Administrative Assistant
Novi, MI Optometry
Job Type


Job ID

SF9697 -0801-1708

Position Classification

FT Staff Non Union

Position Summary

Assist the Office of the Dean will the organization and administrative support of the academic educational programs of the University of Detroit Mercy School of Optometry.

Essential Duties and Responsibilities

  • Answer telephones promptly and courteously, screen all calls and take messages.
  • Maintain a daily appointment calendar for the Office of the Dean and Assistant Deans of the School of Optometry.
  • Welcome visitors to the office, schedule meetings and appointments for faculty and students, and arrange meetings for the Office of the Dean and Assistant Deans.
  • Assist in the coordination of lunch/dinner events with caterers, outside vendors, and registrations (e.g. workshops, orientation, training, planning, and accreditation meetings).
  • Work with Clinical Administration to confirm Faculty Assignments.
  • Provide assistance and support to the Office of the Dean and Assistant Deans by gathering and compiling data from curriculum and clinical schedules to assist in faculty assignments.
  • Plan, organize, set-up, and confirm candidate interview data as directed by the Office of the Dean and Assistant Deans.
  • Coordinate student and faculty events and meetings (e.g. student orientation, AOA, MOA student body meetings, faculty retreats/meetings).
  • Work closely with the Office of the Dean, Assistant Deans, and other University administration in identifying and managing academic calendars.
  • Coordinate the management of the department budget through preparation of check requests, processing of invoices, and reconciliation of credit card transactions.
  • Process faculty travel and professional dues.
  • Serve as proctor for exams when requested by the School.
  • Assist in preparing accreditation documents.
  • Assist with educational program logistics, including but not limited to scheduling of proctors, classrooms, etc.
  • Other related duties as assigned by the Office of the Dean and Assistant Deans.

Minimum Qualifications

Education – A college degree.
Employment – Two years to five years (Equivalent Combination of Education and Employment).

Preferred Qualifications

  •  Prior experience in educational assessment.
  • Prior experience with learning management software.
  • Strong computer skills, including proficiency with Microsoft Office and Adobe Acrobat Pro.
  • Strong proofreading and research skills.
  • Familiar with room scheduling software & meeting scheduling software.
  • Familiar with Crystal EHR and/or CompuLink EHR.

Knowledge, Skills, and Abilities

  • Attention to detail and the ability to work with a team in a fast-paced environment
  • Exceptional organizational skills and an ability to meet deadlines in an efficient manner
  • Computer proficiency, specifically with MS Office and aptitude to learn new computer applications
  • Excellent verbal and written communication skills
  • Excellent interpersonal skills
  • Ability to take and transcribe notes at faculty/staff meetings
  • Ability to use independent judgment and maintain confidentiality
  • Demonstrate a quality work ethic, considers this position a priority and expects to work irregular hours at times.

Physical Requirements

Job may require lifting light weight objects (1 to 10 pounds) with no repetitive bending or stooping.

Work Environment

Regular exposure to favorable conditions such as those found in a normal office.

Salary/Pay Information

Commensurate with experience

Anticipated Schedule

Monday 8.00 AM to 5.30 PM

Employee Benefits

At the University of Detroit Mercy, we continually strive to provide a high-quality, comprehensive benefits package to our valued employees. We offer our employees the following benefits: 

· Medical -

          o Three health plans to choose from with a large national provider network.

· Dental -

          o UDM’s School of Dentistry FREE to you and your dependents.

          o Option to purchase additional dental plan through UNUM.

· Vision - 

          o Exams and lenses every 12 months.

· Health Savings Account and Flexible Spending Accounts offered.

· Employee Assistance Program -

          o Provided to everyone in your household.

· Short-Term and Long-Term Disability.

· Life and AD&D 

          o One times base salary up to a hundred thousand dollars.

· Option to purchase additional life insurance, accident insurance, and/or critical illness insurance

· Tuition Remission Benefit for you, your spouse, and children. 

· Retirement Plan -

           o UDM provides matches up to 8%

Michigan’s largest, most comprehensive private University, University of Detroit Mercy is an independent Catholic institution of higher education sponsored by the Sisters of Mercy and Society of Jesus. Detroit Mercy seeks qualified candidates who will contribute to the University’s mission, diversity, and excellence of its academic community. University of Detroit Mercy is an Equal Opportunity Affirmative Action Employer with a diverse student body and welcomes persons of all backgrounds.