Job Title: Director of Finance and Administration
Reports to: President & CEO
Classification: Regular Full-time, Exempt
Compensation: $80,228 to $113,159
Application Deadline: Priority review if received before September 30th, 2023
Reporting to the CEO and serving as an integral member of the management team, the Director of Finance and Administration will be responsible for the leadership of Camp Fire financial and administrative functions.
Finance responsibilities include: budget development and oversight, fiscal process and accounting systems oversight, financial reporting and forecasting, and audits.
Administrative responsibilities include: oversight and management of employee safety, organizational risk management, technology and data systems, policy development and facilities.
The Director of Finance and Administration works with the CEO, Development and program team on strategic business development initiatives including business plan development and market analysis for fee-based programs.
Essential Duties & Responsibilities:
1. This role will come in contact with students, campers, visitors, vendors and employees. Each of these persons may have visible and invisible qualities that makes that person unique. This includes race, gender, age, sexuality, ability, religion, national origin, gender identity, and other identities. This role requires sustaining an inclusive and equitable learning and working environments by having respectful and considerate behavior, thoughtful and constructive speech to all.
2. Contributes to the development of Camp Fire Columbia's strategic goals and objectives as well as the overall management of the organization.
3. Leads Camp Fire Columbia in financial planning and management, investment priorities, and policy matters.
4. Maintains and continually improves a fiscal operations system that is suitable for the organization's finances, grants and contracts and that supports the development and management of budgets and production of reports and analyses.
• Ensures organization assets are properly safeguarded.
• Coordinator of, and participation in, Finance Committee meetings.
• Participates as a member of the Management Team and provides regular communication and information to the Management Team related to program, policy & strategy, successes & challenges.
• Serves as a management liaison to the Board and committees; effectively communicate and present critical organization matters at select Board of Directors and committee meetings.
• Maintains relationships with financial institutions and other applicable vendors.
• Promote a culture of high performance and continuous improvement that values learning and a commitment to quality.
Financial Planning, Analysis, and Reporting
• Maintains accounting and fiscal management policies and procedures.
• Enhances and supervises accounting and audit and internal control functions.
• Execute and oversee monthly financial close process including the creation and posting of journal entries and reconciliations.
• Oversees preparation of monthly financial statements for the CEO, Board of Directors, and management staff.
• Forecasts and manages cash flow for organization. Manage entities cash flow including forecasting future net cash balances
• Oversees financial grant requests, reporting and billing.
• Accountable for all account reconciliations happening on a monthly basis.
• Periodically reviews and implements investment policy with Finance Committee.
• Oversees investments and accounts, or investment firms, as determined by the board.
• Complete trend and variance analysis and report findings to CEO
• Manage and ensure proper tracking and reporting by organization on all sources of revenue.
Budget & Fiscal Operations
• Develops and manages budget and annual program plans to include regular analysis and projections to ensure organizational success, conservative stewardship of resources, and mission impact.
• Researches and remains informed about all applicable accounting, and fiscal management laws, rules, and requirements to ensure that the organization is in full compliance.
• Oversees and prepares for annual audits and 990 tax return.
• Reviews timber tax returns and state annual reports.
• Oversees, directs and organizes the work of the finance team.
• Performs or supervises all reconciliations including bank accounts.
• Supervises admin and finance teams.
• Act as back-up on semi-monthly payroll.
• Negotiate and maintain adequate insurance coverage for organization.
• Negotiate purchase and/or sale of agency property
• Ensure adequate disaster recovery, business continuity, and employee safety and security procedures.
• Oversee IT security and administration
• Oversee operations for multiple properties/ facilities.
Business and Fund Development
• Provides leadership around business modeling for focused program areas that maintains organizational and programmatic sustainability as well as creates balance between investment in systems and fundraising/revenue streams.
Other Job Duties
• Through external relations and community outreach, creates opportunities and develops partnerships to further Camp Fire's mission, strategic plans, and/or business objectives.
• Through all efforts, positions Camp Fire as among the community's most exceptional and high impact youth-serving organizations; leverages that success to attract and retain the highest quality staff and volunteers.
• Supports the mission, purpose and leadership of Camp Fire and projects a positive image of Camp Fire.
• Attends Camp Fire meetings and events, as required.
• Maintains punctual, regular and predictable attendance.
• Works collaboratively in a team environment with a spirit of cooperation.
• Displays excellent communication skills including presentation, persuasion, and negotiation skills required in working with coworkers, volunteers, parents, and contractors; including the ability to communicate effectively and remain calm and courteous under pressure.
• Respectfully takes direction from supervisor.
• Other duties as assigned.
Directly supervises employees on the Finance, Admin, and Operations teams (3 FTE). Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws . Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
- Must have a strong commitment to equity and social justice with an ability to align and communicate organizational mission and values through finances and budgeting.
- Bachelor's degree (B. A.) from four-year college or university in Accounting or Finance. MBA is desirable.
- Seven+ years finance leadership experience
- Five+ years in a supervisory role
- Thorough knowledge of and the ability to apply Generally Accepted Accounting Principles (GAAP) for non-profits is required
- C.P.A. is desirable.
- Ability to work with others, taking or giving coaching, mentoring, feedback and direction as needed
- Strong communication and people skills for partnering with a wide range of stakeholders
- Experience with Blackbaud Financial Edge and Raiser’s Edge or similar accounting software package
- Excellent management skills; able to influence and engage direct and indirect reports and peers; demonstrates leadership in a collaborative and inclusive team environment
Highly supportive work culture, benefits package includes 100% employer paid health, dental, vision, and life insurance; Short Term Disability insurance, Employee Assistance Program; up to 6 weeks of paid time off including 10 days of paid vacation, 12 days of paid sick leave, 12 paid holidays and 2 floating holidays, up to 24 paid volunteer hours, 4 days of paid holiday closure during the last week of December, and fully vested 401(k) with automatic 3% employer contribution.
Camp Fire welcomes and embraces all youth of diverse cultures, beliefs, experiences, and identities. We are committed to creating a culturally-responsive, inclusive, and safe environment for all children, families and staff.
Camp Fire Columbia is an Equal Opportunity Employer. Employment decisions are made without regard to race, age, religion, color, gender, gender expression and identification, sexual orientation, national origin, physical or mental disability, marital or veteran status, or any other classification protected by law.