Operations Administrator, Finance
Portland, OR Operations, Finance
Job Type
Full-time
Description

THIS POSITION IS LOCATED IN PORTLAND, OREGON (UNITED STATES) and relocation is NOT provided. 

If hired, new employee must present documentation sufficient to establish work authorization in the United States.


Position Type: Non-Exempt

Compensation: $20.50/hour

Required Travel: Occasional Travel

Location: Portland, Oregon (IN OFFICE REQUIRED)


Who We Are

Africa New Life’s mission to transform lives and communities through the two hands of the gospel is not limited to lives and communities in Rwanda; it also pertains to our people (staff) and culture. At Africa New Life (U.S.), our people are highly valued and acknowledged as our most important resource. Our prayer for your time at Africa New Life is that you feel secure in your place on the team, meaningfully challenged in your role, and joyful about your work as we serve Rwanda together. We hope that when you leave Africa New Life, your leadership ability will be stronger, your heart will be larger, and you will be better equipped for your “next step,” whatever it might be.


Position Summary

Africa New Life Ministries is a faith-based organization that is transforming lives and communities using two hands. With one hand we share the Gospel of Jesus Christ leading to spiritual transformation. With the other hand we demonstrate acts of compassion through our educational sponsorship and community development programs.


This position is responsible for processing and posting of charitable donations, accounts receivable (A/R), accounts payable (A/P), and other data management functions by performing the following duties. 

  • Processes and/or oversees others’ data input for donations, miscellaneous pledges (A/R), vendor invoices (A/P), payments, wire transfers, database notes, contact/vendor notes, etc.
  • Manages donor pledges by analyzing and moving funds between pledges, resolving errors, updating donor contact information and records. 
  • Prepares analysis and reports to reconcile various sources of revenue, and various donation platforms such as Managed Missions, BetterUnite, PayPal, Benevity, and non-cash donations (typically marketable securities).
  • Prepares donation receipts for non-standard donations such as: donations of securities, non-cash donations, distributions from tax-advantaged accounts (IRA, donor-advised funds, etc.)
  • Monitors daily reports to uncover and resolve database errors.
  • Posts donations, wired donations, non-cash gifts, etc., as directed by Controller.
  • Reconciles donations and refunds between Oracle, Abila (accounting system), Managed Missions and other systems and prepares reports for review by Controller.
  • Transfers donors’ credit balances from various pledges, closed pledges, etc. to other active pledges.
  • Reverses transactions to refund a donation (our errors, or when donor double-pays by accident).
  • Records the Monthly and Special Wire transfers in accounting system.
  • Records vendor invoices in accounting system.
  • Records cash disbursements (ACH transfers, automatic drafts, etc.) in accounting system.
  • Composes general business letters, Gift-in-Kind letters, customized receipts, and emails.
  • Manages inbound and outbound telephone calls, emails, and mail specific to the position.
  • Opens the mail using dual control procedures; deposits checks electronically.
  • Serves as the point of contact for inquiries about employer matching, non-sponsorship donations, and one-time donations.
  • Trains and oversees finance volunteers for scanning donor checks, and special projects.
  • Other duties as assigned.
Requirements

Required Qualifications

  • Associate’s Degree and/or one to three year(s) related experience and/or training or equivalent combination of education and experience. Experience in customer service and/or accounts payable/receivable is preferred. 
  • Must agree with Africa New Life’s statement of faith, which can be found here: https://www.africanewlife.org/about-us/#faith.
  • Has basic computer job skills including logging on to systems, ability to communicate by email, ability to compose documents, enter database information, create presentations, download forms, and preserve/backup important data.
  • This is an office position and requires in-person attendance during regular office hours. 


Travel Requirement

This position requires occasional (6-20% of the position) travel (domestic and international).


Application Process

Interested and qualified applicants should include a cover letter and resume to apply online.  Please let us know how you learned about this position. We will review applications and contact selected candidates to schedule an interview.


Africa New Life Ministries does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, age, disability, or any other characteristic protected by law.

Salary Description
$20.50/hour