Billing Specialist
Job Type

Beveridge & Diamond seeks a Billing Specialist to join our Accounting team. This position reports to the Chief Financial Officer and Billing Supervisor. 

  1. Compile, review, verify the accuracy of, and send monthly (e-bills and PDFs) bills to clients, handling a high volume of bills each month.
  2. Execute complex bills in a timely manner (including multiple discounts by matter, split-party billing, alternative fee arrangements, etc.).
  3. Manage accounts/invoices in the third-party e-billing systems (including coordination/ communication with attorneys regarding short pays, invoice rejections, appeals, budget requirements, status updates, accruals, and other requested information). Follow-up to confirm e-bills are successfully processed/approved/paid.
  4. Update billing rates/billing arrangements and propose new billing formats/templates as needed. 
  5. Research and respond to billing inquiries, issues, or problems.
  6. Create billing schedules and other billing analyses, as needed.
  7. Follow firm billing policies and procedures (i.e. firm write-off policies).
  8. Effectively interact and communicate with attorneys, staff, and clients.
  9. Ensure strict confidentiality at all times.
  10. Assist with special projects as requested.
  1. College (bachelor’s) degree preferred.
  2. At least five years’ prior hands-on billing experience in a law firm.
  3. Experience using 3E, Aderant and/or eBilling Hub preferred.
  4. Proficiency with MS Office, particularly MS Excel.
  5. Strong attention to detail. 
  6. Ability to multi-task, prioritize, organize workflow, and use time efficiently.
  7. Perform at a high level in a fast-paced environment.
  8. Adapt to ever-changing work priorities.
  9. Ability to follow through on tasks with minimal supervision and follow up on own initiative.
  10. Flexibility to adapt to differing work hours when overtime is needed to meet client requests.
  11. Excellent communication (oral and written), analytic and problem-solving skills.

The intent of this job description is to provide a representative summary of the types of duties and responsibilities that will be required of this position and shall not be construed as a declaration of the specific duties and responsibilities of any particular person. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

B&D is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by local, state, or federal law.