Executive Coordinator (Richmond, VA)
Job Type

Executive Coordinator

About Us

Dotted Line is a strategically inspired creative agency that helps ambitious organizations grow. Founded in 2014, our team members love working here because of our clear vision, strong culture, collaborative process, investment in personal and professional development, and transparent communications. Visit us at ww.dottedline.agency to learn more about our team and approach.

About You

·  You are a skilled executive assistant or project manager with at least 1-2 years of experience in a similar role

·  You are highly organized and enjoy keeping pace with rapid changes

·  You are an integrator connecting work streams that would otherwise remain siloed

·  You are a strong communicator

·  You are a creator of systems and processes

About the Job 

You will provide direct support to CEO leadership for Dotted Line. 

·  You will manage CEO preparation for important internal and external meetings and events

·  You will act as an ambassador for Dotted Line during all internal and external interactions-our people are our brand and we want our welcome to reflect that! 

·  You will provide administrative support to CEO including calendar and detailed travel arrangements.  Assist in the monitoring of emails and phone calls for the CEO and other leadership team members when needed

·  You will ensure a welcoming image to the Dotted Line office by maintaining a desk and work area that projects a professional image

·  You will schedule travel and accommodation for interviews, conferences, client visits or other business activities

·  You will monitor CEO emails and alerts management promptly for matters requiring immediate or personal attention

·  You will create a plan and manage the CEO’s social media platforms (Instagram, Facebook, & LinkedIn), while aligning with the agency’s platforms

·  You will attend certain internal meetings and respond to certain emails on behalf of the CEO 

You will support organizational efficiency and improvement and office management.

·  You will drive efforts to improve the efficiency and effectiveness of the CEO, the leadership team, and the wider group of managers

·  You will provide facilitation and project management support for special projects and agency imperatives

·  You will assist with office, equipment, and facility management and ensure proper opening and closing procedures daily

·  You will manage all systems and administration including user and system access, recurring billing management, and operations inbox management 

·  You will provide AV support and training to the full team 

·  You will ensure the onboarding and offboarding of employees and contractors are executed well and efficiently 

·  You will provide facilitation and project management support for special projects and agency imperatives

·  You will organize all team events within budget and be responsible for all the details to ensure the events run smoothly


Desired Experience

·  Bachelor’s degree or equivalent

·  At least 1-2 years of an executive assistant or project coordinator role in a similar capacity

·  Experience working with supporting a rapidly growing company

·  Attention to detail and problem-solving skills

·  Excellent time management skills and the ability to multi-task and prioritize work

Dotted Line Benefits

·  Primarily in-office role with flexible hours

·  Monthly culture-building activities and initiatives

·  Performance-based, profit-sharing opportunities

·  Healthcare: health, dental, and vision

·  Simple IRA retirement plan

·  Unlimited paid time off with 4 weeks minimum

·  10 company holidays plus the week between Christmas and New Years

·  2 company organized paid volunteer days

Company Values We Live Every Day

·  Treat team members, clients, and partners like you want to be treated

·  Always be improving, learning, and growing

·  Collaborate and be a team player

·  Go the extra mile

·  Do work we are proud of

·  Focus on client results

Why Should You Apply?

·  Opportunity to collaborate with a great team of experienced marketing leaders

·  Opportunity to shape a company that solves challenges you’ve previously encountered and is built for success

·  Operate in an environment that’s rich in professional and personal development opportunities

·  Chance to make a positive difference across a team of diverse and passionate team members


Contact our team at people@dottedline.agency with your questions.