JOB TITLE: Operations Associate
REPORTS TO: Operations Manager
The Operations Associate supports operational initiatives across the Program Team, working with program officers and directors on a variety of team-critical needs, including project management, increasing effectiveness and efficiency through special projects, and other identified support. The ideal candidate for this role will be motivated by the opportunity to enable programmatic impact in the Houston community from a position that is behind the scenes.
The responsibilities include the following:
- Coordinate a variety of program projects by creating project plans and timelines, keeping deliverables on track, and creating presentations to facilitate project planning and on-time implementation.
- Prepare materials and coordinate logistics for team meetings including agenda, documents, presentations, meeting minutes, documenting next steps, and ensuring the appropriate team members are included to achieve meeting outcomes. Provide regular status updates as needed.
- Gather and summarize information, reports, and webinars as identified.
- Recommend adjustments to project flow, timeline, or deliverables as needed to meet program team goals and objectives.
- Maintain thorough knowledge of the strategy for specific program areas.
- Prepare clear and compelling materials, including meeting agendas and background documents, operational workflow and process guides, and workplans to guide task management.
- Assists program staff with grantmaking process, including outreach to current or prospective grantees; reviewing and editing of proposals; performing due diligence through research; and analysis of relevant programmatic and financial information on the organization and its leadership.
- Perform other duties as assigned.
The successful applicant should have the following experience and qualifications:
- At least one year of successful experience in project management with demonstrated ability to manage large volumes of work and juggle multiple projects at once.
- A Bachelor’s degree.
- Intermediate to advanced experience with Microsoft Office – Word, PowerPoint, Excel, and Outlook.
- The ability to make complex issues understandable and relevant.
- Familiarity with the nonprofit, philanthropic or foundation sector in Houston a plus.
We believe it is both an honor and a great responsibility to work for Houston Endowment, so we are committed to our values and seek colleagues who share our commitment.
- High Performing: We bring our best every day so we:
- Hold high standards and drive for excellence
- Challenge ourselves and show determination in pursuit of our collective goals
- Pursue continuous improvement, even when we have achieved our intended outcomes
- Stay curious to do our best work
- Courageous: We know bold action matters so we:
- Hold an audacious vision for what we can accomplish together
- Work proactively, take risks, and make difficult choices when necessary
- Choose optimism, show resilience, and stay engaged in challenging situations
- Committed: We care deeply about the organization so we:
- Prioritize and commit to the mission of the organization
- Seek and act on feedback on our work, and devote energy to our own development to be at the top of our field
- Gather diverse perspectives and expertise in service of better results
- Connected: We care deeply about each other so we:
- Build relationships with one another to create a highly effective team
- Start with trust, assume others have good intentions, and practice generosity of spirit
- Address issues directly to resolve conflict or misunderstanding
- Embrace inclusion and adapt as appropriate when partnering with others
Salary will be determined in accordance with the successful candidate’s experience. The candidate will be eligible for the Foundation’s comprehensive employee benefits programs, including health, dental and vision plans, time off, life insurance, short- and long-term disability as well as matching 401(k) and pension retirement plans.