Position Summary: The HRIS Manager supports the management of the organization’s Human Resources Information System (Paylocity) and learning management system (Relias). This position collaborates with the Payroll/Finance team to ensure data integrity for payroll processing and management reporting. This position is responsible for generating regular monthly reports and dashboards containing critical human resources data to drive management decisions. 

Position Responsibilities:

The following represents the primary position responsibilities, but other related duties necessary to meet the needs of the organization may be assigned.

This position is a hybrid role with the expectation to work onsite at one of the Aspire offices at a minimum of two days per week.  

1) Provide operational support and leadership oversight of HRIS and Learning Management System.

• Provide operational support for all modules of HRIS system including; Recruiting, Onboarding, Performance, Time and Labor, Surveys and HR and Payroll.
• Perform system updates including configuration, testing and deployment as needed. 
• Stay on trend and lead new system updates or functions that align with organization goals. 
• Support finance biweekly to resolve issues related to HRIS that affect payroll.
• Develop reports, dashboards, and analytics in support of the People team and other business leaders as needed. 
• Support the unification, streamlining and automation of HR data processes to improve data quality. 
• Function as the primary point of contact for resolving HRIS related issues with the vendor. 
• Support end users by providing training tutorials and troubleshooting services.
• Work collaboratively with Finance and HR team to provide technical direction and training to ensure effective utilization of HR Systems. 
• Assist with communications related to new systems and initiatives. 
• Serve as the HR technology subject matter expert. 

2) Provides leadership for HRIS system integrations and upgrades.

• Provides guidance and input on HR related software/systems to ensure they are consistent with the growth strategies of the organization.
• Take leadership role during all HRIS system integration activities related to the organization’s growth initiatives.

3) Works collaboratively with HRIS Coordinator, IT service provider, HR Specialist and other third-party related IT vendors to provide an optimal experience for users. 

• Engage in meetings with IT service provider to ensure organization’s standards are being enforced, excellent and timely service is being rendered to end users.
• Collaborate with IT service provider and third-party related vendor to manage phone, internet, and cable service.
• Provide support and guidance to HRIS Coordinator, to ensure position responsibilities are executed in accordance with job description.
• Provide administrative support to HR Specialist to ensure Learning Management System is performing optimally and accurately.
• Manages invoices and payments related to IT services (phone, cable, internet).

Reporting to this Position: HRIS Coordinator

Required Education & Experience:

• High School or GED 
• Minimum 5 years of previous HRIS management experience
• Previous HRIS implementation and integration experience

Additional Licensing/Certifications:

• Valid driver’s license with good driving record

Required Skills, Knowledge & Abilities:

• Strong oral and written communication skills; ability to write reports and communicate using Outlook
• Experience working in project management methodologies with a strong ability to develop project plans, manage stakeholder expectations and provide regular project progress updates.
• Experience working within an HR team, gaining knowledge of HR policies and procedures to configure the HRIS system to align with organizational requirements. 
• Strong analytic skills and familiarity with data visualization tools and techniques.
• Strong computer skills including Microsoft Office products and database management
• Ability to effectively present information and respond to questions from employees, and other end users
• Ability to maintain confidential information
• Ability to deal tactfully and courteously with participants, employees at all levels, families, and the general public.
• Must be self-directed, high energy and motivated with strong leadership, organizational and interpersonal skills
• Experience supporting HRIS projects including process improvement initiatives and implementations. 
• Advance knowledge of Excel (pivot tables, macros, duplicate detection), PowerPoint and Word. 
• Data analysis capabilities to extract meaningful information from data to inform decision making. 

Preferred Skills, Knowledge & Abilities:

• Bachelor’s degree or equivalent work experience 
• At least 1-year experience in a leadership/supervisory role in a similar service setting

Leadership Competencies:

• Achieves Results: Consistently achieving results, even under tough circumstances.
• Builds Effective Teams: Building strong-identity teams that apply their diverse skills and perspectives to achieve common goals.
• Cultivates Innovation: Creating new & better ways for the organization to be successful.
• Makes Quality Decisions: Making good & timely decisions that keep the organization moving forward.
• Tackles the Tough Issues: Stepping up to address difficult issues, saying what needs to be said.

PM22