Purchasing Agent/Warehouse Inventory Specialist
Murfreesboro, TN Finance
Job Type

Primary Functions

Ensuring the District has the necessary supplies, materials, and equipment to operate efficiently and effectively. Responsible for warehouse data entry and backup of Warehouse Coordinator. Comply with all policies outlined in the employee handbook.


  • Maintain compliance with company policies and procedures, health and safety regulations, and industry standards
  • Planning
  • Monitors demand and analyzes data to anticipate future supply and logistical needs.
  • Collaborates with relevant departments to plan for future inventory requirements 
  • Proposes strategies to reduce costs and improve procedures of supply chain logistics

Suppliers/Vendor Management

  • Identifies potential suppliers, evaluates capabilities and reliability, and negotiates favorable contract terms, conditions, and prices
  • Establish and maintain strong relationships with suppliers, ensuring timely delivery, quality control, and adherence to contractual agreements
  • Setup and maintain vendor records


  • Prepares and issues RFPs (Request for Proposal), RFQs (Request for Quotations), or RFIs (Request for Information) to solicit bids from suppliers
  • Prepares purchase orders
  • Prepare tax-exempt certificates

Price Negotiations

  • Negotiate pricing, terms, and discounts with suppliers to optimize cost savings without compromising quality or service

Contract Management 

  • Review and analyze supplier contracts, ensuring compliance with legal requirements and company policies
  • Maintain a list of the organization’s active contracts

Inventory Management

  • Monitor inventory quantities and request orders as needed to avoid stockouts
  • Analyze economic order quantity and set appropriate reorder points
  • Enter daily inventory requisitions into the inventory system in a timely manner
  • Perform interim and year-end inventory counts
  • Work with coworkers and suppliers to resolve various issues with inventory, such as stocking new items, damaged items, or defective inventory


  • Operate a variety of warehouse equipment including forklifts, pallet jacks, hand trucks, dollies, and related equipment; completes daily safety checks and perform minor maintenance service on warehouse equipment
  • Maintain fuel system 
  • Manage and maintain inventory records in EAM system 


  • Maintain requisitions, shipping documents, vehicle records, safety inspections, fuel reports, and all other records as required
  • Prepare reports as requested


  • Manage field employee uniform programs
  • Review and approve uniform invoices


  • Propose and implement process enhancements or automation initiatives
  • Cover daily responsibilities of other warehouse staff on an as-needed basis to ensure effective daily operations and delivery of services
  • Performs other duties as assigned


  • Bachelor’s degree in business administration, supply chain management or a related field or a combination of education and experience that provides the applicant with the required knowledge, skills and abilities will be considered. Relevant experience and education must have a heavy focus in the areas of procurement principles, practices, and regulations, knowledge of supply chain management and inventory control techniques.
  • Experience with Enterprise Resource Planning
  • Knowledge of data analysis, inventory management software, and forecasting techniques
  • Strong understanding of procurement principles, practices, and regulations. 


  • Must have or be able to obtain Forklift Certification
  • Must have or be able to obtain Order Picker Certification

Skills Required

  • Negotiation and interpersonal skills to secure favorable terms and build positive relationships with suppliers
  • Demonstrates critical thinking and time management skills
  • Works with strong attention to detail and an eye on leadership
  • Ability to collaborate with team members using a positive attitude and strive for continuous improvement
  • Self-motivated
  • Attention to detail to ensure accuracy
  • Effective verbal and written communication skills
  • Ability to analyze data, conduct market research, and make informed decisions based on cost analysis and supplier evaluations

Physical Demands 

  • Intermittent sitting, standing, walking, or stooping 
  • Ability to lift heavy objects
  • Ability to operate warehouse equipment
  • Ability to climb a ladder

Working Conditions

  • Work is performed in office and warehouse setting with moderate to loud noise, dust, dirt, grease, and occasional outside elements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.