Administrative Assistant
Santa Cruz, CA Operations
Job Type
Full-time
Description

The Administrative Assistant offers an opportunity to contribute to the success of the company by providing essential administrative support to our team. The ideal candidate will be highly organized, detail-oriented, and capable of managing various administrative tasks efficiently. 

Requirements

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

  • Perform various daily accounting functions; such as accounts payable and accounts receivable.
  • Perform account reconciliations for bank, credit cards, etc. 
  • Assist in monthly client billing and vendor billing.
  • Provide administrative support to team members, including scheduling meetings, managing calendars, and handling correspondence.
  • Assist in the preparation and distribution of documents, reports, and presentations.
  • Maintain accurate records and databases, including client information, project files, and internal documents.
  • Coordinate travel arrangements and accommodations as needed.
  • Assist in the organization and coordination of project meetings, including preparing agendas and taking meeting minutes.
  • Help maintain office supplies inventory and ensure necessary supplies are stocked.
  • Handle general office duties, such as answering phones, watering plants, maintaining common spaces including stocking the kitchen and managing incoming and outgoing mail.
  • Coordinate office/building maintenance services such as cleaning, landscaping, and HVAC. 
  • Collaborate with other administrative staff to ensure smooth office operations.

Hourly Rate: $25.00 USD 

Salary Description
$25