Assistant to the VP of Healthcare Solutions
Job Type
Full-time
Description

About Block Imaging:

If you're looking for a company that values community, respect, integrity, innovation, and pursuit of excellence, Block Imaging may be the organization for you. We're a fast-paced organization accepting applications for the full-time role in our Holt, MI headquarters.


Why Block Imaging?

Be part of a positive work community where team member's ideas and contributions are valued.

· Offering a healthy work life balance.

· Our culture encourages professional development and seeking out opportunities for growth.

· The medical imaging industry is a stable and growing worldwide market.


Life at Block Imaging:

Don't be fooled by our casual attire. Though casual in dress, we are an innovative group focused on making great business decisions. We've built our culture on transparency, authenticity, and teamwork. We strive to work hard and play hard; and we enjoy Summer BBQs, Holiday Parties, Annual Retreat, Book Clubs, Lunch & Learns, and the occasional Ping-Pong and Foosball Tournaments to let off some steam.


Benefits and Perks:

· Health, Vision, Dental & More: Competitive insurance coverage including - medical, dental, and vision coverage. 

· Paid Time Off: Full-time team members start at 16 days of PTO and receive two “people matter” days for volunteering in your community.

· Profit Sharing: Quarterly bonuses to team members based on meeting company profitability goals.

· Investment Plan/Budgeting: 401(k) investment planning with a variety of options for deferrals and a generous company match. And financial planning tools and training.

· Tuition Assistance: Split the cost of qualified tuition expenses up to 50% up to $1,000 starting at 90 days and increasing to $2,500 after two years.

· Paid Parental Leave: Up to three weeks of paid parental leave following a qualified Family and Medical Leave Act (FMLA) qualified and approved leave.

· Environment: Casual dress, BBQs, holiday parties, book clubs, lunch-and-learns, and many more community-driven opportunities to bond as a team and grow as an individual


General Job Description:

Provide high level administrative support to the Vice President of Healthcare Solutions handling all administrative detail, scheduling and coordinating appointments and meetings and maintaining the VPs schedule. Handle interactions with members of senior staff; arranging meetings and appointments and handling confidential matters with diplomacy and discretion. Handle assigned projects including research and the preparation of reports. Perform a wide variety of administrative tasks as needed. 


Job Description:

  • Handle all administrative matters primarily for VP of Healthcare Solutions and other Executive level team members including managing incoming mail, memos and routine correspondence.
  • Manage and maintain the VP of Healthcare Solution’s schedule, calendar, and appointments.
  • Represent the Executives in certain meetings when needed.
  • Communicate the expectations of the Executives to others as needed.
  • Prepare and make arrangements for assigned executive and all team meetings.
  • Make travel arrangements including purchasing tickets, arranging accommodation and scheduling meetings.
  • Handle special projects as assigned.  These will vary in length, expectation and sometimes contain a steep learning curve. 
  • Prepare reports and conduct research as assigned, including financial/sales reports.
  • Serve as a point of contact for Executive and other members of the team, ensuring smooth communication, providing feedback and maintaining confidentiality as required.
  • Assist the Management team with special projects as needed, providing feedback in the decision - making processes as requested by the individual managers.
  • Stay connected to the team members as possible, paying attention to needs and issues that may or may not be visible to the president or managers. Provide appropriate support to team members as needed and/or able.  Informing President and Managers of situations needing further follow up.
  • Help maintain consistent team culture, planning of events/farewells/celebrations as requested.
Requirements

 Role Competencies:

  • Ability to set and meet goals, meet deadlines, and organize work to be completed in a timely manner
  • Desire to solve problems using initiative and critical thinking skills
  • Ability to be flexible and resolve situations with confidence and mature leadership
  • Solution-oriented professional who treats others with dignity and respect 
  • Team player who will foster communication among teams and share success
  • Hold self to a high standard while ensuring projects are completed on time
  • Experience in delivering and demanding a high level of customer service 
  • Exceptional written and verbal communication skills including listening
  • Proficient in Excel, Word, Outlook, keyboarding, and internet research
  • Comply with Key Performance Indicators 

Cultural Fit:

Exhibit the Block Core Values of Community, Respect, Integrity, Pursuit of Excellence, and Innovation. Make choices that contribute to the development and reinforcement of the core values. 


Measurement Tools:

  • Feedback from the senior management and President
  • Accuracy, thoroughness, and quality of work
  • Ability to meet deadlines and complete work in a timely manner
  • Review of Performance Evaluation 

Qualifications:

Education: Associates degree in business or equivalent experience. 


Experience: One (1) year experience in medical imaging equipment business desirable.


Skills Requirements: 

  • Communication: Active listening, effective oral and written, good telephone etiquette, discretion, ability to negotiate and excellent in customer relations
  • Organizational: Strong prioritization skills, detail oriented, ability to quickly assess and manage administrative detail, flexible and ability to respond effective to change.
  • Flexibility-able to change/adapt/find alternate arrangements in a fast-paced environment, when decisions can be quickly made with far reaching impactions. 
  • Personal Skills- Personable, friendly, diplomatic, decisive, and ability to be assertive when needed 
  • Computer Skills: Proficient in Excel, Word, Outlook, PowerPoint, keyboarding, and the internet. SAP experience is preferred. 
  • Professionalism: a high level of tact, ability to maintain confidentiality
  • Administrative: Basic knowledge of business and management principles.

Minimum Physical Requirements 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. If you have any questions, please contact Human Resources.

  • Sitting or standing for long periods of time
  • Physical activity that requires keyboarding, typing and reading on a computer, sitting, phone work and filing.
  • Talking on the telephone and in person
  • Physical activity that sometimes involves lifting over 25 lbs. but not more than 50 lbs.


Block Imaging Parts & Service is an Equal Opportunity Employer

The above job definition information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Job duties and responsibilities are subject to change based on changing business needs and conditions.