Job Title: Director of Finance and Administration
Reports To: Executive Director
FLSA Status: Exempt, Full-time
Salary Range: $75K-$80K
Compensation: $75,000-$80,000 per year depending on qualifications, competitive benefits package including health insurance, dental insurance, employee assistance program, voluntary supplemental benefits, 401(K), vacation, sick time, personal time, paid holidays and paid family leave.
Trinity Repertory Company seeks a highly motivated and skilled Director of Finance and Administration to oversee the expanding financial needs of the organization at this exciting point in the company’s history. This individual will serve as a member of the senior management team and will report to the Executive Director. They will manage a team of three staff members: a staff accountant, finance coordinator, and human resources generalist, while overseeing external contractors who support IT needs. This individual will need to ensure the application of all internal financial policies and procedures, as well as GAAP standards and principles. They will provide tracking, reporting, analysis, and strategy for the theater leadership and Board. In addition to direct reports, the Director of Finance and Administration must work collaboratively with the other senior staff leadership members, including: Artistic Director, Producing Director, Director of Development, Director of Marketing and Communications, Director of EDIA, Director of Education and Accessibility, Director of Community Engagement, and the Director of Service and Experience. They will lead all day-to-day financial management functions, including: regular accounting, cash flow management, and budget projection as well as supporting the financial and accounting needs for a multi-million-dollar capital campaign and construction project. They also hold responsibility for the oversight of human resources and information technology.
Essential Duties and Responsibilities include, but are not limited to, the following:
· Financial Management:
- Maintain accounting control over an annual theater budget of $10M; significant cash reserves and endowment funds; and a $30M capital campaign.
- Plan and organize the activities and responsibilities of the financial and human resources staff members.
- Develop, monitor, and reforecast the annual operating budget with department heads and Executive Director.
- Support the cash flow planning for annual operations and the capital project in collaboration with the Executive Director.
- In collaboration with the Executive Director and Senior Managers, prepare timely, accurate, and transparent monthly financial reports including supervising the Staff Accountant in revenue and expense reconciliations and balance sheets preparations. Prepare special reports and financial analyses as needed.
- Supervise daily deposits and ensure that all accounts are balanced and reconciled on a monthly basis. Develop and implement internal controls for cash related activities and accounting functions ensuring non-profit GAAP accounting policies are maintained.
- Serve as a staff liaison to Board Finance, Human Resources, and Audit Committees.
- Serve as the primary contact for external auditors during annual financial audit. Ensure preparation of necessary documentation and answer questions as necessary.
- Strategically manage cash flow, cash balances, short-term investments, long-term investments and banking relationships.
- Manage funds received and invested as a part of the capital campaign in conjunction with Executive Director and the Board Finance Committee and Campaign Steering Committee.
- Suggest and implement recommendations to improve accounting process and procedures. Design and implement a financial policy and procedures manual, with the support of the Executive Director.
- Prepare projections and reports, as necessary.
- Administer commercial insurance policies, including general liability, property, directors and officers, and workers compensation, including premium audits and serve as primary contact with the insurance carriers.
- Prepare financial information for grant applications and reports as needed, including by not limited to various reports and surveys for funding agencies, unions, and national service organizations. Ensuring timely response to unemployment claims and requests for employment verification. Ensuring timely response to credit inquiries.
- Support Trinity Rep in fostering our core values of Company, Community, and Education and in our work to become an anti-racist institution.
- Other duties as assigned
· Human Resources Management:
- Oversee all human resources management, including working with executive leadership to establish policies and procedures. Additionally, ensure accurate and updated information; implement employee orientation, handbooks, and benefits.
- Advance, support, and promote organizational inclusion, diversity, equity, access, and antiracism goals in staffing, policies, procedures, and practices.
- Review weekly payroll and assist with processing when necessary.
- Work with Executive Director on annual review of benefits, including medical insurance, dental insurance, voluntary benefits, 401(k) plan, and all ancillary benefits.
- Managing information technology administration, including computers (hardware and software) and network, through both daily management and strategic initiatives. Working with outsourced company to ensure that all information technology needs are being addressed in a timely fashion and that appropriate and timely investment in hardware and software are made.
Supervise, manage, and lead the finance and human resource team with three full-time direct reports (Staff Accountant, Finance Coordinator, and Human Resources Generalist), and outsourced information technology contractor. Carry out supervisory responsibilities in accordance with organizational policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; employee performance appraisal, management, and development; addressing and resolving problems.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience:
Seven or more years of professional experience and/or training in non-profit finance, business management, human resources, and accounting; strong administrative and organizational skills; interest and involvement in an arts related enterprise; or equivalent combination of education and experience.
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, business plans, and procedure manuals. Ability to effectively present complex financial information and respond to questions from groups of managers, employees, public groups, and the Board of Trustees in writing, by telephone, through face-to-face conversation, and public speaking.
Ability to work with mathematical concepts such as probability and statistical inference, and high-level accounting including cash flow projections depreciation calculations, and complex calculations. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to read and interpret financial statements and governmental accounting forms and deal with several abstract and concrete variables.
To perform this job successfully, an individual should have knowledge of accounting software (Accounting Seed or Salesforce preferred); internet software; payroll systems; spreadsheet software; and word processing software.
Certificates, Licenses, Registrations:
CPA certification a plus
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Staff are required to work in person, with flexible remote work, on occasion.
- The noise level in the work environment is usually moderate.
- Trinity Rep is a collaborative work environment, and employees are expected to be open and willing to collaborate across departments and within teams.
- Employee must be able to work nights and weekends up to 10% of the time.
- This job may require national travel up to 2% of the time for conferences or training.
- Trinity Rep requires all staff to be vaccinated with a booster shot against COVID-19.
Trinity Repertory Company is an equal opportunity employer dedicated to building a culturally diverse, equitable and anti-racist environment. For information about Trinity Rep's commitment to antiracism, please visit trinityrep.com/antiracism.
ABOUT TRINITY REPERTORY COMPANY
Rhode Island’s Tony Award-winning theater company, Trinity Rep has created unparalleled professional theater for and with its community since its founding in 1963. Trinity Rep is committed to reinventing the public square and inspiring dialogue by creating emotionally-stimulating productions and innovative education programs for all ages and abilities. Whether classical or contemporary, all of Trinity Rep’s productions connect audiences with the play and each other in meaningful and sometimes surprising ways. Its annual production of A Christmas Carol has brought families together for 40+ years and made memories for over a million audience members. Trinity Rep shapes the future of the nation’s theater through the development and production of new plays, as well as the tuition-free Brown University/Trinity Rep MFA program – one of the leading programs for actor and director training in the world.
Trinity Rep strives to facilitate human connection through its commitment to forming meaningful community partnerships, creating a safe and welcoming environment for everyone, delivering exceptional customer service, and connecting patrons with its resident company of artists. Trinity Rep has resolved to place antiracism at the center of its work, and has embarked on a robust planning process to develop and implement a bold new vision for theater making, education, and community engagement, founded on the principles of genuine equity and antiracism.
Located in downtown Providence, Trinity Rep has long been a driving force behind the creativity that fuels and defines the region. Typically employing over 250 artists, educators, and administrators, the organization generates nearly $21 million in direct and indirect economic activity annually. It is one of 76 theaters nationwide with membership in LORT (the League of Resident Theaters), the organization representing America’s leading professional theater companies.
Learn more at www.trinityrep.com/about/.
ABOUT THE COMMUNITY
Ranked #1 in Travel + Leisure Magazine’s 2014 America’s Favorite Cities Survey, praised by Architectural Digest as “The country’s best small city,” and named America’s Coolest City by GQ Magazine in 2015, Providence is the capital and most populous city in Rhode Island. Founded in 1636, it is one of the oldest cities in the United States and the third-largest city in the New England region after Boston and Worcester. Providence has a city population of 180,609 and is part of the Providence metropolitan area with an estimated population of 1,622,520. The region is considered part of the Greater Boston combined statistical area, the sixth largest in the country, with over eight million residents.
Once nicknamed the “Beehive of Industry,” Providence has rebranded itself as the “Creative Capital” to emphasize its educational resources (Brown University, Rhode Island School of Design, Providence College, Rhode Island College, Roger Williams University, and Johnson & Wales University) and arts community. Over the last twenty years, much of Providence has undergone a true civic renaissance, as political leaders and residents have propelled the city into an exciting place to work and live. City streets are packed with boutiques, hotels, renovated lofts, excellent restaurants, and art spaces.
In addition to being the home of Trinity Repertory Company, Providence has a remarkable arts and culture community that includes nationally renowned community arts center, AS220; the Rhode Island Philharmonic Orchestra; RISD Museum; Providence Athenaeum; Festival Ballet; and WaterFire. Providence is also home to several performing arts centers such as the Veterans Memorial Auditorium and the Providence Performing Arts Center, as well as a number of smaller theaters. The city’s music scene, centered on artist-run spaces, is well known in underground music circles.
The restaurant scene in Providence is second to none and a source of immense pride for residents, as the city has been consistently recognized as a top city for food. Because of Rhode Island’s proximity to the ocean, many restaurants, grocery stores, and farmer’s markets boast food sourced from the state itself, giving real meaning to the phrase “farm-to-table” dining. From bakeries and coffee shops, to bars and food trucks, there is no shortage of fun, excellent, cutting-edge dining in the city.