Arts Administration Apprentice
Providence, RI Development & Finance/Administration
Job Type
Full-time
Description


Job Title: Arts Administration Apprentice 

Department: Development & Finance/Administration 

Reports To: Director of Institutional Advancement & Director of Finance and Administration 

FLSA Status: Non-exempt, Seasonal Full-Time  

Pay Tier:

Compensation: $350/week net stipend plus housing, utilities and parking  

Desired Start Date: August or September 2024 


Summary 


Trinity Repertory Company’s apprenticeship program offers intensive professional training at a Tony Award-winning regional theater. Apprentices are an integral part of our theater company and serve alongside our staff in artistic, administrative, and production-based departments. The apprentice program is looking for artists and professionals ages 21 years and up who are hoping to launch careers in theater. Apprentices will learn on the job for approximately 35 weeks.   

To be considered for an apprenticeship, you must complete the online application in Paylocity. You will be prompted to upload the following documents: 

  • Professional Resume 
  • Cover Letter 

Applications without these attachments will not be considered. Depending on the department, references, portfolios, or writing samples may be requested. 


Details and Benefits 

  • Housing accommodations 
  • Furnished housing with utilities provided (heat, electricity, water & Wi-Fi)  
  • Parking (at the house and theater)  
  • After deducting housing and taxes, at least $350/week* in pay  

*Exact amount depends on W4 Tax Withholding Form  


Additional Benefits 

  • Complimentary tickets to all productions 
  • Invitation to opening night performances and reception  
  • Monthly professional development and seminar series  
  • Eligible for Trinity Rep health insurance – employee contribution is $15/week  
  • Staff discount on Trinity Rep concessions and merchandise  
  • Opportunity to take free acting classes  
  • Strong community of staff and former interns/apprentices 

Apprentices will not be able to work in other positions at the theater during their contracted 35 weeks, but overtime may be required on occasion and will be compensated at time and a half. Depending on their schedule, apprentices may be able to take additional work outside the theater as long as it does not interfere with their hours at Trinity Rep.  

***Application deadline is April 1, 2024. 


Job Description 


Trinity Rep is seeking a self-motivated and detail-oriented individual interested in gaining hands-on experience with a professional non-profit theater company. Reporting jointly to the director of institutional advancement and director of finance & administration, this apprenticeship blends practical experience in fundraising and financial management with a strong foundation in communication, collaboration, and organizational mission alignment. This is an excellent opportunity for anyone seeking to learn more about the intricacies of theater management from senior leadership at Trinity Rep.   


In support of the development team, the apprentice will:  

  • Participate in weekly meetings and strategy sessions  
  • Research prospective donors and funders  
  • Help develop written grant proposal language  
  • Track program participation and project impact to support grant requests and reports  
  • Assist with planning and execution of special events, including opening nights, cultivation events, and galas  
  • Support donor communication and correspondence  
  • Support record keeping, gift entry, database maintenance, and reporting needs  
  • Other special projects as assigned  

In support of finance and administration, the apprentice will:  

  • Participate in weekly meetings  
  • Support financial reconciliations and matching expense backup  
  • Generate and analyze financial reports with the Director of Finance and Administration  
  • Participate in any needed preparation for the annual audit process  
  • Support preparation of the annual budget  
  • Support data entry and analysis in the accounting software  
  • Participate in preparation of tax returns   
  • Assist with job descriptions and postings for entire company as needed  
  • Contribute to on-boarding materials for next season’s apprenticeship class based on feedback  
  • Other special projects as assigned  

Learning Objectives 

  • Acquire fundraising experience: Develop a comprehensive understanding of fundraising strategies and tactics. Gain firsthand experience in prospect research and proposal development  
  • Enhance financial management understanding: Learn to navigate day-to-day financial operations, including budgeting, invoicing, and expense tracking. Assist in the preparation of financial reports and statements for various stakeholders 
  • Strengthen communication and collaboration skills: Build persuasive communication skills through the creation of grant proposals and reports. Collaborate effectively with cross-functional teams 
  • Develop proficiency in customer relationship management (CRM) system: Attain proficiency in Trinity Rep’s Salesforce-based CRM (PatronManager), ensuring accuracy and completeness of donor records and understanding logic behind report creation. Support data-driven decision making within the development and finance departments 
  • Cultivate compliance knowledge: Participate in preparation for the annual audit process, gaining insight into non-profit compliance and documentation requirements 
  • Apply cross-functional problem solving: Engage in collaborative problem-solving by working across departments to gather information and support initiatives 
  • Understanding non-profit operations: Develop a deep understanding of a professional theater company’s business operations 
Requirements
  • 21+ years of age  
  • Strong communication skills and attention to detail  
  • Self-starting and able to work independently on projects  
  • Interest in collaborating in a team environment  
  • Experience with Microsoft Office suite (Word and Excel) preferred  

Physical Demands 

  • Must be able to remain in a stationary position for a prolonged period  
  • Ability to climb/descend stairs to navigate theater and offsite event spaces  

Work Environment 


The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

  • Currently, due to the pandemic, on-site work must be socially distanced and carried forth pursuant to the protocols in Trinity Rep’s COVID-19 Safety Plan and Protocols. Applicant must be vaccinated and have the most up to date booster to be considered for the position 
  • The noise level in the work environment ranges from low to high 
  • The light level in the work environment ranges from light to dark 
  • Trinity Rep is a collaborative work environment, and employees are expected to be open and willing to collaborate across departments and teams 
  • This position requires work on mornings, nights, weekends, and holidays 
  • This position does not require travel 

Trinity Repertory Company is an equal opportunity employer dedicated to building a culturally diverse, equitable, and anti-racist environment. For information about Trinity Rep’s commitment to antiracism, please visit www.trinityrep.com/antiracism  


ABOUT TRINITY REPERTORY COMPANY 


Rhode Island’s Tony Award-winning theater company, Trinity Rep has created unparalleled professional theater for and with its community since its founding in 1963. Trinity Rep is committed to reinventing the public square and inspiring dialogue by creating emotionally-stimulating productions and innovative education programs for all ages and abilities. Whether classical or contemporary, all of Trinity Rep’s productions connect audiences with the play and each other in meaningful and sometimes surprising ways. Its annual production of A Christmas Carol has brought families together for 40+ years and made memories for over a million audience members. Trinity Rep shapes the future of the nation’s theater through the development and production of new plays, as well as the tuition-free Brown University/Trinity Rep MFA program – one of the leading programs for actor and director training in the world. 

Trinity Rep strives to facilitate human connection through its commitment to forming meaningful community partnerships, creating a safe and welcoming environment for everyone, delivering exceptional customer service, and connecting patrons with its resident company of artists. Trinity Rep has resolved to place antiracism at the center of its work and has embarked on a robust planning process to develop and implement a bold new vision for theater making, education, and community engagement, founded on the principles of genuine equity and antiracism. 

Located in downtown Providence, Trinity Rep has long been a driving force behind the creativity that fuels and defines the region. Typically employing over 250 artists, educators, and administrators, the organization generates nearly $21 million in direct and indirect economic activity annually. It is one of 76 theaters nationwide with membership in LORT (the League of Resident Theaters), the organization representing America’s leading professional theater companies. 

Learn more at www.trinityrep.com/about  


ABOUT THE COMMUNITY 


Ranked #1 in Travel + Leisure Magazine’s 2014 America’s Favorite Cities Survey, praised by Architectural Digest as “The country’s best small city,” and named America’s Coolest City by GQ Magazine in 2015, Providence is the capital and most populous city in Rhode Island. Founded in 1636, it is one of the oldest cities in the United States and the third-largest city in the New England region after Boston and Worcester. Providence has a city population of 180,609 and is part of the Providence metropolitan area with an estimated population of 1,622,520. The region is considered part of the Greater Boston combined statistical area, the sixth largest in the country, with over eight million residents. 

Once nicknamed the “Beehive of Industry,” Providence has rebranded itself as the “Creative Capital” to emphasize its educational resources (Brown University, Rhode Island School of Design, Providence College, Rhode Island College, Roger Williams University, and Johnson & Wales University) and arts community. Over the last twenty years, much of Providence has undergone a true civic renaissance, as political leaders and residents have propelled the city into an exciting place to work and live. City streets are packed with boutiques, hotels, renovated lofts, excellent restaurants, and art spaces. 

In addition to being the home of Trinity Repertory Company, Providence has a remarkable arts and culture community that includes nationally renowned community arts center, AS220; the Rhode Island Philharmonic Orchestra; RISD Museum; Providence Athenaeum; Festival Ballet; and WaterFire. Providence is also home to several performing arts centers such as the Veterans Memorial Auditorium and the Providence Performing Arts Center, and several smaller theaters. The city’s music scene, centered on artist-run spaces, is well known in underground music circles. 

The restaurant scene in Providence is second to none and a source of immense pride for residents, as the city has been consistently recognized as a top city for food. Because of Rhode Island’s proximity to the ocean, many restaurants, grocery stores, and farmer’s markets boast food sourced from the state itself, giving real meaning to the phrase “farm-to-table” dining. From bakeries and coffee shops to bars and food trucks, there is no shortage of fun, excellent, cutting-edge dining in the city. 

Salary Description
$350/week net stipend plus housing