The mission of The Ford Family Foundation is “successful citizens and vital rural communities.” The Foundation is based in Roseburg, Oregon, and works throughout rural Oregon and Siskiyou County, Calif. The Foundation also has an office in Eugene that houses a scholarship program supporting students attending college or university and community-based Field Coordinators in Oregon and Siskiyou County, California. The Foundation, created in 1957 by the late Kenneth W. Ford, founder of Roseburg Forest Products Co., and Hallie E. Ford, also provides grants and other assistance to communities and organizations. Focus areas include children, education, arts, community building and economic vitality.
Purpose and Background
The Postsecondary Success department focuses on the administration, design, development and evaluation of the Foundation’s postsecondary success initiatives, the largest of which are the scholarship programs. The desired impact of the department’s work is that high-need individuals across Oregon and Siskiyou County better their lives, and the lives of their families, through education beyond high school.
The Program Associate, Scholarship Outreach & Selection reports to the Senior Program Associate, Selection & Events and supports ongoing outreach and annual selection processes for all scholarship programs across multiple channels and with multiple staff. This position’s work is critical to the success of the scholarship programs.
The position is responsible for coordinating outreach communications, the in-house application and selection processes associated with the Foundation’s scholarship programs. The position has significant interaction with potential and current applicants, application reviewers, and other internal and external stakeholders, including contracted marketing and communication partners and college access programs. The position also participates with the full Postsecondary Success team in the collective success of other program elements such as scholarship awarding, efforts to support student success in college, alumni engagement, and conferences and events.
This position also participates as needed in a variety of program-related meetings and occasional special Foundation-wide projects. This position is located at the Foundation’s office in Eugene and is required to occasionally travel and work outside normal business hours, including some evenings and weekends.
The position is full-time, salary exempt status. Annual compensation is in the range of $50,000-$60,000 with a generous benefit package offered by the Foundation which includes paid time off, holidays, health and dental insurance choices, retirement and more. Consideration will be given for relocation. Applications with cover letter and resume are due: December 16, 2019, 5:00 pm.
Ideal employees will embody and model Foundation-wide practices and principles in how they conduct themselves while representing the Foundation within and outside of the workplace. These practices include excellent listening skills, being profoundly inclusive and relationship driven. This position requires exceptional organizational and communication skills, attention to detail, teamwork and collaboration, ability to manage multiple priorities, comfort working in an adaptive and fast-paced work environment and the ability to be flexible and adjust quickly to new tasks and assignments while supporting multiple people and organizational areas. Employees will also demonstrate humility, kindness, and a sense of humor.
Summary of Essential Functions
• Coordinates the research and development of scholarship application outreach messages disseminated through email, website, training materials, webinars, presentations, and other recruitment materials. This includes working with colleagues and external marketing and communication partners.
• Collaboratively develops and delivers content about scholarship programs using multiple platforms, including in person and via webinar. Provides materials and support for outreach by other scholarship office staff and alumni regarding scholarship programs.
• Responsible for updates to the Foundation’s website related to application outreach.
Scholarship Application Coordination
• Coordinates all components of the scholarship programs’ online application system including basic troubleshooting of technology.
• Serves as the main point of contact for questions regarding application and selection processes. Inquiries may be received from potential and current applicants, external college access professionals and high school counselors, selection team members (during selection cycle) and colleagues. Inquiries could be year-round and heavier during time of application deadline.
• Works with the Director and Senior Program Associate to develop and evaluate processes associated with the application.
• Monitors the effectiveness of the application and diligently works to improve, update, and implement application processes annually or as needed.
• Coordinates activities related to the selection process, including recruitment, training, and review of selection team volunteers. Provides support to selection team during the scholarship review process.
• Supports analysis and reporting of data related to outreach, application, and selection outcomes annually.
Required Competencies and Skills
• Minimum 3 years of experience coordinating complex projects in a fast-paced, collaborative, deadline-oriented environment
• Experience in higher education admissions or scholarship administration preferred
• A minimum of two years of education beyond high school
• Strong organizational skills with an acute attention to detail, priority, and accuracy for tasks with overlapping deadlines; creative problem solving and critical thinking
• Comfort presenting to, training, and supporting diverse groups
• Team player with a “can do” approach; ability to work in a highly collaborative work environment and self-motivated to take initiative
• Demonstrated strong interpersonal and communication skills; ability to convey complex information to a variety of audiences; professional in person, on the phone and through email; professional appearance and manner
• Experience with current office technologies (e.g., Microsoft Office Suite, audiovisual equipment, webinar interfaces, etc.)
• Comfort with learning and understanding new technology; willingness and aptitude to become proficient with Salesforce and Kaleidoscope (scholarship application platform)
• Strong understanding of current web tools and social networking platforms
• Sound judgment when performing and planning tasks
• Bilingual in English/Spanish beneficial