Are you passionate about education and college access for high school students? Do you love helping students plan out their future, whether it be in college, trade school, or the military? Good news for you! Fulfillment Fund Las Vegas is hiring an Operations Assistant.

The starting salary range for the position of Operations Assistant is $22.00 - 24.00 per hour, DOE. All serious Operations Assistants applicants are encouraged to read this entire posting before applying.

Fulfillment Fund Las Vegas Introduction

Fulfillment Fund Las Vegas is dedicated to inspiring first-generation students and removing barriers to post-secondary graduation.  Las Vegas is not known for being a college-driven city, but at Fulfillment Fund Las Vegas, we believe this community is ready for change. Together, we’re creating hope for the future by helping hundreds of young people achieve higher education.

We are Deeply Committed to Equity & Diversity 

Fulfillment Fund Las Vegas strives to recruit a diverse team of leaders. We believe there is a transformative academic and social benefit for students when their Advisors, Counselors, and Leaders reflect a diversity of backgrounds. Our staff members agree that the organization provides a welcoming environment, given their background and identity. 

General Summary or Position Purpose: 

At Fulfillment Fund Las Vegas we owe our success to people and processes. An administrative assistant is the supportive force behind both, and we are currently seeking someone exceptional to take the helm. The ideal candidate will be a problem solver with excellent communication skills and impeccable attention to detail. The candidate should also have experience working in an office environment, performing administrative tasks, and providing support to coworkers. An ability to multitask, manage complex schedules, and meet changing deadlines is essential to the position.

While a candidate may not fit 100% of the qualifications, FFLV values potential. If you're eager to learn and grow with the organization and believe you could excel in this role, FFLV strongly encourages you to apply.

Essential Duties & Responsibilities: 

Organizational Development

• Assist with staff meetings and training events (print agendas, place catering orders, set up technology and space).
• Assist with onboarding staff members (e.g., welcome events and workstation preparation).
• Assist with organizational development initiatives (e.g., staff retreats) and culture-building activities (i.e., staff celebrations/recognition opportunities).
• Assist with travel arrangements for Staff Professional Development 
• Assist with the organization and maintenance of organization-wide files and records.

Program Staff Support

• Assign, track, and maintain purchase order records.
• Send staff reminders to obtain approval signatures. 
• Place purchase orders via business accounts. 
• Update staff on orders, shipping, and delivery times. 
• Receive and pick up orders from school sites and vendors, as needed.
• Deliver purchase orders and supplies to school sites.
• Attend & support student events.
• Capture content for social media purposes.
• Assist with logistics for College Tours.
• Assist with travel arrangements for Individualized College Tours.

Credit Cards

• Track and maintain credit card requests.
• Collect and organize receipts for credit card reconciliation reports. 
• Communicate with staff about credit card request approvals and supporting document submission deadlines
• Oversee credit card check out/in log.

Office Maintenance

• Monitor and maintain office supply inventory.
• Submit purchase orders for organizational supplies.
• Receive direct deliveries from contractors.
• Oversee shredding schedule.
• Order copier supplies. 
• Organize common space in the main office.\
• Maintain laptop inventory. 

Communication

• Monitor company voicemail and website inquiries and forward to appropriate staff for follow up.
• Create newsletter for organization-wide communication 

Database Management

• Update and maintain student records.
• Assist with database standards and training
• Assist with preserving data integrity and identify errors 

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements below represent the knowledge, skill, and/or ability required to perform this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

Knowledge, Skills, Abilities:

• Digital literacy and research skills, including the ability to analyze the reliability of information.
• Familiarity with standard office platforms, such as Microsoft Office.
• Data management and entry skills, including the ability to maintain and improve filing systems.
• Accurate record keeping.
• Written communication skills
• Time management, multitasking, and flexibility.
• Organizational skills.
• Accuracy and attention to detail.
• Supply management and inventory control.
• Interpersonal skills, professional and courteous demeanor, excellent office and phone etiquette, and the ability to diffuse tense situations.
• Ability to work well under pressure and navigate multiple deadlines.
• Proactive approach to problem-solving and process improvement.
• Ability to work well independently and in collaboration with others.
• Event planning and coordination.

Education, Experience, and Licensing Requirements:

• High school diploma or equivalent, associate’s degree a plus
• Certified Administrative Professional (CAP) or Microsoft Office Specialist (MOS) certification a plus
• Past administrative experience or tenure in an office setting a plus

Certificates, Licenses, Registrations: A current Nevada state-issued Driver’s License, current automobile insurance coverage and current automobile registration.

Physical Demands: The physical demands described here must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear. The employee is occasionally required to lift up to 25 pounds. The vision requirements include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment: While performing the duties of this job, the employee is occasionally exposed to excessive heat and wet and/or humid outside conditions. The noise level in the environment is moderate and, at times, high.

Note: This job description in no way states or implies that these are the only duties to be performed by the employee in this position. Scheduled hours may change based on business needs.  Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, 

skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

The company is an Equal Opportunity Employer, drug free workplace, and complies with ADA regulations as applicable.