Administrative Assistant - Field Operations
Fully Remote Louisville, KY Field Operations
Job Type
Full-time
Description

Job Title:       Administrative Assistant

 Job Type:      Full-time, hourly, non-exempt


Reports To:   Director - Field Operations


We are currently seeking an experienced Administrative Assistant to join our team. As an Administrative Assistant, you will play a vital role in supporting our team and ensuring the smooth operation of Field Operations.


The Administrative Assistant provides the day-to-day clerical support for our leadership team to ensure the smooth operation of Field Operations. The successful Administrative Assistant possesses excellent time management skills and is detailed oriented. The duties of the Administrative Assistant include preparation of general correspondence, coordination of travel for employees, maintenance of compliance items and related reporting, and preparation of ad-hoc as well as recurring reports for project reviews, safety, sales & estimating and payroll.   


Essential Functions:


  • Scheduling and coordinating appointments and meetings
  • Preparing and distributing correspondence, memos, and reports
  • Maintaining and organizing files and records
  • Completing first reports of injury for work related injuries and illnesses and submitted to worker's compensation carrier
  • Maintaining OSHA 300 logs for each job site
  • Coordinating and maintaining Safety training schedule for all employees.
  • Maintaining labor law posting requirements at each job site
  • Finalizing timesheets for field personnel to be sent to corporate office for payroll processing
  • Ordering and maintaining field supplies and equipment
  • Assisting with travel arrangements and expense reports
  • Coordinating scheduling for security clearances as required per project/jobsite
  • Assisting in the completion of onboarding documents for all Field Services new hires
  • Other administrative duties as assigned



Requirements

 Required Knowledge, Skills and Abilities:

  • Excellent communication and organizational skills
  • Attention to detail and ability to multitask
  • Ability to work independently and as part of a team
  • Professional demeanor and positive attitude
  • Ability to work in a dynamic and changing environment


Education, Experience and Qualifications:

 

  • High school diploma or equivalent
  • Proven experience as an administrative assistant or in a related field
  • Prior experience in reporting workplace injuries and illness and maintaining OSHA 300 log is a plus
  • Proficiency in Microsoft Office Suite and other office technology
  • Ability to obtain airport security clearance as needed.
  • Legally authorized to work in the United States

 

Work Environment 

  • Combination of office and job site settings
  • Collaborative, engaging and success driven culture 
  • Some travel as required

Physcial Demands:


 The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. 

  • Sitting for prolonged periods of time 
  • Repetitive typing/data entry 
  • Lifting up to 10 pounds occasionally

Work Schedule:


This position offers a flexible work schedule. General office hours are M-F, 7a-4p or 8a-5p.  Working hours and days may vary to meet the job requirements as needed.  



If you are a highly organized individual with excellent communication skills and a passion for providing top-notch administrative support, we would love to hear from you. Please submit your resume and cover letter for consideration.


It is the policy of Automated Conveyance Tech, LLC to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, pregnancy or pregnancy-related condition, status with regard to public assistance, veteran status, citizenship status (if authorized to work in the U.S.), or any other characteristic protected by federal, state or local law. In addition, Automated Conveyance Tech, LLC will provide reasonable accommodation for qualified individuals with disabilities.  

Salary Description
$22/hr - $25/hr