Accounts Payable and Payroll Specialist
Job Type
Full-time
Description

Streetsense is an experience-focused strategy and design collective. We create brands people love and places people love to be. Our interdisciplinary nature allows us to collaborate constantly and approach every challenge with collective intelligence.


Streetsense is deeply invested in its people. From competitive benefits to career mentoring to bagel Fridays, happy hours, and team events for staff, Streetsense is focused on fostering a collaborative environment that inspires employees each and every day.

  

You’re a master of payables, expert in payroll, and organizational all-star all rolled into one winning package. You understand the importance of paying vendors as well as your fellow co-workers. You will work closely with the Finance Team, Operations Team, and others daily to ensure that our accounts payable and payroll processes are running smoothly. You see yourself as a self-starter, creator, organizer, and overall doer; you focus on excellence and take pride in your work.


This position reports to the Controller.


ACCOUNTS PAYABLE AND CASH RECEIPT RESPONSIBILITIES

  • Follow our company’s established accounting processes
  • Manage cash receipt application, including posting receipts daily to outstanding invoices
  • Manage corporate credit card charge coding, receipt gathering and retention
  • Reconcile processed work by verifying entries and comparing system reports to balances
  • Maintain accounting ledgers by verifying and posting account transactions
  • Maintain historical records by scanning, filing, and logging documents
  • Protect organization's value by keeping information confidential
  • Report sales taxes by calculating requirements on paid invoices (if applicable)
  • Update job knowledge by participating in educational opportunities
  • Perform other duties as assigned
  • Identify process improvements and prepare/keep-current process documentation regarding day-to-day job duties
  • payroll and Expense report Responsibilities 


Manage full life-cycle accounts payable, including: 

  • Verifying new vendors and obtaining and filing proper W-9 support
  • Serving as the central work-flow manager of receiving and routing vendor invoices
  • Obtaining, entering, and scanning approved and properly coded invoices and support into the accounts payable module
  • Reviewing invoices for accuracy and discount opportunities
  • Identifying and recommending vendor payments to be processed, including vendors who are paid-when-paid
  • Processing routine check disbursements, mailing the checks and filing voucher packets
  • Following up on outstanding checks and voiding or requesting stop-payments as necessary
  • Following up on refunds due the company
  • Reconciling vendor statements to outstanding vouchers
  • Prepare year-end 1099s to send to vendors and report to the IRS


PAYROLL AND EXPENSE REPORT RESPONSIBILITIES

  • Follow our company’s established accounting processes
  • Review and process expense reports to include in payroll
  • Assist in preparing and maintaining an employee expense manual
  • Maintain employee confidence and protect payroll operations by keeping information confidential
  • Perform other duties as assigned
  • Identify process improvements and prepare/keep-current documentation regarding day-to-day job duties

Perform full-cycle payroll processing, including:

  • Maintaining payroll information by collecting, calculating, and entering data
  • Prepare reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages
  • Resolve payroll discrepancies by collecting and analyzing information
  • Provide payroll information by answering questions and requests
Requirements
  • Associates Degree or equivalent from a two-year college or technical school in Business Administration, Accounting, or Finance preferred
  • Minimum of 3-5 years of accounts payable and payroll experience required
  • Strong understanding of accounts payable, accounts receivable, collections, and payroll
  • Accounting software experience 
  • Deltek Vision experience preferred 
  • Excellent oral and written communication skills
  • High degree of accuracy, attention to detail, and confidentiality
  • Demonstrates a sense of urgency and ability to meet deadlines
  • Ability to work independently or as a team member
  • Excellent data entry skills
  • Ability to operate computerized accounting and spreadsheet programs
  • Must be proficient in MS Excel, as well as MS Word and MS Outlook
  • additional desired skills & experience
  • Possesses intellectual curiosity
  • Punctual and has a strong work ethic
  • Strong interpersonal and communication skills


Streetsense is committed to creating a diverse environment and is proud to be an equal opportunity workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.