Highlands Recreation District is growing!! Come work for a vibrant and enthusiastic recreation team who takes pride in serving the community and providing exceptional guest experiences. Our offerings include early childhood education programs, aquatics, after school programs, tennis, and a wide variety of unique classes and activities for all ages groups. Be part of a tight knit community and work environment that feels like a family.
Definition:
Under the direct supervision of the General Manager and other department heads, the administrative assistant will assist with general administrative duties, customer service, payroll and HR functions.
Distinguishing Characteristics:
Personnel assigned to this position must have strong commination skills, the ability to multitask, be a quick learner and team player.
Typical Duties:
- Coordinates various HR functions including new hire onboarding and orientations, conducts background investigations, and collecting I-9 documentation, etc.
- Assist with payroll processing/reporting.
- Assists the District management staff by answering phones, taking messages, typing letters and memos.
- Update office bulletin board & activity binders.
- Help type and mail minutes; make reminder calls.
- Assist in the development and creating of surveys to distribute to the community.
- Accept and process registrations for all classes offered and processing payments.
- Assist the General Manager with record management activities; assist with the production of such documents such as Board Meeting packets, schedules work; drafts meeting minutes and routine correspondence.
- Knowledgeable in answering any questions regarding Recreation Center classes and programs.
- Knowledge of a variety of social media platforms and ability to develop content for regular updates.
- Supports Recreation/Events/Rental Coordinator with a variety of tasks including, but not limited to: programming, marketing/promotion, facility set-up + communication.
- Other tasks and assignments as determined by the General Manager.
Desired Qualifications:
- High school diploma or equivalent experience
- Experience with customer contact and public relations
- Handle multiple tasks while handling busy phone lines and requests
- Deal with conflicts or complaints in a positive, non-threatening way
- Provide community assistance as needed
- Take initiative in performing tasks
- Work unsupervised
- Knowledge of HR best practices and payroll data entry is desirable
- Experience developing flyers and/or bulletins is desirable
- Working knowledge of PC’s and Microsoft Office
- Experience working with of copiers, Credit Card machines, telephone/fax machines and general office equipment
Additional Requirements:
- Possession of a valid California Class C Driver's License required. Independent travel between work sites, suppliers or County facilities may be required.
- Knowledge of office practices and procedures; office equipment operation; basic data collection and compilation techniques; document formatting techniques; basic personnel, payroll and purchasing procedures; clerical/technical level accounting and basic budgeting practices; English usage and grammar.
- Skill in the use of computer keyboards and peripheral equipment; strong written and verbal communication; detail-oriented; team player.
- Ability to organize work; communicate both verbally and in writing; proofread or edit material.