Administrative Coordinator - Operations
Description


JOB DESCRIPTION

JOB TITLE: Operations Administrative Coordinator 

REPORTS TO: Director, Grants Management

POSITION SUMMARY

The Operations Administrative Coordinator provides support to the Program team by ensuring smooth operations of the team’s events and schedules with both internal and external grantees and other stakeholders. This role will ensure effective processes and operations and perform a variety of administrative and project support tasks.

KEY RESPONSIBILITIES

The Operations Administrative Coordinator’s role includes the following:

  • Provide administrative support to the Program team through scheduling meetings, overall calendar management, and filing expense reports.
  • Arrange for food and other amenities for meetings.
  • Coordinate and support events and convenings.
  • Schedule travel for conferences and other events.
  • Monitor and respond to emails.
  • Ensure accuracy of database information.
  • Assist in creating presentations.

DESIRED QUALIFICATIONS

  • A minimum of three years of related work experience. A Bachelor’s degree can substitute for two years of related work experience.
  • Excellent written and oral communication skills.
  • Strong skills in Microsoft Office - Outlook, Excel, Word and PowerPoint.
  • Proactive approach to issue identification and resolution.
  • Ability to prioritize, meet deadlines, collaborate, and support multiple stakeholders.
  • Demonstrated ability to build relationships and provide exceptional customer service.

VALUES

We believe it is both an honor and a great responsibility to work for Houston Endowment, so we are committed to our values and seek colleagues who share our commitment. 

  • High Performing: We bring our best every day so we: 
  • Hold high standards and drive for excellence
  • Challenge ourselves and show determination in pursuit of our collective goals
  • Pursue continuous improvement, even when we have achieved our intended outcomes
  • Stay curious to do our best work


  • Courageous: We know bold action matters so we: 
  • Hold an audacious vision for what we can accomplish together
  • Work proactively, take risks, and make difficult choices when necessary
  • Choose optimism, show resilience, and stay engaged in challenging situations


  • Committed: We care deeply about the organization so we: 
  • Prioritize and commit to the mission of the organization
  • Seek and act on feedback on our work, and devote energy to our own development to be at the top of our field
  • Gather diverse perspectives and expertise in service of better results


  • Connected: We care deeply about each other so we: 
  • Build relationships with one another to create a highly effective team
  • Start with trust, assume others have good intentions, and practice generosity of spirit
  • Address issues directly to resolve conflict or misunderstanding
  • Embrace inclusion and adapt as appropriate when partnering with others


COMPENSATION

Salary will be set in accordance with the successful candidate’s experience. In addition to salary, the candidate will be eligible for the Foundation’s comprehensive employee benefits programs, including health, dental, and vision plans, time off, life insurance, short- and long-term disability as well as matching 401(k) and pension retirement plans.