Assistant Director of College Counseling

Battle Ground Academy (BGA) currently seeks an Assistant Director of College Counseling to join our team beginning in the 2023-2024 academic year. BGA is a co-educational, independent day school located in Franklin, Tennessee, a suburb approximately 20 minutes outside of Nashville. The Assistant Director of College Counseling is responsible for counseling Upper School students regarding college opportunities and coordinating assistance during the application process.


 Job Requirements

  • Counsels students and their families, individually and in groups, regarding college search, application, and admission procedures; guides families through financial aid and college selection processes
  • Coordinates accurate records of student testing and academic work with the Registrar.
  • Composes thoughtful, compelling, and data-informed letters of recommendation for advisees.
  • Facilitates timely completion of faculty recommendations and reports for college applicants.
  • Develops reports for the Director of College Counseling, Head of Upper School, Head of School, key administrators, and Board of Directors regarding student progress as well as college acceptance and matriculation statistics.
  • Represents the school at relevant state and national conferences and workshops; participates in visits to colleges and hosts college representatives in The College Center.
  • Supports an informative, up-to-date, inclusive and welcoming college center on campus.
  • Maintains communication with and knowledge of relevant colleges.
  • Monitors students’ application progress and maintains records utilizing Scoir, Slate, college admission portals and other online services.
  • Upholds values and policies as identified by the NACAC Guide to Ethical Practice in College Admission.
  • Compiles and maintains scholarship resources for local, regional and national scholarships; serves on scholarship and award selection committees.
  • Assists with the administration of standardized exams and practice test sessions.
  • Manages college book award program.
  • Contributes to the academic program by teaching classes as needed
  • Embraces working with students from diverse, underserved and marginalized populations.
  • Meets the highest standards of professionalism, collegiality, and personal conduct.
  • Complies with conditions as stated in employee handbook.
  • Ensures punctuality and reliability in attendance.
  • Meets deadlines on time.
  • Fulfills other duties as assigned.


  • Bachelor’s degree or post graduate work in subject matter and/or counseling.
  • A minimum of five years college counseling / counseling / teaching experience in an independent school environment or commensurate admissions experience at a college or university.
  • Excellent verbal, written and interpersonal communications skills
  • Collaborative and team-oriented
  • Innovative and possesses ability to generate multiple ideas / solutions to problems
  • Effective time management skills
  • Proficient in the use of computer applications as required. Experience with Scoir, Google Suite, and Microsoft Office preferable.
  • The requirements listed in this document are the minimum levels of knowledge, skills, or abilities.

Physical Requirements and Work Environment

  • Must be able to multi-task and self-regulate while managing a wide variety of challenges, deadlines and a diverse array of contacts.
  • May work at a desk and computer for extended periods of time.
  • Work primarily in a traditional climate-controlled office environment.
  • Be able to occasionally life up to 30 lbs.