ABOUT US

Sanctuary for Families is New York’s leading service provider and advocate for survivors of domestic violence, sex trafficking and related forms of gender violence. Every year, Sanctuary empowers thousands of adults and children to move from fear and abuse to safety and stability, transforming lives through a comprehensive range of services. We provide a range of wrap-around services to help survivors rebuild their lives in the aftermath of abuse, and work to end gender violence through three key strategies: direct services, outreach and training, and systems-change advocacy. Our services are available in 11 locations throughout New York City.

POSITION OVERVIEW

The Assistant Contract Manager for Client Grant Assistance provides support to the contract management unit in the administration of client grant funding. The position has primary responsibility for overseeing all emergency client grant revenue/expenses and reporting. This position will also assist the contract management unit in completing other government invoicing as needed.

RESPONSIBILITIES

• Tracks and oversees emergency client grant revenue and expenses. 
• Reviews and approves client grants in Salesforce.
• Completes credit card reconciliation of all client grant purchases.
• Maintains current knowledge of agency protocols and funder restrictions around client grants.
• Completes government and private fiscal cost reports related to client grants.
• Reviews expense, program, and funding code allocations in Fund EZ.
• Coordinates with program administrative staff and data teams to ensure client grant funding is correctly allocated and tracked in Salesforce.
• Assists Director of Contract Management and Compliance in maintaining centralized file of departmental and program allocations of client grant revenue by funding source.
• Assists Director of Finance on annual budget projections for client grants.
• Assists Contract Management unit with other government invoicing, as needed.
• Assists Contract Management unit in collecting back-up docs for fiscal cost reports and audits.
• Performs any other department or agency-related duties or special projects as directed by the Director of Contract Management and Compliance.

• BA/BS with a minimum of 2 years work experience.
• Experience working with government agencies and knowledge of government funding preferred. 
• Experience in grants/contract reporting and compliance in the fiscal department of non-profit organization preferred.
• Strong written and verbal communication skills.
• Ability to work collaboratively and independently.
• Ability to deliver results, and meet deadlines. 
• Strong attention to detail to ensure accuracy of fiscal reports.
• Strong organizational skills required to manage a diverse portfolio.
• Proficient in MS Word and Excel.

Budgeted Salary:  $69,000 - $70,387 annually

Work position is currently Hybrid; must be able to meet job location schedule obligations

Benefits:

•     Health, Dental and Vision Insurance 
•     Employer-paid life insurance 
•     Employer retirement contribution
•     Paid time off
•     Flex spending account 
•     Student loan assistance
•     Tuition reimbursement program
•     Gym reimbursement program  
•     Employee Assistance Program (EAP)
•     Wellness Program & rewards

All qualified applicants will be afforded equal employment opportunities without discrimination because of race, creed (religion), color, sex, national origin, sexual orientation, military status, age, disability, predisposing genetic characteristics, marital status or domestic violence victim status, and other categories protected under Federal, New York state or New York city laws. Sanctuary for Families follows the requirements of the Human Rights Law including with regard to non-discrimination on the basis of prior criminal conviction and prior arrest.

People of color, trans and gender non-conforming people, people with disabilities, and survivors of gender-based violence are strongly encouraged to apply.

We recognize that the safety, healing and self-determination of survivors of domestic violence and related forms of gender violence is at the intersection of racial, gender, economic, immigrant, LGBTQ+, and disability justice, as well as many other critical issues. In order to realize our mission, Sanctuary strives to center DEI principles at every level of the organization and continues to deepen that commitment.