Human Resources Manager
Description

Job Title: Human Resources Manager

Reports to: Director of HR, People & Culture

Classification: Full-Time, Year Round

Compensation: $61,100-$85,500 annually

Exempt/Non-exempt: OT Exempt/Salaried


Our Commitment to Equity:

Camp Fire is committed to building a diverse team and culture. We recognize that there are many aspects of one’s life experience that contribute to the growth of our organization. We encourage everyone to apply. If you believe in our values and mission and want to contribute to the work we do, we want to hear from you, even if you don’t meet every one of the qualifications listed.

If you are unsure whether you meet the qualifications of this position, please feel free to contact us to discuss your application. Camp Fire Columbia strives to create an inclusive environment that welcomes and values the diversity of the people we serve. We foster fairness, equity, and inclusion to create a workplace environment where everyone is treated with respect and dignity.

Organization Overview:

At Camp Fire Columbia, we believe that every child should have the opportunity to find and pursue their spark– a passion that inspires and drives them to set and achieve goals for their future. Founded in 1910, our comprehensive program starts with early intervention at the elementary level, bridges the learning gap for middle school, and helps students thrive and plan for bright futures during high school. During the school year, Camp Fire works in partnership with dozens of schools in the Metro Area. During the summer months, we offer summer camps in the Portland metro area and at our beautiful 552-acre camp, Camp Namanu, bordered by the vibrant Sandy River and presided over by century old trees. Our programs directly serve over 4,000 kids ages 5-18 each year across an nine-county area, including the greater Portland metro region. Camp Fire Columbia helps serve an additional 11,000 children and families annually through partnerships and special projects. For more information, please visit: http://campfirecolumbia.org/ 

Position Overview:

The Human Resources Manager is responsible for accurate payroll preparation agency wide semimonthly; maintains and administers support systems via a human resource information system (Paylocity) and in real time for the Camp Fire Columbia employee experience from the application process to the end of employment; and collaborates with and supports the Director of HR, People and Culture on culture initiatives with a focus on anti-oppressive Human Resource theory and practice.

Essential Duties & Responsibilities:

  • This role will come in contact with students, campers, visitors, vendors and employees. Each of these persons may have visible and invisible qualities that make that person unique. This includes race, gender, age, sexuality, ability, religion, national origin, gender identity, and other identities. This role requires sustaining inclusive and equitable learning and working environments by having respectful and considerate behavior, thoughtful and constructive speech to all.
  • Administers onboarding, employee records maintenance, payroll and benefits, workers compensation claims, leave of absences and leave tracking, and employment termination details for all employees
  • Contributes to the creation of policies, procedures and various HR related projects while promoting inclusion, legal compliance and ethical HR best practices supporting our mission, culture and strategic direction. Interprets, explains and upholds HR law, best practice and organizational policies for employees and supervisors; including but not limited to workers compensation, leave of absences, and reasonable accommodations
  • Uses and supports direct and constructive communication; facilitates information transparency where appropriate; shares, creates and maintains access to all relevant employment information for staff, and personnel records
  • Is a member of the Expanded Management Team; which provides mid-level organizational engagement, guides policy and procedure changes and creation, advances equity initiatives and provides input for agency culture
  • Produces reports and licensing for internal use and external agencies; BOLI, Board, Surveys, Minor Labor Certificate, etc
  • Leads HR for Camp Namanu; supports Camp Namanu leadership and staff (including international staff) with all HR functions including culture, accountability and support, payroll, onboarding, offboarding, investigations and recommendations, developing and administering HR training, leave administration and tracking, workers compensation claims, hiring, etc.; with support and guidance from the Director of HR, People and Culture
  • Provides responsive customer service to external and internal inquiries ensuring everyone engaging with Camp Fire Columbia feels seen, respected, and heard
  • Responds to HR questions from employees at all levels. Working with supervisors; provides coaching, participates in the conflict resolution process, provides employee counsel, conducts workplace investigations, termination processes and meetings as appropriate; which includes the preparation and maintenance of appropriate documentation
Requirements

Job Duties:

 

Culture:

  • Champions diversity, equity, and inclusion in all human resources activities
  • Creates a positive and inclusive experience for staff through professional, culturally aware, and courteous conduct and language, and through creative problem resolution
  • Knows and acts in accordance with the mission, vision, and values of Camp Fire Columbia in all parts of the job
  • Collaborates with the Director of HR, People & Culture in the identification of organizational training needs and assists the effort with planning and implementation of sessions (example: payroll policies and procedures, hiring, diversity, performance management, labor law compliance).
  • Maintains strict confidentiality at all times
  • Provides administrative support to Camp Fire Columbia affinity groups for staff of color and Trans* staff as needed/directed by participants
  • Works up to 8 hours per year, pre-scheduled, in our Before and After School program with students, never alone

 

Recruitment:

  • Assists the Director of HR in facilitating recruitment processes for successful recruitment, retention, and succession planning organization wide.
  • Partner with hiring managers and hiring committees to learn about what skills/positions are needed 
  • Approve hiring committee membership according to CFC hiring guidelines and train new hiring committees and managers on hiring guidelines and process. 
  • Monitor the selection process for legal compliance, consistency and inclusion efforts
  • Works with department leadership on coordinating hiring events and participates as a representative of Camp Fire Columbia
  • Coordinates job requisitions with hiring manager and facilitates initial Hiring Team meetings
  • Administers drafting of job descriptions and posting open positions in the applicant tracking system, serving as a backup in screening applicants and conducting phone interviews
  • Collaborates with the Director of HR, People & Culture in the planning, development and implementation of an innovative and effective recruitment, selection, and onboarding process to source and hire qualified and diverse candidates for year-round and seasonal positions
  • Collaborates with internal and external stakeholders to develop and sustain pipelines for diverse talent
  • Ensure required background and motor vehicle screenings are completed and maintained

 

Performance Management:

  • Oversees performance management and employee development processes and ensures processes are effectively utilized
  • Coaches and partners with supervisors and employees to guide the performance management process and employee development goals
  • Oversees and ensures investigations of complaints of employee misconduct or poor performance and documentation of the facts; actively participates in investigation processes and makes recommendations for resolution as needed

 

Benefit Administration:

  • Administers all company benefits including health, retirement, and ancillary benefits
  • Assists in managing the benefits renewal and maintenance processes at all stages
  • Schedules and conducts new hire/benefit orientations and distributes new hire/benefit paperwork to appropriate parties, ensuring that the personnel and confidential files are complete and compliant
  • Administers distribution of quarterly and annual employee notices as required and assists with benefits reporting requirements

 

General and Administrative:

  • Advises, provides support and guidance to supervisors and staff when complex, specialized, and sensitive questions and issues arise; may be required to administer and execute routine tasks in delicate circumstances: including, but not limited to: providing reasonable accommodations or investigating allegations of misconduct, poor performance, harassment or discrimination
  • Maintains compliance with federal, state, and local employment laws and regulations
  • Maintains personnel, medical, and other relevant records in digital formats. Ensures employee information database, employment-related forms and records maintenance meet all regulations for federal/state laws.
  • Verifies eligibility for employment utilizing Form I-9 in compliance with federal rules and regulations; conduct seasonal audits of I-9 files to ensure ongoing compliance
  • Coordinates with supervisors and accounting as needed, to process employee change actions in a timely manner according to established policy
  •  Coordinates administration of workers’ compensation: receives and processes injury reports, submission of 801 to appropriate agencies, tracking injury data into the incident and OSHA logs, following up on injury reports and maintaining contact with injured workers and managers, and coordination of modified duty
  • Manages administration related to the leave of absence program (OFLA/FMLA, Oregon Sick Paid, etc.) including determining eligibility, providing notices and tracking leave balances
  • Completes and compiles information for any required HR related reporting
  • Attends relevant seminars and training workshops to keep abreast of HR best practices and employment law updates.
  • Maintains punctual, regular and predictable attendance.
  • Travels as needed to various school and camp sites.
  • Other duties as assigned

 

Supervisory Responsibilities:

No supervisory responsibilities

 

 

Relational Skills:

  • Exhibits openness to others' views; Gives and welcomes feedback; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed
  • Self-reflective in assessment of own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others
  • Has a people orientation. Ability to quickly connect with people in a friendly and outgoing way; ability to respond and adjust quickly to changing situations or conditions, able to come up with practical guidance for anything that comes your way; at Camp Fire the role of the Human Resource Manager is to be champion for staff needs, experience, and morale
  • Be curious and have a strong desire to learn while displaying willingness to make decisions; Include appropriate people in decision making process and ask “why” to make sure you really understand what’s going on so you can explore options and provide clear and accurate guidance
  • Must be able to work collaboratively with a team; Models and encourages respectful and professional channels of communication (approach others in a tactful manner; React well under pressure; Treats others with respect and consideration; Accept responsibility for own actions; Follow through on commitments between coworkers and departments
  • Must maintain competencies and demonstrate continuous application of these skills throughout the period of employment

 

Qualifications:

Ability to perform essential job duties with or without reasonable accommodation and without posing a direct threat to safety or health of employee or others. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education:

Bachelor’s degree from an accredited college or university with major course work in human resources, organizational behavior, psychology, or a related field OR equivalent volunteer or work experience which would allow the candidate to complete all essential functions of the position.

  • 5 years of progressive experience in human resource roles
  • 4 years of experience as HR Generalist, or 1 year experience as HR Manager
  • 3 years of experience with Labor law/HR compliance and Employee Relations
  • 3 years of experience with HRIS systems
  • PHR or SHRM certification preferred

Physical Demands and Work Environment

  • The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • While performing the duties of the job, the employee is regularly required to sit, speak, hear and understand, see, work on screen, meet on screen, type. The employee is occasionally required to walk. Some in-person, in-office work is required.
  • While in program, the employee is occasionally required to stand and stoop, kneel, crouch or crawl, lift and/or move up to 25 pounds. 
  • The noise level in the work environment is usually moderate to quiet in an office setting. While performing the duties of this job, the employee is occasionally exposed to the outdoors when at camp locations, and occasionally required to work in our Before and After School Program in the presence of youth under the age of 18, where noise and physical activity are prevalent.

 

 

Our Commitment:

Camp Fire welcomes and embraces all youth of diverse cultures, beliefs, experiences, and identities. We are committed to creating a culturally-competent, inclusive, and safe environment for all children, families and staff.

Camp Fire Columbia is an Equal Opportunity Employer. Employment decisions are made without regard to race, age, religion, color, gender, gender expression and identification, sexual orientation, national origin, physical or mental disability, marital or veteran status, or any other classification protected by law.

Salary Description
$61,117-$85,564.00 yearly