Mary Hall Freedom Village, Inc.

POSITION TITLE: Human Resource Coordinator 

REPORTING MANAGER: Human Resource Manager/Director 

DEPARTMENT: Human Resources 

JOB CLASSIFICATION: Grade Level 40

FLSA: Non-exempt

STATUS: Full-time

Location: Sandy Springs, GA 30350

POSITION OVERVIEW

The mission of Mary Hall Freedom Village, Inc. (MHFV) is to empower women, children, veterans, and families to end the cycle of homelessness, addiction, and poverty.

Headquartered in Sandy Springs, GA and with seven facilities across metro Atlanta, Mary Hall Freedom Village has been transforming the lives of participants in need for the last 26+ years. We strive to break the cycle of homelessness, addiction, mental illness, and poverty. If you believe in the empowerment of women, children, veterans, and their families, please consider the employment opportunity below.

The Human Resource Coordinator will work alongside the HR Director/Manager in the day-to-day operations of the HR Department to implement, improve, and develop HR systems and procedures for the betterment of the agency and its employees. This role will assist in guiding employees through all human resource procedures and answer questions about policies. 

ESSENTIAL JOB RESPONSIBILITIES

• Support the HR department by initiating projects and tasks as directed.
• Conduct employee file audits to ensure compliance with company policies, Federal, State, and local laws, and regulations. 
• Provide support to people managers with the recruitment process, including the interview and selection of new talent. 
• Maintain job descriptions database and ensure  accuracy and compliance with company requirements.
• Assist managers and employees with 90-day and  annual performance review execution and tracking.
• Responsible for the onboarding of new employees by generating offer letters, collecting pre-employment requirements and documentation (background check, fingerprinting, TB, and drug test), leading employee orientation and managing other pertinent requests as needed.
• Utilize company HRIS to manage recruitment, performance management, employee benefits, time and attendance, and employee onboarding and off boarding. 
• Work with the Fiscal Department to process payroll semi-monthly. 
• Maintain an open-door policy for all employee-related questions and concerns. 
• Prepare and email company correspondence and communications as requested.
• Identify areas of improvement as it relates to HR deliverables and accountabilities. 
•  Manage annual benefit open enrollment. Ensures accuracy of benefit plan rates in Paylocity. Answers questions and delivers accurate benefit information to employees.
•  Assist HR department to ensure daily operating compliance with CARF and DBHDD requirements and regulations.
• Manages Paylocity system and function. Ensures data integrity and accurate processing and reporting of employee and HR data.
• Handles problems and non-routine situations by determining the approach or action to take and interprets guidelines, procedures, policies, and practices. 
• Works independently under general direction of HR Manager/Director, escalating when necessary.
• Responsible for other duties and accountabilities as assigned.

MINIMUM QUALIFICATIONS 

• Bachelor’s degree in business or human resources preferred, or a related discipline. 
• SHRM/PHR certification preferred.
• Minimum of 2 years’ work experience in HR.
• General knowledge of Human Resources policies and procedures.
• Working knowledge of Federal, State, and Local employment laws.

REQUIRED SKILLS, CAPABILITIES, KNOWLEDGE

• Highly organized with attention to detail.
• Excellent verbal and written communication skills.
• Excellent time management skills with a proven ability to meet deadlines.
• Excellent people skills to create and maintain positive working relationships with vendors, customers, and employees.
• Ability to function well in a high-paced and at times stressful environment.
• Proficient in Microsoft Office Suite including SharePoint, and Paylocity preferred.
• Ability to maintain confidentiality and handle sensitive information.

EMPLOYMENT REQUIREMENTS AND EXPECTATIONS 

• 3- Year Motor Vehicle Report
• TB Test
• Drug Test
• Background check 
• Work performed in office environment.
• Standard Work Schedule: 8:00am-5pm, M-F.
• Face mask worn in workplace when with others.

COMPETENICIES

To perform the job successfully, an individual should demonstrate the following competencies.

GENERAL PERFORMANCE 

• Resource Management - Provides appropriate use of resources including company property, supplies, people, and cost reductions.
• Quality of Work - Delivers quality work; takes ownership and accepts responsibility for work outcomes and makes suggestions to improve effectiveness and efficiency of work processes.
• Customer Service - Provides employees, participants, clients, and the general public with appropriate service in a timely, courteous, and efficient manner.
• Time Management - Coordinates assigned tasks and activities to maximize the effectiveness of efforts. Prioritizes the order to do tasks and makes sure that they are done on schedule.
• Attendance - Employee is expected to adhere to the attendance and break policy and communicate with your supervisor about anticipated time off or modifications to break times.
• Communication Skills - Understand and communicate effectively with others using a variety of contexts and formats, which include writing, speaking, reading listening and interpersonal skills.
• Customer Service - Committed to increasing customer satisfaction, sets proper customer expectations, assumes responsibility for solving customer problems, ensures commitments to customers are met.
• Integrity - Earns the trust and confidence of coworkers and customers through honest communication, ethical behavior, and professionalism in all interactions.
• Job Knowledge - Understands duties and responsibilities, possesses necessary job knowledge and technical skills, maintains job knowledge current.