Position Summary:

The Talent Acquisition Specialist reports to the Talent Acquisition Manager and performs a critical role in the recruitment process and partners with the Talent Acquisition Manager to extend employment offers and manage the pre-employment process to include background verifications and fingerprinting. In addition, this position serves as a primary point of contact for Aspire team members seeking information or guidance pertaining to HR information or the status of new hires.

Position Responsibilities:

Engage new hires in the pre-boarding process to gather required information and documentation to verify each candidate’s employability.

• Extend written employment offers to some new hires.
• Obtain required documents for background checks (9 required) and identification verification.
• Ensure new hires complete TB/Fingerprinting requirements.
• Facilitate the new hire STOFHLA Reading comprehension test.
• Provide all new hire documentation to HR Assistant to create new employee files.
• Coordinate IT resource to configure a laptop for each new hire and conduct device training.
• Ensure each new hire receives an Aspire ID badge with the requested facility access.

Utilize the HRIS and Learning Management System to maintain data and generate reports.

• Maximize the HRIS to facilitate the new hire process.
• Track all new hire documentation and send weekly reports to hiring managers.
• Request status reports from the HR Training Specialist

Reporting to this Position: None

Required Skills, Knowledge & Abilities:

• Advanced Microsoft Office Skills (Outlook, Excel, Word, PowerPoint)
• Knowledge of methods and practices of sound records management; ability to prepare and maintain records
• Effective communicator (Verbal and written)
• Team Player; Collaborative
• Basic math and writing skills
• Attention to detail
• Planning and prioritization
• Exceptional follow through skills
• Must be willing to travel locally between Cook and Lake Counties

Preferred Skills, Knowledge & Abilities:

• Bachelor’s degree in Human Resources, Communications or related field
• Experience with Learning Management Systems
• Prior work experience in human resources/talent acquisition
• Knowledge of state regulatory compliance requirements for a human services agency
• Experience with Paylocity or other HRIS or ATS