Executive Assistant
Job Type
Full-time
Description

The Executive Assistant is responsible for supporting C-level leadership and various office operations through calendar management, expense reporting, travel coordination and office administration. This role will include communication with senior-level personnel and external contacts to assist with company objectives. The candidate must have experience with executive team management, demonstrated ability to work independently, be detail-oriented, have excellent communication skills and have a strong administrative background. The candidate will have exposure to internal and external leadership projects and work with all teams at Arbor.


Key Responsibilities:

  • Manage and coordinate extensive and continuous calendars with clear communication to manager and frequent check-ins to ensure smooth daily operations
  • Support executive leadership by planning domestic and international travel, completing expense reports, event registrations, arranging on and offsite meetings and meeting plan assistance
  • Ensure that executive leadership is informed of priorities, deadlines and challenges
  • Maintain a welcoming environment by greeting guests, ordering meals as needed and managing office upkeep and organization 
  • Provide support to the executive team as directed to ensure that company goals and objectives are accomplished, and operations run efficiently
  • Act as representative of executive leadership regarding internal and external relations and correspondences and screening communications
  • Demonstrate initiative, professionalism and flexibility throughout frequent interruptions, conflicting priorities, and varying workloads
  • Maintain confidentiality and discretion in all aspects of team and company information
  • Provide office operational support such as maintenance of office machines, office and IT supply inventory, and general building maintenance 
  • Research and roll out systems and processes that solve operational pain points and independently seek sustainable solutions based on evolving office needs

Preferred Qualifications:

  • Bachelor's degree 
  • 4+ years of experience performing administrative functions at the executive level
  • Proficiency in Microsoft Office 365 Suite
  • Excellent written and verbal communication skills 
  • Ability to anticipate needs and be resourceful, adaptive and responsive 
  • Strong organization, multi-tasking and prioritization skills
  • Demonstrated history of successfully managing multiple concurrent calendars and maintaining one’s own workflow
  • Experience in a life sciences company preferred

Our Values:

Our values govern the work we do at Arbor, and we’re hoping that they resonate as strongly with you as they do with us! 

  • Astonishingly Connected: The best work happens when we do it together. At Arbor, we believe strong, clear communication is crucial to our success and emboldens collaboration in all of us. 
  • Our People are Gems: And we treat each other as such by celebrating our growth and development. We invest in our team and encourage everyone to have both a learners mindset and a willingness to teach others. 
  • Remarkably Mighty: You'll be intrigued when you take a closer look at Arbor. We approach our work with integrity and thoughtfulness. We are brave, which leads us to take smart risks and make bold discoveries.
  • Authenticity is Encouraged: From eating cheese puffs with chopsticks, to doing cartwheels on our balance beam, we're all about embracing your true self and showing up as you really are. Our differences make us extraordinary.

About Arbor: 

At Arbor, we are discovering, developing and making available to all patients the next-generation of genetic medicines. We are disrupting the field through our proprietary discovery engine to develop a portfolio of differentiated genetic editing and delivery capabilities.  We have an unencumbered portfolio of multiple CRISPR based genetic modifiers that can be tailored to correct the underlying pathology of each genetic disease.  Our pipeline of genetic medicines will focus on bringing cures to all patients with genetic disease. 

We seek highly-motivated individuals with the dedication, integrity, and creative spirit needed to thrive in an innovative company. Working at Arbor offers a unique opportunity that combines the fast pace and growth opportunities of a startup with the intellectual rigor and creativity of academia. Our salaries are competitive, our benefits are generous, and our team is exceptional.

Arbor Biotechnologies is proud to be an inclusive workplace and an Equal Opportunity Employer.