Administrative Assistant (Part-Time)
Fully Remote Remote Worker - N/A Admin
Job Type
Part-time
Description

About Allovue

Allovue believes every student deserves access to the resources they need to be successful in school. Our education resource planning software empowers K-12 administrators at every level to allocate resources to best support the needs of their students. We seek people who are creative, funny, humble, flexible, motivated, collaborative, and problem-solvers. We love and respect our team members. We also love silly GIFs.


Your Role

As an Administrative Assistant, you will fulfill a crucial role on our Operations team. You are primarily responsible for supporting our six-person leadership team. You will support our CEO and CPO with extensive calendar management and domestic travel. Our leadership team will rely heavily on your fast pace, top-notch organizational skills, and ability to think two steps ahead as you arrange travel, manage meeting requests, and more. You will be expected to get to know our leaders so that over time, you’re able to anticipate needs and proactively come up with solutions. This is an excellent opportunity for someone who has thrived as an Administrative Assistant and is looking to join a flexible and mission-driven company.  


Responsibilities

  • Schedule meetings and appointments and coordinate multiple complex calendars
  • Proactively troubleshoot conflicting appointments and maintain executives’ preferred meeting cadence, ensuring executives are not overbooked
  • Collaborate with the Senior Executive Manager to obtain or create meeting agenda and materials, ensuring the leadership team is prepared for the meeting
  • Prepare and distribute weekly All Company newsletter
  • Book travel and create detailed itineraries
  • Streamline and organize electronic office filing system
  • Coordinate executive communications, including inbox management, responding to emails and interfacing with clients
  • Uphold a strict level of confidentiality


Requirements

Qualifications

  • Minimum of 1+ years of experience as an Administrative Assistant reporting directly to senior management
  • Google Suite and Microsoft Office skills, with an ability to become familiar with firm-specific programs and software
  • Strong formal and informal communication skills in speech and in writing 
  • Strong organizational and problem-solving skills 
  • Impeccable multi-tasking abilities
  • Meticulous attention to the details that matter
  • Friendly and professional demeanor


Bonus Points

  • Knowledge of Slack, Notion
  • Experience supporting a remote team spread across multiple time zones


Compensation

  • This is a part-time role and will be paid hourly
  • Compensation starts at $30/hr
  • 10 am - 4 pm EST, Monday-Thursday (24 hours weekly)


Salary Description
$30/hr