Apprenticeship Program Specialist (Hybrid)
Job Type


About Philadelphia Works, Inc.

Philadelphia Works (PhilaWorks) is a 501c3 non-profit organization that invests in solutions and services to grow Philadelphia’s economy by connecting employers to workforce talent and career seekers to jobs. We influence the public policies that support economic growth and optimize funding and resources to invest in regional solutions to build a skilled and thriving workforce.

Philadelphia Works has a hybrid schedule; staff work 2 – 3 days in the office

Position Summary

The Apprenticeship Program Specialist will promote, support, and advance Registered Pre-Apprenticeship and Registered Apprenticeship programs and initiatives across Southeast Pennsylvania region, including Philadelphia, Berks, Bucks, Chester, Delaware, and Montgomery Counties. This position will manage operational aspects of grant implementation, including program monitoring, technical assistance, requests for proposals, writing reports, writing scopes of work, and managing contracts, budgets, and invoices. This position coordinates stakeholder engagement activities, including coordinating webinars/events/ conferences and facilitating informational presentations and meetings. This position will also develop content for the website and other media. This position will also attend meetings with internal and external partners as it pertains to apprenticeship and training connections.

Essential Functions

Stakeholder Engagement, Communications & Outreach

1. Further apprenticeship efforts by building visibility, sharing best practices, and addressing challenges around the apprenticeship model. 

2. Support the Communications Department by developing content for ApprenticeshipPHL’s social media channels and website with guidance from the Director of Apprenticeship and Training. 

3. Foster connections with and among partners in developing new and expanding existing Registered Pre-Apprenticeship and Registered Apprenticeship programs and manage these partnerships. 

4. Curate new partnerships by leading apprenticeship information sessions. 

5. Build rapport internally and identify where to incorporate apprenticeships in with other Philadelphia Works initiatives.

Grant Management

6. Collect and enter data associated with federal and state grants. Coordinate with internal staff to access data residing in the state workforce system, CWDS. Assess data for quality and missing items. Retrieve any missing data or documentation.

7. Assist the Manager of Apprenticeships to collect, prepare, and submit quarterly reports to US DOL, PA ATO and other public agencies. 

8. Provide support in the contracting, invoicing, and request for proposal process, including support in the initiation, development, execution, and modification of contracts associated with grant funding. Learn the internal Contracts Management System to track progress of the contracting process. 

9. Coordinate with internal Contracting Unit to monitor activities and expenditures related to grants. 

10. Coordinate the development, dissemination, and evaluation of any request for proposal (RFP) with the guidance of the Director for Apprenticeship and Training.

Technical Assistance & Training

11. Provide technical assistance and support in the development and operation of Registered Pre-Apprenticeship and Registered Apprenticeship programs. This includes support with program design, braided funding, partner matching, developing standards and implementation supports. 

12. Coordinate Apprenticeship PHL events including apprenticeship overviews, quarterly awareness events, annual National Apprenticeship Week activities, and presentations at conferences. Provide event management support, including event registration, promotion, and day-of event coordination.

13. Coordinate and schedule small to large meetings and other convenings with internal staff and external constituencies. Manage the logistics associated with meetings and events including developing agendas, compiling materials, taking minutes, and sending out follow-up communications. Maintain documentation of all meetings and events as specified.

14. Perform other job-related duties as assigned.



Education/Professional Experience

Bachelor’s degree from an accredited college or university and 2 years of relevant experience, preferably in workforce development, apprenticeship, organizational development, employer engagement, and/or other work-based learning programs. Or, any combination of education and experience determined to be acceptable.

Skills & Qualifications

  • Outstanding interpersonal, communication and organizational skills, high energy and flexibility
  • Exceptional critical thinking, problem-solving, writing, and editing skills
  • Must be organized with strong attention to detail with the ability to work on multiple projects simultaneously
  • Experience or training in program design, workforce, stakeholder engagement, employer outreach, grant management or equivalent fields related to business development 
  • Knowledge of or experience in contracts, accounting, budgeting, and/or other fiscal activities 
  • Knowledge of data entry and quality assurance practices
  • Must have high integrity in handling confidential and sensitive data
  • Strong writing abilities with experience writing reports, proposals, and/or social media content a plus
  • Ability to develop and deliver presentations
  • Must possess at least an intermediate level of Microsoft Word, Excel, and Power Point
  • Willingness to learn policy and practices impacting apprenticeships
  • Possess the acumen to understand the specific industry sector in which the organization participates and how decisions may impact outcomes 
  • Work to become proficient in new software and data systems to support the project
  • Must have high integrity in handling confidential and sensitive data
  • Ability to effectively work with representatives from businesses, non-profits, educational institutions, government agencies, public officials, and all levels of management and staff
  • Able to follow directions, work collaboratively, and advance work individually 

What We Offer

Philadelphia Works offers qualifying full-time employees with a competitive benefits program including medical, dental, vision, 401(k), tuition assistance, life insurance, and disability. We also offer company-paid vacation, personal and sick leave days.

Equal Opportunity Employer

Philadelphia Works is an equal opportunity employer and complies with all laws prohibiting discrimination based on race, color, national origin, ancestry, religion, sex (including sexual orientation, transgender status, and gender identity or expression), pregnancy (including childbirth, lactation, and related medical conditions), physical or mental disability, genetic information (including testing and characteristics), veteran status, sexual preference, political affiliation, or any other basis protected by federal, state or local laws, in all matters pertaining to recruitment, selection, compensation, training, advancement and promotion, retention, discipline, and termination.

Salary Description
$59,000 - $63,000