Temple Beth El of Boca Raton (www.tbeboca.org) is seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our Executive. The ideal candidate will be detail-oriented, possess exceptional communication skills and thrive in a flexible environment. This individual will own, manage and act on our Executive’s behalf in making decisions about schedules and will serve as a professional resource to the administrative staff when conceptualizing, planning and implementing initiatives.  

JOB SPECIFIC DUTIES AND RESPONSIBILITIES:

• Provide complete executive level assistance and administrative support to the Executive staff member including calendar management, correspondence, phone calls, digital filing, travel planning and itineraries, research, and event coordination.
• Prepare and edit correspondence, reports, and presentations for Executive staff member/s. 
• Assist with the preparation of  meeting/event materials and agendas; take meeting notes as needed.
• Manage and maintain confidential information with discretion and professionalism.
• Anticipate the needs of the Executive staff member and proactively address them to ensure smooth workflow.
• Coordinate and facilitate communication between Executive staff member and internal staff/board members. 
• Prioritize and manage multiple tasks simultaneously, with attention to deadlines and details.
• Liaison/serve as a point of contact with organization departments to ensure program success.
• Use computer software to process and code vendor invoices, payments, and expense reports.
• Maintain relationships with key community partners and congregational members, always communicating with members in a responsive, kind and sensitive manner. 
• Assist with additional special projects and initiatives as assigned by the Executive staff member.

KNOWLEDGE, SKILLS, ABILITIES

• Excellent verbal and written communications skills;
• Ability to project an understanding, compassionate, customer-oriented presence;
• Excellent organizational and administrative skills;
• Excellent calendar management skills;
• Excellent problem solving, and attention to detail and strong interpersonal relationship skills;
• Ability to “manage up”
• Must be a self-starter and possess the ability to work both independently and with a team;
• Be approachable with the ability to maintain positive relationships at all levels of the organization;
• Very strong computer skills, including Microsoft Office, ShulCloud or similar CRM databases;
• Ability to multi-task, meet deadlines and anticipate needs;
• Ability to maintain composure and exercise good judgment under pressure;
• Ability to maintain confidentiality; and
• Ability to work occasionally on nights and weekends.

EDUCATION and/or EXPERIENCE 

• B.A. degree or master’s degree; 
• [2]+ year experience supporting at the C-suite level; and 
• Experience working with the public via telephone and email