POSITION: Business Assistant
REPORTS TO: Business Manager
LOCATION: On-site in Williamstown, MA
HIRING TIMELINE: Applications to be accepted until position is filled with a priority application deadline of March 17. Application review and interviews to be conducted starting March 20, with an anticipated start date of no earlier than June 26.
The Business Assistant is a valuable team-member for the seasonal Business Office and handles Festival-wide purchasing. Reporting to the Business Manager, the Business Assistant acts as the primary assistant in maintaining the financial operations of the Festival.
- General office tasks: managing Festival mail, making bank deposits, filing and office organization
- Accounting functions: working with Business Manager to track all purchase orders, check requests, and other documentation related to production spending, as well as certain credit card and petty cash reconciliations
- Database management: oversee and maintain accuracy of Festival purchasing database, including data entry and reporting
- Payroll functions: contract processing, collection and tracking of employee documentation, preparation of weekly union payroll reports
- Preparing and entering Daily Sales (ticketing)
- Liaison between the Production departments and Business Office for all financial requests
- Manage Production office AMEX purchases
- Manage Festival petty cash system utilizing web-based system (PEX)
- Assisting in preparing weekly budget management reports
- Embrace the Festival’s commitment to EDIA and Anti-racism by actively participating in and encouraging behaviors among staff members that exemplify respect; interrupting microaggressions and other behaviors that hinder our EDIA and Anti-racism efforts; engaging in the diversification of the workforce; and demonstrating a degree of cultural competency that encourages healthy relationships with all company members.
- An essential function of this job is in-person work in Williamstown, MA.
- Other duties as assigned
- Proficiency with Microsoft Office and Google Suite
- Familiarity with accounting software and/or databases (Quickbooks, Filemaker)
- High attention to detail
- Ability to balance competing priorities under pressure
- Comfortable working independently on projects
- Discretion when it comes to handling sensitive and confidential information
- Clear communication skills
- Sense of humor
- A passion for the performing arts
Williamstown Theatre Festival has brought emerging and professional theater artists together for 68 years to create a thrilling summer festival of world premiere work alongside fresh, new revivals. New plays and musicals commissioned, developed, and produced at the Festival fill theaters around the world. In recent years, WTF has been represented on Broadway, Off-Broadway, and regionally by The Sound Inside, The Rose Tattoo, Grand Horizons, Seared, Selling Kabul, Unknown Soldier, and Lempicka, among others. Cost of Living, which premiered at WTF, received the 2018 Pulitzer Prize for Drama. Learn more at wtfestival.org.
Williamstown Theatre Festival’s season takes place on the beautiful campus of Williams College in Williamstown, MA with backdrops of the Berkshire, Green, and Taconic mountain ranges. Williamstown, MA (estimated pop. 7,813) is located in Berkshire County (estimated pop. 128,657) in Western Massachusetts and is an hour’s drive from Albany, NY and 30 minutes from Pittsfield, MA.
The Williams College campus and the 62’ Center for Theatre and Dance are within walking distance of Spring Street, which has several restaurants with dine-in and takeout options, a pharmacy, a coffee shop, an ice cream shop, a movie theater, and several stores. The nearest grocery store is a 10-minute drive from campus and not within walking distance. Having a personal vehicle does provide more flexibility in grocery-shopping and expands dining and activities options. For those who bring vehicles, parking is free at designated locations on Williams campus with a parking pass. For a list of all the things to do and see in Williamstown and the Northern Berkshires, visit DestinationWilliamstown.org.
All seasonal staff are provided housing free of charge on campus at Williams College. Housing is dorm-style with private bedrooms and shared common areas, including bathroom and kitchen. Williams College housing is not air-conditioned. Weather ranges from evenings on the cooler side but can also be quite warm with temperatures in the 90s with high humidity.
We acknowledge that Williamstown Theatre Festival is a Predominantly White Institution (PWI) located in a county that is 91% white, according to the US Census Bureau. We are actively engaged in the work of becoming a more equitable, diverse, inclusive, accessible, anti-racist, and anti-oppressive institution that not only welcomes BIPOC artists and staff but nurtures an environment that allows everyone to thrive. More specific actions on these efforts can be found in our Progress Report on our website: https://wtfestival.org/work-learn/.
Williamstown Theatre Festival is committed to telling diverse stories and to fostering an inclusive environment both onstage and off. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates. We believe that opportunity, access, resources, and rewards should be available to and for the benefit of all. Therefore, WTF is an equal opportunity employer, and all qualified applicants shall be afforded equal employment opportunities without discrimination because of race, color, religion, sexual orientation, national origin, age, sex/gender (including pregnancy and gender identity), disability, military status, veteran status, marital status, familial status, ancestry, genetics, or any other class or characteristic protected by federal, state or local law. Candidates from populations underrepresented in the theater field are strongly encouraged to apply.