Governance Coordinator
WFH Flexible FAIRFAX, VA
Description

  About SIR

The Society of Interventional Radiology (SIR) is a thriving professional medical society dedicated to optimizing patient care and improving lives through minimally invasive, image-guided treatments. Located in Fairfax, Virginia, SIR represents one of the most innovative, exciting, and competitive specialties in medicine today. SIR is a 501(c)(6) professional association that supports more than 8,100 interventional radiology physicians, trainees, medical students, scientists, and clinical professionals. SIR is also comprised of SIR’s 501(c)(3) Foundation, which focuses on research and fundraising to advance the future of interventional radiology. Together SIR and SIR Foundation have nearly 50 staff, combined annual revenues of $10 million, and assets of nearly $17 million.Position Summary 

SIR is growing and seeking an experienced, reliable, and organized coordinator to support our Governance Team and work under the Senior Director, Programs & Strategy.


 In this position, you will support the Governance Team and Board of Directors by providing administrative support to facilitate activities including collaborating on ongoing projects, preparing agendas, collecting presentation materials, scheduling meetings, coordinating calendars, assisting with recording meeting notes, and organizing all aspects of travel, accommodation, and expense reporting for leadership meetings. As the Governance Coordinator, you will be highly visible to the most influential members of the society, and you will have the opportunity to gain valuable hands-on experience in the governance process of a nonprofit. 

Requirements

 Essential Functions and Responsibilities

  • Provides administrative support for the Governance team and Board of Director activities which include collaborating on ongoing projects, scheduling meetings, coordinating calendars, and assisting with workflow
  • Collaborates with Senior Director of Program and Strategy to create processes and standards to streamline administrative processes
  • Provide administrative support to the International division leadership and staff
  • Prepare agendas, materials, reports, and correspondence for leadership programs and meetings, attending meetings as needed and assisting with recording meeting notes
  • Assist and contribute to the coordination of all aspects of leadership meetings and events (pre-planning, onsite execution, and post-event follow-up and evaluation)
  • Support and assist with travel and accommodation arrangements and expense reimbursement requests for leadership meetings
  • Create, maintain and track department files and record systems
  • Support departmental activities, as required

Secondary Functions and Responsibilities

  • Solicits and tracks leadership expense reports
  • Assist with maintaining and updating the governance and external relations section of the SIR website
  • Serves on cross-departmental teams as needed 
  • Provide executive administrative support to the Executive Director, which may include correspondence, scheduling, and expense reporting. 
  • Participation in occasional evening conference calls and/or webinars

Knowledge, Skills, and Abilities

  • Excellent verbal and written communication, organizational and interpersonal skills
  • Must be extremely organized with excellent time-management skills and the ability to manage multiple tasks and projects simultaneously, track details, and ensure timely and accurate results.
  • Proficient in Microsoft Office Suite, relational databases, and web applications.

Education: 

  • Bachelor's degree or a minimum of two (2) years of successfully demonstrated work experience and/or education program implementation preferred. Experience in a member-based organization is a plus.

Experience:

  • 1-year of Administrative experience required 

  

Working Conditions and Physical Requirements: Small, fast-paced open office environment with moderate noise levels. Use of phones and computers for extended periods of time. Utilize office equipment and communication technologies for conference calls and teleconference meetings/webinars. Requires general mobility to move through the facility. Ability to lift up to 25 pounds. Frequent interaction with internal staff and physician members/board via phone, in person, email, and other mediums. Normal sitting and standing activities for an office environment. Some travel primarily for Annual Meeting.


Special note regarding COVID-19: SIR employees are currently working in a hybrid or remote fashion and will have the ability to continue to work with a flexible arrangement based on business needs. 


This position description should not be construed to imply that the requirements are the sole standards for the position. Incumbents are expected to perform all other duties as required. 


SIR is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.



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