REPORTS TO: Chief Philanthropic Officer

LOCATION: New York, NY

FLSA STATUS: Non-Exempt

WEBSITE: www.nycommunitytrust.org

START DATE: April 2024

 ABOUT US

The New York Community Trust (“The Trust”) is one of the oldest and largest community foundations in the country. For the past century, The Trust has honored the wishes of donors who have entrusted them with their financial legacies to make lives better in the place they love. The Trust is a philanthropic leader in New York City, Westchester, and Long Island, delivering nearly $200 million in grants in 2023 and more than $2 billion in the past decade. Today, in addition to a distinguished competitive grantmaking program, The Trust hosts donor-advised funds (“DAFs”) that make grants throughout the United States and donor collaboratives that work on the leading edge of philanthropy to improve the lives of New Yorkers. The Trust has long been a leader in the field, with innovations ranging from establishing the first donor-advised fund in the 1930s to making landmark grants, including the first to fight AIDS, build the High Line, support immigrant communities, and respond quickly in the early days of the COVID-19 pandemic.  

POSITION DESCRIPTION

The Philanthropic Associate is responsible for providing project management and administrative support for the Chief Philanthropic Officer. The Associate will balance managing administrative duties while also leading the planning, execution and monitoring of special projects as directed by the Chief Philanthropic Officer. 

RESPONSIBILITIES

· Provide administrative support such as managing a calendar of appointments and coordinating schedules, phone coverage, creating meeting briefs, and communicating internally and externally on behalf of the CPO.

· Lead the planning, execution, and monitoring of special projects related to The Trust’s donor and development activities including but not limited to data entry and research.

· Work cross-functionally and cross-departmentally to drive projects forward.  

· Support departmental initiatives such as events and meetings, both on- and off-site in the NYC region.

· Communicate regularly with colleagues across The Trust to ensure alignment.

· Collaborate with communications department on generating donor-focused content.

· Maintain and update donor-facing and professional advisor-facing documents on our network and the Donor Department file room.

· Build proficiency in Trust technological platforms and assist the CPO in accurately capturing information.

· Additional duties as assigned.

NYCT supports skills-based hiring and will review several aspects of an application including work experience (internships, volunteer, project-based, part/full-time employment, etc), skill proficiencies, education (courses, certifications, college degrees, etc.) and involvement in professional & industry organizations.

· Three to five years of related work experience; senior level executive support highly desirable.

· Strong project management skills; experience with Asana or other project management tool helpful. 

· Proficient in Microsoft products (Outlook, Word, Excel, PowerPoint, SharePoint and Teams) and Adobe Acrobat.

· Meticulous attention to detail. 

· Strong problem solving and strategic thinking skills. 

· Proactive and resourceful with data-related tasks (entry, research, complication, analysis, etc); experience with Salesforce or other CRM a plus.

· Excellent verbal and written communication skills.

· Strong relationship management skills and ability to work collaboratively. 

· Ability to maintain confidential information with tact and discretion. 

· Available to support evening donor and Trust events (estimated eight events/year)

· Passionate about New York and non-profit work. 

COMPENSATION

An annual salary of $75,000 - $85,000 commensurate with the candidate’s experience and skills and this position is eligible for overtime. The position is on-site at our New York office and we adhere to a hybrid work model (four days in the office and one remote), seasonal remote weeks and flexible remote days during the year. The Trust offers excellent benefits, including a pension plan, an 8% employer contribution to a 403(b)-retirement plan; partially subsidized medical insurance coverage & tiered medical plan offerings; generous paid time off, fully paid bonding leave and other benefits.

The Trust is a qualifying nonprofit organization as defined by the Public Service Loan Forgiveness Program. As such, Trust employees may claim their employment time on their PSLF application.
 

HOW TO APPLY

Please apply through The Trust’s HRIS platform, Paylocity. Please upload your resume, cover letter, and a one-page writing sample as a single PDF document.  Writing samples should be solely authored by the candidate and demonstrate strong business writing skills (memo, email summary, etc). 

We are committed to diversity, equity, inclusion, and accessibility in our recruitment process. The Trust strongly encourages members of underrepresented communities and individuals who meet most of the job requirements to apply.  

The Trust is an Equal Opportunity Employer and does not discriminate based on age, color, national origin, ethnic origin, citizenship status, disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, marital status, veteran status, or any other characteristic protected by federal, state, or local law in its employment policies. In addition, The Trust will provide reasonable accommodation for qualified individuals with disabilities.
 

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.