Executive Assistant
Vancouver, WA Administration
Job Type
The position Start Date is July 8th

Status: Fulltime on-site with hybrid opportunity 

Hours: 40

Pay Range: $21.00 - $23.00 per hour 

Benefits: Visit our Benefits and Perks Tab by Clicking Here 



  • Assure that participants, staff, volunteers and community partners are treated with respect and dignity regardless of race, ethnic background, gender or socioeconomic background.
  • Gain approval for, track, and engage in activities that meet the organization’s 1% for Social Change requirement.
  • Think through the lens of racial equity and its intersections with poverty. Use the core principles of anti-racism and grounding those principles in all daily tasks
  • Incorporate the YWCA’s commitment to social justice by understanding how racism, sexism, classism and other oppressions intersect and are embedded in institutions. Seek opportunities for continued learning about racial, gender and class equity.
  • Prioritize conflicting needs; handle matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures. 
  • Work with Racial Justice Equity Committee and LBGTQ Equity Committee to assist with meeting coordination and staff communication.
  • Unless an accommodation is requested and granted, this position requires the ability to sit or stand for long periods of time and the ability to lift up to 20 pounds 

Provides administrative support primarily for the Chief Executive Officer:

  • Manage calendars of appointments
  • Compose and prepare correspondence that is sometimes confidential
  • Arrange complex and detailed executive-level plans, itineraries, and agendas
  • Complete expense reports
  • Compile documents for staff, community partners, and business meetings
  • Communicate directly, and at times, on behalf of the CEO, with external and internal constituencies
  • Research, prioritize, and follow up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature from time to time
  • Work closely and effectively with the CEO to keep them well informed of upcoming commitments and responsibilities, and appropriately follow up.

Support the Executive Leadership Team:

  • Drafts agendas, letters, emails, announcements and other communication
  • Arrange meetings
  • Generates and facilitates organizational communication (emails, notices, announcements)
  • Take minutes at ELT meetings and distributes to team
  • Compose and prepare correspondence that is sometimes confidential
  • General support as needed and capacity allows

Provides support to the YWCA Board of Directors and the CEO in preparing materials and meetings for the Board Directors and Board Committees:

  • Assists the CEO with preparing board meeting packets
  • Takes responsibility for all board meeting logistics, including room set-up, food/drink preparation, copies of meeting packets, possible A/V equipment set-up, etc.
  • Takes and prepares board meeting minutes
  • Provides staff support to board committees, including coordinating meeting logistics, taking and disseminating minutes, and assisting with follow-up
  • Maintains agency records of board policies, resolutions, etc., and archives board information as needed.  

Coordinates non-fundraising special events:

  • Coordinates the logistics for Board-Staff strategic planning retreats
  • Assists in coordinating the Board-Staff Annual Social and/or other events
  • Works with the Philanthropy department to coordinate other special events for the Board of Directors (outside of fundraising events) and for occasions such as staff anniversaries or retirements.
  • Coordinates All Staff Holiday Party

Supports Management Team and All-Staff Meetings:

  • Assists with developing agendas, scheduling speakers, taking minutes, and communicating with MT and staff.

Participates in Agency-Wide Activities

  • Participates in agency-wide activities such as All Staff Meetings, Strategic Planning Retreats, workshops, etc.
  • On occasion, participates in community events and activities, as requested.
  • Serves as a YWCA ambassador   

Provides front desk services during Office Manager breaks:

  • Greet people and answer phone in a friendly and professional manner; ensure people get the information they need from the front desk 


Social Justice: There is a strong social justice component to all positions within YWCA Clark County, requiring critical thinking through the lens of racism and intersections with poverty. Knowing the core principles of anti-racism and grounding those principles in everyday work are required job skills and core values

Related experience: At least two years of experience providing administrative support, preferably in a non-profit setting.

Ability to provide superior service: use active listening skills during initial and subsequent face-to- face conversations with participants, staff, and community partners to ensure all relevant questions and concerns are properly addressed or routed to the correct person.

Ability to achieve greatness: good employees make sure the day-to-day work gets done; great employees do so while in a way that fosters communication within their program and their own professional growth.

Ability to empower: consistently convey an open, respectful, and solution-oriented approach to addressing challenges, completing work tasks, and providing positive and constructive feedback to internal and external persons.

Ability to maintain strong boundaries: maintain strong personal/professional boundaries at all time to make sure that work is spent supporting the participants and furthering the mission of the program and organization.

Ability to adapt: the only constant is change – expecting and being open to change is a critical part of this position and is a necessary component of being in a service-oriented field.

Strong problem-solving skills: resourceful and able to resolve challenges while knowing when it's time to stop and ask questions or seek additional guidance.

Strong technological skills: effectively use common software programs (like MS Outlook, Office, Excel, PowerPoint, Google docs) to fulfill position-related expectations. .

Strong history of dependability: arrive on time at work every day; promptly communicate with your supervisor about any last-minute schedule changes due to illness and provide at least a month's notice before scheduling any vacation or prolonged personal time off.

Strong soft skills: with little to no prompting, adapt work and communication style to mitigate and/or de- escalate crisis, and to best support our participants, staff, and community partners.

Strong Communication Skills: maintain professional composure when interacting with internal staff, community partners, donors, and board members

Don't meet every single requirement after reading through this post? You may be just the right candidate for the role or future roles, and please know we value lived experience! Studies have shown that due to white supremacy culture, systemically oppressed communities are less likely to apply to jobs unless they meet every single qualification. YWCA Clark County is dedicated to building a diverse, inclusive, and authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyways.

Salary Description
$21.00 - $23.00 per hour