ADMINISTRATIVE COORDINATOR -BUSINESS AND INDUSTRY
Linthicum, MD Business and Industry Solutions
Job Type
Full-time
Description

  

This position reports to the VP, Business and Industry Solutions. The Administrative Coordinator is responsible for providing administrative support to the Business Solutions and Industry teams. This position interacts with the business public, individuals from inside and outside the corporation, the managers of each team, and to a lesser extent, the members of teach team. This position supports both teams through correspondence (written and verbal), coordination of events (job fairs, hiring events, information sessions etc.) and data management for required reports. This position provides follow up contact and outreach to companies and participants. This position requires attention to detail, data entry and data management, coordination of events and registrations, collaboration between departments and business objectives, and survey development for businesses, partners, and participants.  To perform this position successfully, an individual must be able to communicate with individuals from diverse backgrounds and business personnel at all organizational levels. 

Requirements

  

· Planning and coordination of Business Solutions and Industry Solutions programs and activities

· Relationship management with business partners to include follow up calls / emails, distribution of requested information, and issue remediation 

· Performs outreach to the business community and partners as well as participants

· Ability to communicate with all levels of an organizations, from administrative to C-suite

· Special events coordination and set up including confirmation of attendees and business partners; includes reserving facilities / rooms internally and externally

· Manage Eventbrite functions for scheduled events and meetings; send reminder notices

· Data entry in Sales Force, Air Table, and other proprietary computer programs as specified

· Create agenda for collaborative meetings, set up Zoom meetings, distribution of materials for scheduled meetings, and take notes during collaborative meetings for post-meeting distribution 

· Prepare and distribute surveys to partners and participants; collect and analyze survey data

· Organize digital and paper files for quick retrieval of desired information


Skill Set Required

· Detail oriented and ability to track multiple projects / tasks simultaneously

· Comfortable with technology and can learn proprietary systems for data entry and reporting

· Skilled at Microsoft Office Suite – Word, Power Point, Excel, Outlook  

· Excellent communication skills across all levels of an organization – written and verbal

· Is proactive in their approach to problem solving and takes initiative to implement needed corrections

· Ability to achieve a consensus of partners and participants based on communication, problem solving, and logistical implementation of programming

· Knowledge of filing systems and organizational methods

· Ability to prioritize work, track deadlines, and report obstacles in a timely manner