Out Teach is seeking a self-starter with experience in nonprofit finance and accounting who is interested in working with a fast-paced growing organization and can deliver results in a deadline driven environment. The successful candidate will need to have a high level of integrity and attention to detail. The Staff Accountant is responsible for managing the day-to-day accounting and operations of Out Teach and will report to and work closely with the Vice President of Finance.
This position plays a key role in ensuring that the right processes and controls are in place to drive our organization as we grow. They will own their own projects, identify and address areas of improvement within our accounting function, quickly master new concepts and processes, and handle job duties with excellent judgment.
If you are dedicated to the education of children and looking to expand and flex your accounting, finance and operations skills to meet our growing needs, while providing stellar customer service to internal customers, this position is the right one for you.
In this role, candidates should be prepared to collaborate on implementation of a new accounting system while maintaining existing QuickBooks records.
To perform this job successfully, an individual must be able to satisfactorily perform each of the essential duties and responsibilities listed below. The duties and responsibilities include the following, though other duties may be assigned:
- Execute and coordinate the organization’s accounting and reporting functions, including but not limited to, maintaining the organization’s accounting policies, practices and procedures related to:
(a) the cash receipt and disbursement process,
(b) credit card reconciliation process,
(c) bank reconciliation process,
(d) reconciliation and analysis of auxiliary activities and
(e) the interpretation/implementation of new technical accounting standards.
- Maintains General Ledger and prepares monthly closing procedures, in compliance with Financial Policies and Procedures, GAAP (Generally Acceptable Accounting Principles) and in compliance with all laws and regulatory requirements.
- Analyzes actual results compared to budget and prepares reports to senior management.
- Collaborates with Vice President of Finance to create financial reports for the Treasurer, Board Committees, Regional Sites and as needed for foundations, and government agencies.
- Prepare budgets for grant applications.
- Tracks grant performance and drawdowns of grants and or invoices restricted grants.
- Maintain accurate records of Temporarily Restricted Net Assets.
- Provide significant support on annual audit, to include responding to audit information requests.
- Assist the Vice President of Finance in tracking and maintaining company insurance policies.
- Train and support team leaders and staff in purchasing systems and structures at least twice a year.
- Proactively troubleshoot issues to ensure smooth site operations, and consistently improve systems.
- Manage and sustain relationships with vendors.Willingness to serve in whatever capacity is needed by the staff and has internal and external contact with customers, regulatory agencies and service providers.
- Request W9s from new vendors; enter appropriate information into General Ledger to support annual 1099 processing; run vendors through SAM.gov annually or when a vendor is added.
- Process all bills and expense reports with accuracy and with an understanding of the budget.
- Obtain payment approvals for bills.
- Responsible for low volume bi-weekly check runs including ACH/Wire Transfer payments. Communicate with vendors as necessary to resolve issues.
- Review reconciled credit card records and pay credit card bills.
- Monitor payment terms and ensure that we are taking advantage of discounts and long payment terms.
- Process bi-weekly payroll and coordinate with external payroll vendor to ensure accuracy.
- Ensures that annual and quarterly tax filings such as W-2, W-3, and 941 are reconciled and correct.
- Prepare 1099s.
- Prepare grant invoices, pledges for donors and invoices for event sponsorship.
- Monitor delinquent A/R payments.
- Regularly interface with the development department to ensure accuracy of invoice and pledge amounts and to routinely reconcile revenue.
- Work closely with the external Human Resources team to manage staff benefits and payroll.
- Maintain state level registrations.
- Participate in developing new policies and procedures to guide organization behavior and spending.
- BA in Business, Accounting, Finance, Economics, or similar field of study is highly desired (equivalent on the job experience will also be considered).
- A minimum of 2-3 years of experience in the Accounting, Finance, or Nonprofit Management.
- Knowledge of Generally Accepted Accounting Principles and skills of accounting and finance.
- Advanced experience with QuickBooks or similar accounting software required.
- Ability to multi-task and meet deadlines in a fast-paced everchanging environment.
- Strong track record of learning new technology systems and tools quickly.
- Excellent anticipatory skills with ability to think and plan ahead.
- Strong interpersonal skills, ability to establish effective relationships with internal and external audiences
- Strong mathematical aptitude
- Excellent time management and attention to detail
- Outstanding at prioritizing assignments for timely completion of projects.
- Ability to employ critical thinking, good judgment, and maintain confidentiality of information.
- Proactive approach in taking on responsibility and willingness to pitch in and help others when necessary.
To be successful a candidate must also demonstrate proficiency in the following areas:
- Think Strategically: Proven ability to manage competing priorities while staying committed to a strategic plan.
- Problem Solve and Make Decisions: Proven ability to be committed to a process and decision-making structure; Ability to raise solution-oriented flags that ensure success.
- Communicate: Clearly articulate information and ideas orally and in writing; experience communicating with both internal and external audiences of varying levels of seniority.
- Executes to Results: Accomplish tasks on time with high quality; design and plan work to achieve required results; Demonstrate resilience to setbacks; Prioritize work and multitask effectively; accept accountability and take initiative.
- Team Collaboration and Leadership: Collaborate effectively with others; value individual perspectives and encourage sharing of information and ideas.
The physical requirements and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
- Moderate noise level
- Moderate stress level
- Regular and predictable attendance
- Occasional standing and lifting of at least 10 pounds
- Long periods of sitting
- Occasional travel locally and nationally
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, disability status, protected veteran status or any other characteristic protected by law.
About Out Teach:
Out Teach trains teachers to unlock student performance with the power of experiential learning outdoors. We design and build engaging outdoor learning labs and work one-on-one with teachers to empower them to take their students outside expectations. We are growing with a presence in Texas, Mid-Atlantic, Carolinas, and Southeast. Our Headquarters is based in Washington, DC.