Flight Scheduler/ Flight Dispatcher
Job Type

AirSmart is seeking a highly responsible individual to join our team. The Flight Operations Scheduler will primarily be responsible for scheduling and maximizing flight operations. This role is considered a support role for operations. This individual will have demonstrated operational excellence, and critical thinking skills, and possesses a high level of customer service.

This is NOT a remote position; looking for Las Vegas applicants to work onsite. 

  • Point of contact between aircraft owners, clients, and crew members
  • Arrange for FBO services, crew hotel accommodations, transportation, and other passenger amenities
  • Responsible for ensuring each flight is operated safely and in compliance with the Federal Aviation Regulations as well as Company Policies and Procedures, with respect to aircraft, crewmembers, and airports
  • Advises appropriate personnel of potential/actual delays and conditions affecting the safety of flight
  • Responsible to assign crew members to flight assignments 
  • Monitor crew schedules flight/duty/rest limitations
  • Schedule and plan domestic and international flights
  • Responsible for pilot monthly schedules approved by the Chief Pilot
  • Coordinates aircraft downtime for maintenance with the Director of Maintenance
  • Assemble the International binder for all international trips containing all required documentation
  • Responsible for domestic and international flight release
  • Prepare weather briefings, in-flight monitoring of each flight advising of any operational problems pertaining to assigned flights; communicating and coordinating any deviations
  • Determines the fuel load and calculating maximum payloads
  • Ensure Part 91 and 135 regulations are followed.
  • Perform other duties assigned 
  • Must be able to pass an FAA Drug and Alcohol testing, background check, and submit to random drug testing when required
  • Must be at least 18 years of age
  • Must have a valid driver’s license
  • Must hold an FAA Aircraft Dispatch License
  • Aviation experience is a plus but is not required
  • Must have at least 3-5 years of exceptional customer service experience and a commitment to professionalism
  • Proficient in MS Office and Excel
  • Able to work in an ever-changing, fast-paced, high-stressed environment
  • Strong organizational skills and ability to handle multiple tasks simultaneously
  • Must be self-motivated and be proactive in identifying disruptions in operations
  • Is open to learning new skills and understanding added duties
  • Ability to work in a team-driven environment and also can thrive independently
  • Must be able to work flexible hours to include evenings, weekends, holidays, and overtime as needed
  • This individual will begin working from Monday - Friday from 8 AM to 5 PM. (scheduled hours are subject to change)


  • Must have HS Diploma or equivalent
  • Associate’s Degree or above, preferred