Special Events Administrative Assistant
Newport, RI Special Events
Job Type

The Preservation Society of Newport County seeks a full-time Special Events Administrative Assistant for 40 hours per week. Special events may require work on evenings, weekends and/or holidays.

The Special Events Administrative Assistant provides administrative and clerical support to the ongoing operations of the Special Events Department.

  • Excellent customer service via telephone communication.
  • Prepare client correspondence, filing, scanning, copying and faxing.
  • Schedule meetings and appointments.
  • Process and maintain tracking system for Accounts Payable invoices.
  • Compile monthly list of needs for police, fire, tour guides, ladies room/coat check staff, etc.
  • Receive and process ticket requests for Special Event functions and maintains this information in a database.
  • Assist with a variety of administrative tasks for Preservation Society events, such as The Newport Flower Show, Wine & Food Festival, Annual Dinner Dance, etc.
  • Assist on-site at Preservation Society events for items such as ticket collection, table assignments, volunteer supervision.

The desirable candidate will possess the following qualifications:

  • High School Diploma or equivalent.
  • Minimum one year of documented office / clerical experience.
  • Basic experience with MS-Windows, Microsoft Office & Microsoft Outlook.
  • Basic experience with spreadsheet and database computer programs.
  • Excellent written, verbal communication and organizational skills.
  • Ability to compose formal and informal communications to all levels of the organization.
  • Ability to multi-task and establish priorities.
  • Energetic team-player with excellent interpersonal, customer service and telephone skills.
Salary Description
$15-$16 per hour