Food Pantry Manager - Woodburn
Description

Position Overview


Regular, Full-time, Exempt Position 


Starting Salary Range: $48,493 - $58,192 - This position is eligible for a 5% bilingual differential if the successful candidate meets the Food Share standard on our Spanish bilingual test. 


The Food Share provides ALL employees with the following benefits:

  • Competitive pay 
  • 12 paid holidays each year 
  • Earned vacation and sick leave 
  • Employee Assistance Program 
  • 401K retirement contributions 

Regular Employees who work 30 or more hours per week are also eligible to receive a comprehensive benefits package that includes: 

  • Medical, Vision and Dental Insurance 
  • Disability, Life Insurance, and AD&D Insurance 

** This position is Open Until Filled – Applications will be reviewed as they are received. For immediate consideration, apply soon!

 
 

The Woodburn Area Food Pantry Manager is responsible for managing food bank operations and outreach of the AWARE Food Bank in Woodburn, Oregon. The manager will effectively address the food needs for the Woodburn area by bringing together people and resources with a lens of equity and compassion.


AWARE Food Bank is one of the largest food pantries in Marion and Polk counties. Every month it provides food to over 1,200 households and moves over 55,000 pounds of food through its doors. The Manager recruits and supervises employees and volunteers, understands and addresses client needs, and works with the local community to increase support for the food pantry. The manager also conducts community outreach and builds partnerships with local service providers. The Program Manager engages the broader community of Woodburn, links the Food Share with the region, and uses access to healthy, culturally appropriate food as a means for local community building.

 

**This is a management position and ensures that staff and volunteers have clear work direction and guidance. The incumbent is responsible to carry out the full spectrum of management responsibilities in accordance with the agency’s policies and applicable laws.

 
 

Who are we looking for?

  • Our ideal candidate has experience working with a wide range of people and for a wide scope of reasons, from Latinx community members to chronically unhoused to local political officials and other nonprofit or government peers.  Your philosophy in doing your work is to reduce barriers and work to reach those who are underserved.
  • You are a skilled listener and can take what you hear to guide management of the pantry, programming needs or changes, and better understand how to work within the local community. 
  • You are able to see both the individual need but also understand the big-picture of what is happening in the Woodburn area and with your program budget and organizational parameters. 
  • You are a manager. You are excited about how to make the most out of the client as well as employee experience. Numbers and people are both something you understand the importance of in the running of a program. You have prior management experience with supervising employees as well as volunteers. Volunteer recruitment and retention are an important part of this manager’s day-to-day work. 

Who are we?

Marion Polk Food Share is the regional food bank bringing people together to end hunger in Marion and Polk Counties. Support from our local community makes it possible for the Food Share to collect and distribute nutritious food for children, adults and seniors through more than 100 partner programs, including food pantries, meal sites and home-delivered meals and to carry out programs to address the root causes of hunger.    

 
Areas of Responsibility, Evaluation and Essential Functions:


Food Pantry Operations & Services:

· Oversees all essential functions at AWARE, including food procurement, inventory management, volunteer coordination and pantry distribution.

· Coordinates AWARE food ordering, repackaging, purchasing, inventory management and distribution. Practices FIFO and safe food handling.

· Provides high quality emergency food services to the Woodburn community. Oversees distribution and ensures a regular schedule and adequate food resources, as supply allows.

· Ensures excellent customer service and an environment of respect and dignity for all guests.

· Ensures adherence to all applicable food safety, confidentiality and civil rights policies and guidelines. Develops knowledge of USDA, OFB and Food Share regulations and practices.

· Provides timely reports of necessary statistical service data to Marion-Polk Food Share. Keeps accurate and secure records.

· In collaboration with supervisor, effectively manages a budget for the food bank. Track’s food purchases, donations, and some expenses.

· Understands facility needs and communicates them to the Food Share to ensure a safe, welcoming food pantry environment.

· Oversees food pantry safety and risk management. Enforces safety policies and procedures.

· Works with the Food Share to implement food bank best practices, including healthy pantry and client choice initiatives. Emphasizes good nutrition and healthy lifestyles.

· Communicates regularly and effectively with Food Share staff regarding food bank successes, challenges and needs.

· Connects clients with needed community resources, such as employment opportunities, other social services, and skill building opportunities.

· Provides regular opportunities for client feedback and adjusts programming accordingly.

· Works with Food Share staff to offer regular community conversations to better understand community opportunities, assets, and challenges.

· Attends all Food Share Agency Relations trainings and events.


Volunteer Management:

· Supervises and supports a diverse range of volunteers that fill several roles at the food pantry.

· Recruits, trains, and provides guidance and support to food bank volunteers. Develops key volunteers that assume leadership roles at AWARE and are trained to assist in tabling events. Provides volunteer recognition.

· Addresses and resolves volunteer conflicts. Supports a positive volunteer environment at AWARE.

· Supervises volunteers from programs, such as parole and probation and mandatory community service, who may have special oversight needs.

· Supervises and supports participants in job training programs with specialized pantry roles. 

· Collaborates with the Food Share Volunteer Manager to develop volunteer program and plan for the pantry.


Community Outreach and Engagement:

· Serves as the Food Share’s representative in the Woodburn community. Attends and participates in community events that increase awareness of, and support for, AWARE. Participates in the Food Share’s community engagement work in Woodburn.

· Leads local food procurement and food drive efforts to increase community participation in supporting AWARE.

· Starts and coordinates a Retail Agency Direct (RAD) program at AWARE, wherein volunteers pick up food donations from local grocers.

· Attends community forums and events as available, such as the local Service Integration Team and Woodburn Community Forum.

· Conducts general community outreach as available. Tables at various outreach events. Gives special attention to relationship building with Woodburn’s Latino and Russian communities.

· In collaboration with Food Share Community Food Systems staff, supports and attends community engagement events.


Other duties as assigned[1]

Requirements

  

Education and/or Experience; Certificates, /Licenses/Registrations:

· High School Diploma or GED required. Some college preferred.

· Minimum of one year experience in the nonprofit sector, social services or program management required. Experience with direct service preferred. Experience supervising employees preferred.

· Must be highly organized and able to maintain detailed records.

· Basic experience and skills in Microsoft Office Suite, including Word, Excel, Outlook, and experience using email and the internet.

· Experience recruiting and supervising volunteers is preferred.

· Experience with community organizing, outreach or working with families experiencing poverty preferred.

· Must be willing to learn skills in food safety and obtain Food Handlers’ and ServSafe Certifications once on the job.

· Must be willing to obtain forklift certification.

· Must pass pre-employment drug screen and full background check, including driving record check.


Necessary Knowledge, Skills and Abilities:

· Familiarity or experience working with Spanish speaking communities highly preferred.

· Proficiency in Spanish language highly preferred.

· Proven ability to work effectively with a diverse group of external and internal persons to achieve results.

· Demonstrated skills and commitment to quality, timeliness, efficiency, and effectiveness.

· Dedicated to serving with attention to issues of diversity, equity and inclusion.

· Demonstrated strong organization skills with attention to detail.

· Excellent customer service and follow through skills.

· Passion for ending hunger and increasing food security.


Job Conditions: Work may be performed at a workstation and in a warehouse/store environment. Will frequently lift, move, and carry objects more than 50 pounds and push and pull loads up to 1500 pounds on carts and pallet jacks. Work is subject to varying indoor and outdoor temperatures and road and walkway surface in all seasons. Job may require forklift certification. Must be comfortable and able to drive a variety of vehicles (cargo van, small box truck) for up to a full day of travel. May work or travel out of the local area and work outside normal working hours, such as evenings and weekends, as needed. 


Remote work may be available but limited for this position. All remote work assignments begin, end, or change only with supervisory approval. 


The Food Share provides essential services to our neighbors in Marion and Polk counties. As a result, all Food Share employees may be asked to report to work during local public health, weather, or other environmental emergencies.


1. This job description does not list all the duties of the job. You may be asked to perform other duties. You will be evaluated in part based upon your performance of the tasks listed in this job description. MPFS has the right to revise this job description at any time. The job description is not a contract for employment. 

2. To perform this job successfully, an individual must be able to perform each essential duty and physical demand satisfactorily with or without a reasonable accommodation. EOE. 

Salary Description
$48,493 - $58,192