The Compliance Specialist will be responsible for all aspects of housing compliance including reporting, policy and procedures, and onsite file reviews for the Foothills Regional Housing (FRH) portfolio of projects. This position supports the Division Directors with compliance matters working collaboratively with site managers and the entire Leadership Team. Primary responsibility will be ensuring FRH is in compliance with HUD, Tax Credit, State, Use Covenants/LURAs, and local government regulations. This position is also the primary provider of compliance and property management training for onsite employees and Division Directors. Areas of concern and non-compliance issues will be discussed with the Chief Operating Officer for correction. The individual in this position will follow a work plan provided by the CEO and must be organized, detail-oriented, well-versed in interpreting rules and regulations, and compliance minded.
MAJOR DUTIES AND RESPONSIBILITIES: OCCUPANCY
1. Monitor tenant files and properties to ensure compliance with all rules and regulations.
2. Ensure there is a secondary review to approve all tenant move-ins for income and program eligibility. Ensure contractors are satisfactorily performing the secondary review as needed and audit their work for compliance.
3. Review move-out files for proper procedures and timely security deposit reimbursement to the tenant.
4. Act as Section 504 Agency Officer for issues regarding Reasonable Accommodations and accessibility issues.
5. Ensure all leases, attachments and forms are compliant with Federal, State and Local landlord-tenant laws, and with HUD requirements.
6. Monitor federal and state laws regarding the Violence Against Women Act, Tax Credit Program, and other governing regulatory developments related to affordable housing and incorporate changes into policy and procedure. Ensure Affirmative Fair Housing Marketing Plan and required plans are up to date and available.
7. Ensure annual recertification process is completed timely by pulling reports and sending reminders as needed.
8. Prepare annual compliance reports for funding agencies and other entities as required and create a schedule to ensure all reports are submitted timely.
9. Ensure LIHTC properties are in incompliance with all LURA terms.
10. Review voucher adjustments.
11. Reconcile the Housing Assistance Payment (HAP).
11. Review the waiting list of all properties for compliance.
12. Conduct regular on-site file reviews.
13. Work with site staff to correct file deficiencies.
14. Verify the accuracy of electronic records prior to any file review submission.
15. Be present for all file reviews and compliance audits.
16. Work with on-site management to correct findings and prepare a response. Jointly create and maintain a master calendar to ensure all reporting to the appropriate agencies and/or asset managers are completed and delivered by the required deadline.
17. Review all regulatory agreements prior to lease-ups and ensure lease up is performed in accordance with all rules and regulations.
18. Provide Division Director and on-site Manager with lease-up support as needed.
19. Be knowledgeable in areas of Fair Housing laws for the State of Colorado.
20. Be knowledgeable in Landlord Tenant Law.
21. Conduct HQS compliance inspections.
22. Other duties as assigned.
1. Provide Property Management Team with advice and information regarding property operations, compliance, leasing, legal documents, legal processes and other aspects of tenant relations and property management.
2. Monitor overall portfolio performance in regard to timeliness and accuracy of reporting.
3. Provide COO with insight and advice on issues related to property operations and portfolio performance.
4. Provide background for Division Directors on staff performance issues.
1. Inform property management team of all external compliance training available.
2. Create and maintain master calendar of all completed internal and external training workshops, classes, and seminars for all property management staff.
3. Provide training classes as needed, and at least quarterly, to staff with updates, new regulations, or review of identified weak areas in regard to HUD, Tax Credit, Landlord Tenant Laws, Fair Housing.
4. Create and maintain master calendar to monitor staff attendance with new hire and Human Resources training.
1. Monitor annual rent & income increase publications for each county and immediately alert the property management team of new rates.
2. Monitor annual utility allowance changes for each county and immediately alert property management team of new rates.
3. Monitor to ensure updated income and utilities information is in YARDI.
JOB CONDITIONS: This position requires work in environments where there may be exposure to cleaning supplies, paint and other products used in building maintenance, dust, noise and odors. Other working conditions may include frequent interruptions, working alone, evening work, working long hours during peak periods, interactions with individuals who are angry and/or dealing with mental health or substance abuse issues, and extensive computer use.
PHYSICAL AND MENTAL ACUITY REQUIREMENTS: The requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1. Able to hear telephone rings, phone and face-to-face conversation, doorbells and emergency alarms. 2. Able to speak clearly in person and on the telephone.
3. Able to hand write legibly.
4. Able to read normal size print and handwritten notes.
5. Able to sit for sustained periods of time.
6. Mobility/dexterity of hands/arms for using a computer and other office equipment.
7. Regularly able to perform duties as assigned.
8. Able to make independent decisions and apply sound judgment in performing job duties.
9. Valid state Driver’s license and insurance to be able to transport self and other staff as necessary to visit program sites and trainings.
1. BA or equivalent education in a related field.
2. Five years’ experience practicing compliance with strong knowledge of HUD 50059 and Tax Credit requirements.
3. Working knowledge/experience with HUD 4350.3 handbook and IRS section 42 compliance.
4. Understanding of basic multifamily property management concepts.
5. Working knowledge of the Landlord/Tenant Act and Fair Housing Policy.
6. Ability to communicate effectively both orally and in writing.
7. Ability to shift priorities in an atmosphere where interruptions are frequent.
8. Ability to meet all timelines and target dates with complete and accurate reporting.
9. Proficiency with computers (especially Windows and MS Office), and ability to learn property management software.
10. Must successfully pass required background checks prior to an offer of employment.
11. Ability to work independently in addition to working as a member of a team.
12. Demonstrates the necessary attitudes, knowledge, and skills to deliver culturally competent services and work effectively in multicultural situations.
13. Support and uphold the mission and values of FRH.
SUBSTITUTE QUALIFICATIONS: COS certification plus work experience related to funding or compliance for low-income housing may substitute for the educational requirement. Paralegal degree with extensive experience reading and interpreting rules and regulations.
1. YARDI experience.
2. HUD training.
3. LIHTC certifications.
4. Background in diverse affordable housing types (Section 8, PBRA, HCV, LIHTC, PBV).
Must be fully COVID-19 vaccinated. Salary is $65,000 to $73,000