Artist Scheduler
Fully Remote Remote Creative
Job Type


Narwhal Studios is an evolved art department, creating digital environments for virtual production, gaming, and connected spaces. We pride ourselves in being leaders of an evolving creative workflow that is changing content creation with the use of real-time render engines. Narwhal is a 100% remote studio.


The Artist Scheduler oversees creative resources for the Virtual Art Department (VAD), including Unreal/Unity generalists, environment artists, concept artists, asset builders, animators, FX, tech artists, etc. A high EQ is paramount to developing strong relationships with artists and adaptability the key for building ideal teams.

Ideal candidates for this role are looking to parlay their scheduling experience in VFX, previz, or game design into something more. Our artists are pioneering workflows and creative process for a wide array of digital environment projects, so our Artist Scheduler must share their passion to find clever solutions. 

This role works alongside studio management to organize balanced teams, recruit new freelance talent, and support and advocate for artists' development. Their key responsibility is to work closely with the production to ensure that projects are appropriately staffed and the welfare of our artists are a priority.

Though our roots are in Los Angeles, Narwhal Studios is 100% remote. If you like puzzles and want to have a seat at the decision-making table, come join us.



• Collaborate with the sales team and Head of Production to identify talent needs, scheduling, and strategies for potential projects

• Work with Head of Production and producers to schedule large jobs with complex team dynamics

• Remain current with producers and project leads to ensure projects remain appropriately staffed through completion

• Lead studio conversations around capacity to find efficient, sometimes clever solutions to resource requirements

• Curate an up-to-the-minute calendar of all artists’ project assignments, time off, and studio holidays

• Manage availability, skillsets, and studio relationships with a pool of freelance artists

• Support artists' time management by monitoring working hours, managing holiday requests, and sick leave

• Maintain a leadership approach to supporting artists' general welfare and professional development

• Advocate for artists across departments when necessary, to ensure technology and software needs are met

• Proactively liaise with Talent/HR on recruitment efforts and freelance communications

• Develop and standardize scheduling best practices



• 2 - 5 years creative resources management experience

• Experience working with and using scheduling software; preferably Shotgrid

• An understanding of VAD/VFX artist roles such as asset modeling, animation, lighting, FX, etc.

• Ability to support the management of talent towards artist development and retention

• Excellent project planning and project assessment skills

• Capacity to manage a dynamic work environment 


If you require any assistance to apply, please reach out to!

Narwhal Studios, LLC is an equal opportunity employer, committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization.