Special Events Coordinator
Boston, MA Development
Job Type

Reporting to the Senior Event Manager, the Event Coordinator is responsible for planning, executing, and supporting a robust year-round collection of events. These events will be a mix of fundraising, community, and stewardship events, to be determined by the needs and calendar of the Development Department. The Event Coordinator will focus on few fundraising events with high dollar goals, balance of renewable and new donors, complex timelines and low barrier of entry for participants.

Representative Duties

Event Management

  • Event execution and planning
  • Prepare fundraising, event planning, production work plans, including all related tasks, and budget proposals, for each event as appropriate
  • Each event will have agreed upon goals relevant to level and market considerations for success to include:
  • total revenue
  • total net revenue
  • total guest attendance
  • attendance growth on previous year, and relative market performance
  • execution of the event
  • guest/donor experience
  • Event Related Technology
  • When warranted, work with data management to research, recommend, and implement technology for use by the event team in our work
  • Support other event team members as work capacity allows

Campaign Management is the basic technique combining volunteer management, data management and relationship mapping to draw out a clear achievable result within a given time frame.

  • Manage multiple established campaigns spread across the calendar year. Develop plans for these campaigns with volunteers and development management 
  • These campaigns should contain high concentration of renewable contributions.
  • Work with data management team to ensure campaign results tie to finance on a weekly or bi-weekly basis, depending on the size and scope of the campaign.
  • Work with Communication and volunteers to develop the unique messaging for the campaign.
  • Work with the director of individual giving to establish annual goals that reflect the action plan of the campaigns, and tie to the overall development goals. Goals are measured in dollars raised, total contributors, retention of donors and % of new dollars. 

Meet agency participatory expectations

  • Adheres to all agency and departmental policies and procedures
  • Participates in quality assessment and improvement activities as requested
  • Adheres to the highest principles of patient, donor and client confidentiality including HIPAA regulations;
  • Adheres to established safety policies, procedures and precautions; 
  • Identifies potential or actual unsafe situations in the environment and takes measures to rectify the situation
  • Attends all required meetings, in-services and professional trainings
  • Maintains professional competence necessary to perform job responsibilities; maintains and provides agency with records of continuing education activities
  • Serves on agency committees and in professional organizations when requested

Performs other related duties as requested

  • Associate’s degree or equivalent 
  • 2 years of experience in fundraising, event planning and production, or related experience 
  • Ability to work harmoniously and effectively with colleagues, patients, clients and vendors across the spectrum of diversity, including but not limited to race, ethnicity, color, gender identity, sexual orientation, age, socio-economic status, national origin and immigrant status, religious or spiritual identity, disability (physical, mental, emotional and developmental), veteran status, and/or limited English proficiency.
  • Willingness to contribute towards Fenway’s efforts in becoming an anti-racist organization and promoting a culture dedicated to ongoing development in service of humility, equity, diversity, inclusion, and belonging, where differences are acknowledged and valued.

Preferred Qualifications:

  • Strong communication and interpersonal skills and the ability to interact effectively with leadership, prospects, donors, and/or volunteers in a wide range of roles
  • Ability to manage multiple tasks, priorities, and complex deadlines, and be extremely detail oriented
  • Experience with donor management and peer-to-peer fundraising software
  • Experience managing and working with volunteers
  • Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Ability to work occasional long hours based on departmental needs, including some evenings and weekends 
  • Commitment to the mission of the organization
  • Ability to work harmoniously with diverse groups of individuals required
  • Experience utilizing social media and marketing for fundraising and/or event planning preferred
  • Knowledge of Blackbaud’s Raiser’s Edge for Windows preferred
  • Valid driver’s license preferred
  • Experience working with an ethnically, culturally, and racially diverse work staff preferred

Physical Requirements:

  • Ability to meet the following physical requirements with or without reasonable accommodations:
  • Sit at a computer station for extended periods of time
  • Ability to keyboard for extended periods of time
  • Ability to repeatedly lift and carry up to 30 lbs.
We offer competitive salaries, and for those who qualify, an excellent benefits package; including comprehensive medical and dental insurance plans, and a retirement plan with employer match. We also provide 12 paid holidays, paid vacation, and more. LGBTQIA+ identified persons, Black, Indigenous, and other people of color (BIPOC), and individuals from other historically underrepresented communities are strongly encouraged to applyHighly experienced individuals may be compensated at a higher rate.
Salary Description
$48,600 - $56,100 a year