Job Title: Director of Finance and Administration
Reports to: Chief Executive Officer
Classification: Regular Full-time, Exempt
Application Deadline: Open to filled, priority given to applications received before January 23, 2023
Our Commitment to Equity
Camp Fire is committed to building a diverse team and culture. We recognize that there are many aspects of one’s life experience that contribute to the growth of our organization. We encourage everyone to apply. If you believe in our values and mission and want to contribute to the work we do, we want to hear from you, even if you don’t meet every one of the qualifications listed.
If you are unsure whether you meet the qualifications of this position, please feel free to contact us to discuss your application. Camp Fire Columbia strives to create an inclusive environment that welcomes and values the diversity of the people we serve. We foster fairness, equity, and inclusion to create a workplace environment where everyone is treated with respect and dignity.
At Camp Fire Columbia, we believe that every child should have the opportunity to find and pursue their spark- a passion that inspires and drives them to set and achieve goals for their future. Founded in 1910, our comprehensive program starts with early intervention at the elementary level, bridges the learning gap for middle school, and helps students thrive and plan for bright futures during high school. During the schoolyear, Camp Fire works in partnership with dozens of schools in the Metro Area. During the summer months, we offer summer camps in the Portland metro area and at our beautiful 552-acre camp, Camp Namanu, bordered by the vibrant Sandy River and presided over by century old trees. Our programs directly serve over 4,000 kids ages 5- 18 each year across an nine-county area, including programming in Clackamas, Multnomah, Yamhill and the greater Portland metro region. Camp Fire Columbia helps serve an additional 11,000 children and families annually through partnerships and special projects. For more information, please visit:
Reporting to the CEO and serving as an integral member of the management team, the Director of Finance and Administration will be responsible for the leadership of Camp Fire financial and administrative functions.
Finance responsibilities include: budget development and oversight, fiscal process and accounting systems oversight, financial reporting and forecasting, and audits.
Administrative responsibilities include: oversight and management of employee safety, organizational risk management, technology and data systems, policy development and facilities.
The Director of Finance and Administration works with the CEO, Development and program team on strategic business development initiatives including business plan development and market analysis for fee-based programs.
Essential Duties &Responsibilities:
1. This role will come in contact with students, campers, visitors, vendors and employees. Each of these persons may have visible and invisible qualities that makes that person unique. This includes race, gender, age, sexuality, ability, religion, national origin, gender identity, and other identities. This role requires sustaining an inclusive and equitable learning and working environments by having respectful and considerate behavior, thoughtful and constructive speech to all.
2. Contributes to the development of Camp Fire Columbia's strategic goals and objectives as well as the overall management of the organization.
3. Leads Camp Fire Columbia in financial planning and management, investment priorities, and policy matters.
4. Maintains and continually improves a fiscal operations system that is suitable for the organization's finances, grants and contracts and that supports the development and management of budgets and production of reports and analyses.
• Ensures organization assets are properly safeguarded.
• Coordinator of, and participation in, Finance Committee meetings.
• Participates as a member of the Management Team and provides regular communication and information to the Management Team related to program, policy & strategy, successes & challenges.
• Serves as a management liaison to the Board and committees; effectively communicate and present critical organization matters at select Board of Directors and committee meetings.
• Maintains relationships with financial institutions and other applicable vendors.
• Promote a culture of high performance and continuous improvement that values learning and a commitment to quality.
Financial Planning, Analysis, and Reporting
• Maintains accounting and fiscal management policies and procedures.
• Enhances and supervises accounting and audit and internal control functions.
• Execute and oversee monthly financial close process including the creation and posting of journal entries and reconciliations.
• Oversees preparation of monthly financial statements for the CEO, Board of Directors, and management staff.
• Forecasts and manages cash flow for organization. Manage entities cash flow including forecasting future net cash balances
• Oversees financial grant requests, reporting and billing.
• Accountable for all account reconciliations happening on a monthly basis.
• Periodically reviews and implements investment policy with Finance Committee.
• Oversees investments and accounts, or investment firms, as determined by the board.
• Complete trend and variance analysis and report findings to CEO
• Manage and ensure proper tracking and reporting by organization on all sources of revenue.
Budget & Fiscal Operations
• Develops and manages budget and annual program plans to include regular analysis and projections to ensure organizational success, conservative stewardship of resources, and mission impact.
• Researches and remains informed about all applicable accounting, and fiscal management laws, rules, and requirements to ensure that the organization is in full compliance.
• Oversees and prepares for annual audits and 990 tax return.
• Reviews timber tax returns and state annual reports.
• Oversees, directs and organizes the work of the finance team.
• Performs or supervises all reconciliations including bank accounts.
Business Admin and Operations
• Supervises admin and finance teams.
• Act as back-up on semi-monthly payroll.
• Negotiate and maintain adequate insurance coverage for organization.
• Negotiate purchase and/or sale of agency property
• Ensure adequate disaster recovery, business continuity, and employee safety and security procedures.
• Oversee IT security and administration
• Oversee operations for multiple properties/ facilities.
Business and Fund Development
• Provides leadership around business modeling for focused program areas that maintains organizational and programmatic sustainability as well as creates balance between investment in systems and fundraising/revenue streams.
Other Job Duties
• Through external relations and community outreach, creates opportunities and develops partnerships to further Camp Fire's mission, strategic plans, and/or business objectives.
• Through all efforts, positions Camp Fire as among the community's most exceptional and high impact youth-serving organizations; leverages that success to attract and retain the highest quality staff and volunteers.
• Supports the mission, purpose and leadership of Camp Fire and projects a positive image of Camp Fire.
• Attends Camp Fire meetings and events, as required.
• Maintains punctual, regular and predictable attendance.
• Works collaboratively in a team environment with a spirit of cooperation.
• Displays excellent communication skills including presentation, persuasion, and negotiation skills required in working with coworkers, volunteers, parents, and contractors; including the ability to communicate effectively and remain calm and courteous under pressure.
• Respectfully takes direction from supervisor.
• Other duties as assigned.
Directly supervises employees on the Finance, Admin, and Operations teams (3 FTE). Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.