilled at collaboration, volunteer management, and project design and management. Your superpower is driving consensus and turning big ideas into achievable and actionable project plans, managing various moving parts to successful completion. With thousands of past alumni and incredibly passionate volunteers, a successful centennial events manager must have strong interpersonal skills and ability to engage constituents from a range of identities, experiences, and perspectives so they feel respectfully included throughout the planning process and a true sense of belonging during all Centennial events and celebrations.

Requirements

Essential Duties & Responsibilities:

  

1. This role will come in contact with students, campers, visitors, vendors and employees. Each of these persons may have visible and invisible qualities that makes that person unique. This includes race, gender, age, sexuality, ability, religion, national origin, gender identity, and other identities. This role requires sustaining inclusive and equitable learning and working environments by having respectful and considerate behavior and thoughtful and constructive communication with all.

2. Execute and oversee planning of small- and large-scale events leading up to and throughout the centennial year of Camp Namanu.

3. Respectfully and lovingly manage volunteers who will be essential to the event planning process.

4. Coordinate efforts and serve as connector between the development and camp teams. 


Job Duties:

  

· In collaboration with camp and fundraising teams, the Coordinator will first and foremost design a process that engages a cross-section of supporters, volunteers, and leaders to co-create an inclusive and inspiring vision for the Camp Namanu Centennial. 

· Research and document past anniversary celebrations, evidence-based strategies, and best practices to feed into the Centennial planning and development process.

· Develop a detailed project management plan to ensure all events and celebrations are successful including being well attended, marketed and promoted, and in line with Camp Fire and Camp Namanu values.

· Collaborate with communications team to market and promote and meet attendance and engagement goals during Centennial celebrations.

· Recruit, orient, and organize volunteers in support of the centennial celebration.

· Attend Camp Fire meetings and events, as required.

· Support the mission, purpose and leadership of Camp Fire.

· Promote a culture of high performance and continuous improvement that values learning and a commitment to quality.


General:

· Assists with any office coverage and backup, as needed.

· Ensures policies and practices are followed that lead to safe and successful program experiences for all participants and staff.

· Maintains punctual, regular and predictable attendance.

· Works collaboratively in a team environment with a spirit of cooperation.

· Displays excellent communication skills, including presentation, persuasion, and negotiation capabilities required when working with coworkers, volunteers, parents, and contractors; includes the ability to communicate effectively and remain calm and courteous under pressure.

· Respectfully takes direction from supervisor.

· Other duties as assigned.


Supervisory Responsibilities:

This position has no direct supervisory responsibilities for paid staff but does supervise volunteers.


  Relational Skills:

· Ability to collaborate as part of a team

· Ability to prioritize and multitask effectively

· Self-starter, proactive

· Flexibility and willingness to adapt to the needs of the organization

· Always treats youth, coworkers, and volunteers with respect and kindness

· Be a positive role model for youth and adults at all times


Qualifications: 

· Proficient in project planning and management

· Proficient in the Microsoft office suite applications (Word, Excel, etc.)

· Experience recruiting, training and managing volunters


Education and/or Experience:

No education requirements. Namanu alumni or former staff strongly encouraged to apply. 


Computer Skills:

Job requires specialized computer skills. Must be adept at using various applications including database, spreadsheet, report writing, project management, graphics, word processing, presentation creation/editing, communicate by e-mail and use scheduling software. 


Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee must frequently lift and/or move up to 25 pounds. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to stand; walk and reach with hands and arms. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl and taste or smell.


Work Environment 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.


Certificates, Licenses, Registrations:

This position requires a valid Oregon Food Handler’s card and First Aid & CPR certification. This position requires a valid insurable Driver’s License and must pass a criminal background check.


Our Commitment:

Camp Fire welcomes and embraces all youth of diverse cultures, beliefs, experiences, and identities. We are committed to creating a culturally-responsive, inclusive, and safe environment for all children, families and staff.


Camp Fire Columbia is an Equal Opportunity Employer. Employment decisions are made without regard to race, age, religion, color, gender, gender expression and identification, sexual orientation, national origin, physical or mental disability, marital or veteran status, or any other classification protected by law.


Salary Description
$50,606-$65,790/year