The Personal Injury Paralegal/Litigation Secretary professional will work directly and support the Personal Injury attorney. In addition, the Paralegal/Litigation Secretary will work with other members of the Personal Injury department, as well as other departments (i.e., Workers’ Compensation, Employment Law, Administration, Intake, etc.), as assigned. In addition, the Paralegal/Litigation Secretary may be tasked with special projects on an as needed basis requiring direction and guidance by Management and/or other Pod Leaders.

Primary duties/responsibilities include, but are not limited to: 

• Oversee and manage approximately 50 to 75 litigation matters with the assistance of the assigned pod leader and Firm support staff;
• Communicate and correspond with client(s) about case status and preparation (i.e. telephonically, in-person, etc.);
• Receive/screen incoming calls, take accurate messages and enter into voicemail per attorney preferences;
• Prepare documents for filing with the appropriate court or other government office, by hand delivery or e-filing, in compliance with rules set out by that agency;
• Create and maintain litigation files for each matter;
• Prepare legal documents for service on appropriate counsel and parties;
• Propound and respond to written discovery;
• Draft meet and confer correspondence regarding deposition subpoenas;
• Assist in gathering documents and evidence from client throughout the discovery phase and course of litigation;
• Review, index, organize, and summarize documents produced by other parties and medical healthcare providers;
• Manage attorney’s calendar and calendar all related litigation dates (i.e. hearings, depositions, mediations, etc.);
• Ensure that all court appearances are covered either by the assigned attorney, court call or a covering attorney service;
• Draft legal documents such as deposition notices for attorney review/approval and service on opposing counsel and parties;
• Schedule interpreters for depositions, IMEs, court hearings;
• Assist in coordinating and scheduling depositions and mediations;
• Assist in tracking and monitoring pending attorney tasks;
• Review deposition transcript with client;
• Assist in trial preparation, including but not limited to preparing trial documents, exhibits and binders;
• Communicate with medical and legal experts throughout litigation to assist in maintaining and coordinating expert deposition documents and availability;
• Perform legal research and writing;
• Draft and edit memoranda, correspondence, pleadings, charts and tables using appropriate and effective software applications;
• Schedule appointments, set up conference calls, arrange meetings, schedule conference rooms and make travel arrangements using Firm applications and appropriate resources;
• Fax, photocopy, scan, and convert or export/import documents to/from other applications;
• Maintain electronic and hardcopy files in accordance with the Firm's policies/procedures;
• Process attorney weekly time summaries, review billing and prepare monthly invoices;
• Open and sort incoming litigation mail; and
• Perform other duties as assigned by Management and/or Pod Leaders.

• Possess a working knowledge of all phases of litigation;
• Minimum 3 – 5 years’ experience working in a law firm;
• Familiarity with Microsoft Office Suite (i.e., Outlook, Word, Excel) and other applications and/or systems (i.e., Adobe, Internet);
• Professional appearance and “get it done” attitude;
• The right candidate will have excellent written and verbal communication skills; and
• Bilingual, fluent in English and Spanish, is required as over 90% of the Firm’s clientele are Spanish speaking.