Sports Operations & Project Specialist
Description

  

ABOUT DSC

The Dallas Sports Commission (DSC) is a non-profit organization whose mission is to attract, retain and support sports and entertainment events that will position Dallas as the premier sports destination and have a positive impact on the economy and quality of life of Dallas residents.


SCOPE

Provide operations and service support to sporting events, competitions, conventions, meetings and trade shows. Provide office administrative and operations functions for the DSC team. This position will also administer DSC community events and assist in coordinating site visits, FAM tours, and ancillary hospitality events. This person will need to be flexible and be a team player in assisting the Executive Director, Sales, Marketing, and Event teams as needed during critical event or bid times. This position will also serve as a liaison on various Local Organizing Committees for major regional sports events.

Requirements

  

DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS: (individual duties, assignments, and responsibilities required of the position)

A. Coordinate and participate in Dallas Sports Commission special projects/events to include but not limited to familiarization tours, client/special events, sales calls and tradeshows by preparing payments for process, sales kits, sending evite, managing RSVP list, supplier partner list, name badges, event organization, budget and follow-up correspondence. 

B. Coordinate the operations and logistics of the Dallas Sports Commission offices including scheduling of vendors, building services, mailings, cleaning, parking, shipping, meeting room management, supplies, storage, and special events.

C. Process all invoices, receipts, requisitions, and administrative paperwork and serving as the liaison between the finance department and the Dallas Sports Commission.

D. Create reports, agendas, itineraries, and meeting minutes needed for internal or external review, staff meetings, board meetings, site visits, and/or familiarization tours. 

E. Coordinate site visits, FAM tours, and ancillary hospitality events with clients at hotels, venues, restaurants, etc. and provide the client with knowledge of services needed to host their event in Dallas

F. Accurately track all commitments, pick-up reports, and actual expenses for events within the CRM database and share file system.

G. Administer special projects and community events as needed. 

H. Create and manage the promotional items and client gift closet, inventory, wrapping, and distribution system.

I. Serve as a member of the Local Organizing Committee for other major events where the Dallas Sports Commission serves as the LOC.

J. Work with the Visit Dallas team to develop and schedule welcome desk programs for major events.

K. Be able to work independently without direct supervision and approach the work environment with a team approach.


SUPERVISORY RESPONSIBILITIES: (personnel supervision, budgets, performance, etc.)

  •  Event Specific and promotional item budgets


EDUCATION AND/OR EXPERIENCE: (special training, certifications, college degree, etc.)

  • The ideal candidate will have a four-year degree from an accredited college or university. Sports Management focus preferred. Requires a minimum of three years of demonstrated experience in sport or event management. Other beneficial areas of experience are in working as a Rights Holder, transportation, logistics, hospitality, or event planning and marketing professional.

KNOWLEDGE, SKILLS AND ABILITIES (technical, communication, interpersonal, etc.)

  • Strong and consistent ability to prioritize activities within specific time guidelines and ability to handle multiple responsibilities within a specific time frame
  • Strong computer skills in database management, word processing, windows-based software and general office equipment
  • A proven history of achieving and exceeding goals and the ability to work independently or within a team
  • Ability to multi-task and maintain high levels of excellence
  • Skill and ability to develop and implement portions of a business plan and manage a budget
  • Creativity in problem-solving along with solid organizational skills and attention to detail
  • Competitive in striving to achieve potential and identified goals
  • Robust internal and external communication and customer service skills (written and oral)
  • Ability to speak Spanish highly preferred

WORK ENVIRONMENT: (overtime, travel, physical demands, and conditions)

  • Must be an enthusiastic team player willing to work evenings and weekends as needed for events. 
  • While performing the duties of this job, the employee is required to stand, walk, sit, use hands and fingers, handle object and office tools, reach, balance, stoop, kneel, crouch, talk, and hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. The employee is exposed to an office environment with noise levels usually moderate.