Senior School Registrar & Testing Coordinator
Job Type

Sewickley Academy is seeking to hire a Senior School Registrar & Testing Coordinator. The ideal candidate will perform a variety of specialized duties related to the production, maintenance, and distribution of student records, including student enrollment and transfers, course registration and scheduling, and grading and transcripts. They will also oversee all aspects of standardized testing on campus.

This position offers a competitive salary plus excellent benefits and work/life balance programs, including a premium-free health plan option, an admirable retirement plan, generous leave time, and tuition benefits programs.


As Pittsburgh’s longest-standing independent coeducational school (Pre-K through Grade 12), Sewickley Academy is distinguished by not only its rigorous academics and outstanding faculty, but also by its student-centered approach to learning and teaching, in which every child is challenged to explore and excel to their highest ability.

Sewickley Academy faculty and staff help to create an environment of encouragement and support by inspiring students to reach their goals and develop a love of learning. We value and encourage different voices and opinions.

We work collaboratively and interdepartmental teamwork is what keeps us engaged in the success of our school as a whole.


  • Develop and oversee the student registration and class enrollment process, including maintenance of an up-to-date Course Catalog, scheduling of classes, classroom and facility assignments, as well as other academic year-end responsibilities.
  • Plan, coordinate and oversee all aspects of our testing programs and processes, including scheduling, arranging test proctors, overseeing the testing processes, and keeping accurate records.
  • Manage the production, collection, and distribution of class rosters, school and student schedules, transcripts, attendance data, and report cards.
  • Oversee and manage the collection, maintenance, archiving, and release of student records, information, documents, forms, and releases. Ensure compliance with all current and applicable state and federal laws regarding privacy of student information, as well as other legal and regulatory requirements regarding the collection, storage, and communication of student educational records and information.
  • Maintain up-to-date and accurate academic and biographical records for all students and their families; responsible for requesting and collecting new student records and for transfer of student records.
  • Process transcript releases and maintain current and accurate transcript records.
  • And other duties as assigned


  • A bachelor’s degree is preferred.
  • Minimum of two years successful experience in related position, preferably in a school environment.
  • Knowledge of database management systems and quality control practices required to maintain accuracy. Experience with Blackbaud is preferred but not required.
  • Demonstrated excellent verbal, written, and interpersonal skills.
  • Attention to detail and ability to manage multiple tasks with firm deadlines.
  • An innovative approach, with a mindset adept at systems thinking.

All interested applicants applying for this position should submit their resume, cover letter, references, and salary requirements.

Sewickley Academy is committed to having an inclusive community where all members are treated with dignity and respect. As an Equal Opportunity Employer, the Academy does not discriminate in its hiring or employment practices on the basis of gender/gender-identity, sex, race or ethnicity, color, national origin, religion, age, disability, veteran's status, genetic information, family or marital status, sexual orientation, or any other protected class.