Job Type


Reporting to the Director of Institutional Advancement, the Associate Director will be responsible for implementing, executing and maintaining donor relations and stewardship activities for special constituency donors including, but not limited to donors recognized through annual giving to the President’s Circle and planned giving Legacy Circle. The incumbent will work collaboratively with the Institutional Advancement team, IAIA faculty, and IAIA Foundation Board members and Advancement Committee to cultivate and solicit donors and sponsors for gifts to meet IAIA fundraising priorities. 

Duties include developing and managing philanthropic relationships with constituents and diverse partners, stewarding a portfolio of 50-75 donors, managing advancement events with support from the advancement team, collaborating on and creatively supporting the growth in Foundation assets to support long-term funding goals. The incumbent will support IAIA’s mission, vision, and core values.


In collaboration with the Advancement Director and Advancement Services Manager, develops, manages and evaluates fundraising activities for donors, sponsors, and grant-making organizations to meet or exceed organizational goals.

  • Develop, monitor, and adjust strategic and ongoing action plans for identifying, cultivating, soliciting, and stewarding assigned donor portfolio and prospects.
  • Serve as liaison between the Advancement Department and IAIA Alumni Association, including:

 *Developing and implementing a strategic outreach plan to enhance IAIA’s relationship with alumni. 

* Work with Advancement Director on targeted alumni appeals. 

* Provide regular updates to the Alumni Association about college events. 

  • Maintain and document communication and meetings (in person or in writing, by phone or email) with prospective and current donors in portfolio to maintain and strengthen donor relationships. Upload visit reports and communication to the donor database.
  • Provide day to day management of Advancement personnel which includes:


* Motivating


 *Identification of staff development and continuing education opportunities, in order to ensure that the OIA staff possesses the competencies and skills essential to meeting organizational objectives

 *Goal setting

 *Coaching and/or corrective action

  • Fully utilize available tools and resources to identify, qualify, and cultivate prospective major donors and continually evaluate the potential of current major donors.
  • Work with Advancement team to create gift agreements and pledge forms for donors, and provide gift and endowment performance reports for donors.

Assist with IAIA Foundation Board orientation and training, and support implementation of the Nominating and Governance Committee and the Advancement Committee. Implement the OIA fundraising activities for events, annual and year-end giving, and special projects with Alumni members.

Associate Director of Advancement will provide oversight on fundraising campaigns, departmental communication, and select long-term projects.

  • Assist Advancement Director and team with development plans and strategies, timelines, budgets, marketing collateral, and other deliverables.
  • Manage portfolio of major donors and volunteer stakeholders, such as IAIA Foundation Board members.
  • Oversee development and implementation of cultivation and stewardship activities.
  • Develop innovative fundraising and donor engagement strategies and work with team to implement.
  • Assist the Advancement Director and team with development of donor communications materials in support of fundraising projects, events and activities, including direct mail, digital marketing, and appeals, Advancement webpage content, and other materials.
  • Collaborate with the Advancement Director and offer leadership to Advancement staff, cross-functional teams, and external partners or vendors. 
  • With support of the Advancement team, create, manage, and implement events for President’s Circle and Legacy Circle members, and the annual scholarship fundraising event and auction.
  • Other duties as assigned.


Must have a Bachelor’s degree in a related discipline (i.e., business, marketing, communications) and at least five (5) years of successful experience in major gifts, planned giving, campaign management, other fundraising, preferably in higher education or a nonprofit arts organization. PREFERRED: Master’s degree and experience working with American Indian and/or Alaska Native cultures. 



  • Demonstrated experience of major donor strategies, including prospect donor engagement, cultivation, solicitation, and stewardship.
  • Highly dynamic professional with a track record of building donor relationships and closing gifts in the  four- to six-figure range.
  • Embrace the IAIA mission and understand the needs and interests of IAIA leadership and major gift donors to develop strong relationships.
  • Dedication to promoting IAIA fundraising priorities through developing excellent relationships with faculty, senior academic leaders, Trustees, the IAIA Foundation, volunteers, and the Advancement team.
  • Demonstrate knowledge of fund-raising database software (such as Blackbaud Raiser’s Edge), including prospect management and donor research systems, performance reporting, gift entry and donor acknowledgements, and constituent data entry and data maintenance.
  • Demonstrated experience with standard office software, including MS Word, MS Excel, MS Outlook, MS PowerPoint, and others. Ability to learn MailChimp and Classy online giving and event software, or similar.
  • Demonstrated leadership and the ability to successfully manage multi-functional or diverse areas.
  • Excellent interpersonal skills and a demonstrated record of completing assignments.
  • Excellent written and verbal communication skills.
  • Adhere to appropriate standards of conduct and ethics, including but not limited to:


*Integrity and honesty

*Follow and/or comply with senior management directives

*Exhibit the ability to adapt effectively to changing work environments

*Cooperate and collaborate respectfully with others

*Participate and engage in proactive problem solving

  • Demonstrate compliance with all applicable and essential IAIA policies, processes and/or procedures.
  • Ability to demonstrate empathetic disposition, and perseverance; and reflect optimistic and positive attitude, and convey sensitivity to the needs of donors.


  • Ability to view and/or review a wide range of Advancement-related information effectively and efficiently.
  • Ability to receive, interpret and respond to information communicated in various forms (verbal, written, etc.).
  • Requires attendance at planned off-campus Advancement activities including fundraising events, special events, Trustee engagements, photo sessions and other department-related occasions.
  • Must be willing and able to travel regionally and on occasion nationally.
  • Work is performed in an office environment and at a desk, across campus, and off site.
  • Ability to use a wide range of computer applications with proficiency.
  • Ability to effectively use a desk keyboard/computer workstation for extended periods of time.
  • Communication skills using the verbal and written word.
  • Out-of-town travel for meetings and conferences may be required using a personal or company vehicle. 
  • This job description does not constitute an employment agreement.
  • Performance evaluation will include assessment of performance results as described herein.
  • Management has the right to revise this job description at any time, with or without notice.
  • This description is a general statement of required major duties (essential functions) and responsibilities performed on a regular or continuous basis. 
Salary Description