Administrative Assistant
Golden Grain Energy
Job Type

  General Summary: Responsible for initial grain accounting and co-products accounting functions. Provides additional administrative functions for the company including data entry, directing calls and assisting visitors. Responsible for monitoring and assisting incoming and outgoing truck traffic including corn, co-products, ethanol and chemicals. 

Essential Duties and Responsibilities:

  • Professionally      and timely direct calls, take messages and interface with vendors,      members, customers and organizational departments 
  • Maintain      office supplies as well as coordination of other services, supplies &      materials necessary for efficient operations
  • Assists      scale room staff by probing, grading, scaling corn/co-product trucks and      generates accurate paperwork of the same while ensuring products are      within appropriate measure for plant operations
  • Professionally      and timely communicates with truck drivers, elevators, farmers and other      customers
  • Directs      truck traffic to the appropriate loading/unloading locations in the      facility
  • Accurately      completes the Accounts Payable process including but not limited to      invoice processing, investigating discrepancies with purchase orders and      invoices, coding, entering invoices into the accounting software, processing      check runs and filling paid invoices according to vendor
  • Processes      accounts receivables 
  • Maintains      safe and clean reception area by complying with procedures, rules, and      regulations.
  • Assists      other positions in maintaining accurate recordkeeping through various      means included but not limited to utilizing filing systems for record      retention, organization of various paperwork and utilizing computer      programs for data entry
  • Contributes      to a team effort by accomplishing related results as needed in a      self-directed fashion while focusing on continuous improvement in all      aspects of the job
  • Other      duties as assigned


  Required Knowledge, Skills, and Abilities: Excellent communication skills, organizational skills, computer literacy especially in Microsoft Office or equivalent and ability to multi-task.

Education and Experience: High School diploma or equivalent. No prior experience required. Accounts Payable experience preferred.

Physical Requirements: Ability to lift 10-15 pounds and stand for long periods of time.

Working Conditions: Standard office setting. A significant amount of exposure to loud noise and dusty conditions.